Typed by: Mailing Address: P. 0. Box 1948 Mobile, Alabama 36633 (251) 208-7 434 nm Buyer: CITY OF MOBILE Purchasing Department and Package Delivery: Government Plaza 4th Floor, Room S-408 205 Government St Mobile, Alabama 36644 003 Please quote the lowest price at which you will furnish the articles listed below BID SHEET This is Not an Order READ TERMS AND CONDITIONS ON REVERSE SIDE OF THIS PAGE BEFORE BIDDING DATE BID NO. DEPARTMENT Commodities to be delivered F.O.B. Mobile to: 07/09/2018 5180 Various As Specified This bid must be received and stamped by the Purchasing office not later than: 10:30 AM, Tuesday, July 31, 2018 Bid on this form ONLY. Make no changes on this form. Attach UNIT PRICE EXTENSION QUANTITY ARTICLES any additional information required to this form. UNIT Dollars Cents Dollars Cents TONER CARTRIDGES (PRINTING SUPPLIES) The City of Mobile is seeking bids for OEM Toner Cartridges per he attached specifications on RFQ #9243.!Write your prices on the RFQ form. Prices do not need to be ~xtended. poly the OEM brand specified will be accepted. No Remanufactured toners. Delivery is required within 5 days after receipt of purchase order by successful bidder. There may be many different delivery addresses for the same toner. Delivery should be made lo each address. Quantity and packaging discounts will not be considered for the evaluation and the award of this bid. Toner Cartridges must have at least a 1-year shelf life from the date received. If a vendor ships product with Jess than a!-year shelf life three (3) times, and/or fails to deliver within 5 days; that constitutes fai lure to \_;omply with the bid specifications. That vendor may be removed from the City of Mobile bid lists, and all awards will be cancelled. There are no minimum quantity or dollar amount awards. Page 1 of 3 TOTAL RETURN ONE SIGNED COPY OF THIS BID IN ENCLOSED ENVELOPE State delivery time within days of receipt of P.O. Firm Name------------------ Ne will allow a discount % 20 days from date of receipt of goods :md correct invoice of completed order. Typed Signature---------------- By
1. All quotations must be signed with the firm name and by an authorized officer or employee. 2. Verify your bid before submission as it cannot be withdrawn or corrected after being opened. In case of error in extension of prices, the unit price will govern. 3. If you do not bid, return this sheet and state reason. Otherwise, your name may be removed from our mailing list. 4. The right is reserved to reject any, or all quotations, or any portions thereof, and to waive technicalities if deemed to be in the interest of the City of Mobile. 5. This bid shall not be reassignable except by written approval of the Purchasing Agent of the City of Mobile. 6. State brand and model number of each item. All items bid must be new and latest model unless otherwise specified. 7. If bid results are desired, enclose a self-addressed and stamped envelope with your bid. (All or None bids only) 8. Do not include Federal Excise Tax as exemption certificate will be issued in lieu of same. The City is exempt from the Alabama and City sales taxes. 9. PRICES ARE TO BE FIRM AND F.O.B. DESTINATION UNLESS OTHERWISE REQUESTED. 10. BID WILL BE AWARDED ON ALL OR NONE BASIS UNLESS OTHERWISE STATED. 11. Bids received after specified time will be returned un-opened. 12. Failure to observe stated instructions and conditions will constitute grounds for rejection of your bid. 13. Furnish literature, specifications, drawings, photographs, etc., as applicable with the items bid. 14. Vendor May be required to obtain City of Mobile Business License as applicable to City of Mobile Municipal Code Section 34-50. For Business License inquiry contact the Revenue Department at (251) 208-7461 or cityofmobile.org/taxes.php. 15. If a bid bond is required in the published specifications, see below : Each Bid Shall be Accompanied By A Cashier's Check, Certified Check, Bank Draft Or Bid Bond For the Sum Of Five (5) Percent Of The Amount Bid, Made Payable To The City Of Mobile And Certified By A Reputable Banking Institution. All Checks Shall Be Returned Promptly, Except The Check Of The Successful Bidder, Which Shall Be Returned After Fulfilling The Bid. 16. Contracts in excess of $50,000 require that the successful bidder make every possible effort to have at least fifteen (15) percent of the total value of the contract performed by socially and economically disadvantaged individuals. 17. All bids/bid envelopes must have the bid number noted on the front. Bids that arrive unmarked and are opened in error shall be returned to vendor as an unacceptable bid. 18. If successful vendor's principal place of business is out-of-state, vendor may be required to have a Certificate of Authority to do business in the State of Alabama from the Alabama Secretary of State prior to issuance of a Purchase Order. Vendors are solely responsible for consulting with the Secretary of State to determine whether a Certificate is required. See www.sos.alabama.gov/businessservices/foreigncorps.aspx. Please note that the time between application for and issuance of a Certificate of Authority may be several weeks. 19. Vendors do not need a City of Mobile Business License or Certificate of Authority from the Alabama Secretary of State to submit a bid, but will need to obtain the Business License and Certificate of Authority, if applicable, prior to issuance of a Purchase Order.
BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in UNIT PRICE EXTENSION formation to be submitted on S'i!parate sheet and attached hereto. UNIT Collars Cents Collars Cent Page 2 of3 Prices must be held firm for the period from the bid award date. through June 1, 2019. At the option of the successful bidder and the City of Mobile, the prices may be extended for up to two (2) additional one (1) year periods. Exact quantities to be purchased cannot be determined at this time. Packaging must be fresh, new, English-labeled, not dusty, faded, or crushed. Packaging must be as requested, not as twin or 2-packs. All vendors will be required to provide verification of enrollment in thee-verify program. Additional information may be found at http://immigration.alabama.gov/ If the successful vendor' s principal place of business is out-of-state, vendor may be required to have a Certificate of Authority to do business in the State of Alabama from the Secretary of State prior to issuance of a Purchase Order. Vendors are solely responsible for consulting with the Secretary of State to determine whether a Certificate is required. See: www.sos.alabama.gov/businessservices/foreigncorgs.asqx. Please note that the time between application for the issuance of a Certificate of Authority may be several weeks. Upon notification, vendor will have 10 business days to provide the Certificate of Authority and the E-Verify numbers to the Purchasing Department before award can be completed. (Vendors will possibly need to pay the expedite fee to meet this requirement because application is not suffic ient. We must have a copy of the certificate with your Company 10 number). RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We will allow a discount % 20 days from date of receipt of goods and correct invoice of completed order. TOTAL READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY----------------------------------------
BID CONTINUATION SHEET Page of QUANTITY ARTICLES Bid on this form ONLY. Make no changes on this form. Additional in UNI T PRICE EXTENSION formation to be submitted on separate sheet and attached hereto. UNI T Dollars Cents Dollars Cent Page 3 of 3 Vendors do not need a City of Mobile Business License or Certificate of Authority from the Alabama Secretary of State, nor the E-Verify for certification to submit a bid, but will need to obtai n the Busi ness License and Certificate of Authority veri fication and/or provide the E-Verify Ce1tification, if appl icable, prior to issuance of a Purchase Order. THIS BID FORM MUST BE SIGNED AND RETURNED WITH THE COMPLETED RFQ. There are no minimum quantity or dollar amount awards. Business License may be required. (See Item #14 on reverse of page 1.) Bid Bond is not required. The City of Mobile does not purchase "Gray Market" goods. This bid will be awarded on an ITEM basis. This bid may not apply to purchases where a shorter delivery or stock on hand is required. For Additional Information Contact: Mike Spafford at (251) 208-7772 purchasing@cityofmobile.org RETURN ONE SIGNED COPY OF THIS QUOTATION IN ENCLOSED ENVELOPE We w ill allow a discoun t % 20 days from date of receipt of goods and correct invoice of completed order. TOTAL READ ABOVE INSTRUCTIONS BEFORE QUOTING Firm Name BY------------------------
1) CC533A MAGENTA HP 304A 2) CB400A BLACK HP 642A 3) C2P05AN # 140 BLACK HP 62XL 4) C2P07 AN # 140 TRI-COLOR HP 62XL I 5) C4810A BLACK HP 11 6) C4811A CYAN HP 11 7) C4812A MAGENTA HP 11 8) C4813A YELLOW HP 11 9) C4844A BLACK HP 10 10) CB402A YELLOW HP 642A 11) CE255A BLACK HP 55A 12) C8727AN BLACK HP 27 13) C8728AN TRI-COLOR HP 27 14) C4911A CYAN HP 82 15) C4912A MAGENTA HP 82 16) C4913A YELLOW HP 82 17) C5054A BLACK HP 90 18) C5055A CYAN HP 90 19) C5056A MAGENTA HP 90 20) C5057A YELLOW HP 90 21) C5058A BLACK HP 90 22) C5061A CYAN HP 90
23) C5063A MAGENTA HP 90 24) C5065A YELLOW HP 90 25) C6578AN TRI-COLOR HP 78XL 26) C4900A YELLOW+ BLACK HP 940 27) C6614D BLACK HP 20 28) C6625A TRI-COLOR HP 17 29) C4901A MAGENTA+ CYAN HP 940 30) CF310A BLACK HP 826A 31) C9425A CYAN HP 70 32) C9390A LIGHT CYAN HP 70 33) C8767WN # 140 BLACK HP 96 34) C8772WN # 140 MAGENTA HP 02 35) C9404A BLACK+ CYAN HP 70 36) C9405A LIGHT MAGENTA/CYAN HP 70 37) C9406A MAGENTA + YELLOW HP 70 38) C9407A BLACK+ LIGHT GREY HP70 39) C9451A LIGHT GREY HP 70 40) C9455A LIGHT MAGENTA HP 70 41) C9453A MAGENTA HP 70 42) C9448A MAITE BLACK HP 70 43) C9721A CYAN HP 641A 44) C9722A YELLOW HP 641A
45) C9723A MAGENTA HP 641A 46) C9449A PHOTO BLACK HP 70 47) CC530A BLACK HP 304A 48) CC531A CYAN HP 304A 49) CC532A YELLOW HP 304A 50) CC635A BLACK HP 701 51) CC6656AN BLACK HP 56 52) C9454A YELLOW HP 70 53) CB336WN #140 BLACK HP74XL 54) CB338WN TRI-COLOR HP75XL 55) CB386A YELLOW HP 824A 56) CE285A BLACK HP 85A 57) CE410A BLACK HP 305A 58) CE411A CYAN HP 305A 59) CE412A YELLOW HP 305A 60) CE413A MAGENTA HP 305A 61) CB387A MAGENTA HP824A 62) CE740A BLACK HP 307A 63) CE741A CYAN HP 307A 64) CE742A YELLOW HP 307A 65) CE743A MAGENTA HP 307A 66) CF210A BLACK HP 131A
67) CF210X BLACK HP 131X 68) CF211A CYAN HP 131A 69) CF212A YELLOW HP 131A 70) CF213A MAGENTA HP 131A 71) CF332A YELLOW HP 654A 72) CF380X BLACK HP 312X 73) CF381A CYAN HP 312A 74) CF382A YELLOW HP 312A 75) CF383A MAGENTA HP 312A 76) CF410A BLACK HP 410A 77) CF410X BLACK HP 410X 78) CF411A CYAN HP 410A 79) CF411X CYAN HP 410X 80) CF412A YELLOW HP 410A 81) CF412X YELLOW HP 410X 82) CF413A MAGENTA HP 410A 83) CF413X MAGENTA HP 410X 84) CH564WN TRI-COLOR HP 61XL 85) CF333A MAGENTA HP 654A 86) CF331A CYAN HP 654A 87) CN045AN # 140 BLACK HP 950XL 88) CN046AN # 140 CYAN HP 951XL
89) CN048AN # 140 YELLOW HP 951XL 90) CN047AN # 140 MAGENTA HP 951XL 91) CN053AN # 140 BLACK HP 932XL 92) CN054AN # 140 CYAN HP 933XL 93) CNOSSAN # 140 MAGENTA HP 933XL 94) CN056AN # 140 YELLOW HP 933XL 95) QS942A BLACK HP42A 96) Q6470A BLACK HP SOlA 97) BROTHER BLACK TN221BK 98) BROTHER YELLOW TN221Y 99) BROTHER MAGENTA TN 221M 100) BROTHER CYAN TN221C 101) T6M02AN # 140 CYAN HP 902XL 102) T6M06AN # 140 MAGENTA HP 902XL 103) T6M10AN # 140 YELLOW HP 902XL 104) T6M14AN #140 BLACK HP 902XL 105) T6M18AN # 140 BLACK HP 906XL 106) CANON BLACK PG240XL 107) CANON TRI-COLOR PG241XL 108) BROTHER BLACK TN420 109) BROTHER BLACK TN430 110) SAMSUNG BLACK MLT-01015
111} C4932A MAGENTA HP 81 112} C4931A CYAN HP 81 113} C4952A MAGENTA HP 81 114} C4951A CYAN HP 81 115} EPSON BLACK SJIC18 116} CB385A CYAN HP 824A 117} BROTHER BLACK TN660 118} BROTHER BLACK TN460 119} C9384A BLACK+ YELLOW HP 72 120} C9397A PHOTO BLACK HP 72 121} CB384A BLACK HP 824A 122} CF330X BLACK HP 654X 123} C9374A GREY HP 72 124} C9403A MATIE BLACK HP 72 125} F6U19AN # 140 BLACK HP 952XL 126} LOS67AN #140 YELLOW HP 952XL 127} LOS61AN # 140 CYAN HP 952XL 128} LOS64AN # 140 MAGENTA HP 952XL 129} Q5949A BLACK HP49A 130} CH563WN BLACK HP 61XL 131} C9380A GREY+ BLACK HP 72 132} C9383A MAGENTA+ CYAN HP 72
133} CF281X BLACK HP 81X
NOTIFICATION ~~~l~~ THE CITY OF MOBILE HAS ISSUED BID #5180 TONER CARTRIGES BID MAY BE DOWNLOADED FROM CITY OF MOBILE WEBSITE BELOW: cityofmobile.org/bids *CLICK ON BID #5180 TO VIEW* City of Mobile I Post Office Box 1827 Mobile, Alabama 36633-1827
PURCHASING DEPARTMENT MOBILE A L ABAMA Potential bidders are responsible to check this site for any ADDEND VMS that are issued. It is the responsibility of the BIDDER to check for, download, and include with their BID RESPONSE any and all ADDENDUMS that are issued for a specific BID published by the City of Mobile. Failure to download and include ADDEND VMS in your BID RESPONSE may cause your bid to be rejected. This is a sealed bid. Any responses faxed ore-mailed will be rejected. This is a sealed bid. Any response must be submitted in a sealed envelope with the bid number and bid opening date on the outside of the envelope. Any response that arrives improperly marked or with no bid number and opening date on the outside of the delivery or express package and opened in error will be rejected and not considered. It is the responsibility of the bidder to insure that their bid response is delivered to and received in the Purchasing Department before the date and time of the bid opening. Be sure to read the Terms and Conditions. All bids are F.O.B. Destination unless otherwise stated. Be sure to sign your bid! Package/Bid Delivery Address: Purchasing Department 205 Government St. Room S408 Mobile, AL 36644 (Request First Delivery) City of Mobile I Post Office Box 1827 Mobile, Alabama 36633-1827