DIGITAL CLASSICS ONLINE Online Submission Instructions Link: http://journals.ub.uni-heidelberg.de/index.php/dco / The individual steps for filing, correspondence if necessary, and re-submission of a revised version via the Content Management System Open Journal Systems are described here: 1. Article Submission If you have received your access data, please use these to log in. You have already been assigned author status by us, so you can use the button [new post] to upload your paper immediately. 1 It would be helpful if you would upload your paper as a simple text document (e.g., Word, etc.) with as little formatting as possible (please no PDFs). Step 1 - Start: Before you actually upload your article, we would like to draw your attention to a few points that are designed to facilitate the subsequent steps. First, on the start page of DIGITAL CLASSICS ONLINE please select the language in which you have written your article. Below you will see a checklist displayed, allowing you to check whether your submitted article meets the technical requirements, including aspects regarding copyright and technical issues. Important: All items in the checklist must be checked before you can upload your article. Next you will find a declaration of consent regarding Open Access, the licence and the possibility of sending a comment to the editors. Please attach the licence Creative Commons Attribution-ShareAlike 4.0 International Public Licence (CC-BY-SA 4.0 International, see: http://creativecommons.org/licenses/by-sa/4.0/legalcode) to your document. If you click on the button you will be redirected to step 2. 1 You can also first use [Edit Profile] to customize your profile /contact if necessary, and/or create a personal password by selecting [Change Password].
Step 2 Submitting your paper: You now have the opportunity to upload your paper. You will first find a detailed explanation of how you can upload your article (file Select-> Upload-> Save and Continue). Note: It is important that, after you have selected your file from your hard drive, you still select the [Upload] button so that the file is actually uploaded and the editorial team is notified. You can check whether the upload was successful by looking at the name of your file and seeing whether the system has generated a new name for this file. 2 Now, click [Save and Continue] to reach step 3. Step 3 - Enter the metadata: In this step, you have the opportunity to revise your data again and, if necessary, amend the institution, website etc. This is the information you provide for your later readers. 3 You will then be prompted to specify the title of your paper as well as to add an abstract in English. Below you can add the names of persons and/or institutions who have contributed to or supported your work. In addition, you can already enter your finished bibliography here, but you can also leave it in your document. If you click on [Save and Continue], you will be directed to step 4. Step 4 - upload additional files: You now have the possibility to upload one or more files that are useful for understanding your paper. This could be sources, tables, data etc., that you have not included in your text. The size of these files is not limited. If you decide to select and upload a file, you will be redirected to a new page where you have to insert the file name (required) and tags, type of file; you can also add a short description or any other sort of information. 2 However, the system OJS changes this file name with every step. Only the sequence of digits up to the first hyphen remains unchanged and is permanently assigned to your document. Example: 17683-42674-1-SM.docx. 3 Please keep in mind that the data you enter here are visible for all readers of this journal.
When you are finished, click [Save and Continue]; you will then first receive a further opportunity to check your supplementary files. To reach step 5, click on [Save and continue] again. Step 5 - Confirmation: Here you have another opportunity to check your uploaded files as well as the additional files. If everything is correct, please click on the button [complete submission]. With this step, your paper will be visible to the editors, who now can proceed with assigning your paper to a reviewer. 2. Review The reviewer has several ways to evaluate your paper: accept (your paper is passed on for proofreading without revision) revision required (the reviewer suggests a slight revision by the author before further processing) submit elsewhere (good paper, but not suitable for the journal DIGITAL CLASSICS ONLINE) re-submit for review (the reviewer wishes to see the revised paper) reject (the paper is rejected) see comment (the reviewer has written a substantial commentary) On the basis of the review, editors will inform you of their decision and if necessary of the reviewer s commentary. Revision If you have received a request for a revision of your paper by the editor, please upload your revised version. 4 For this purpose, please log in again. You will now be redirected to your personal DIGITAL CLASSICS ONLINE page, where you have to click on [1 News]. The re-routing will lead you to a 4 It doesn t matter whether you have to revise the article or if your paper will be evaluated again. In both cases you have to upload your revised article in the same way.
page with the heading [Recent posts], where you can see by clicking on your paper the title page [Summary]. You have to click on the button under this heading [assessment] to upload your new version on the following page. Here you need to select the file from your hard drive, and click again on the [Upload] button so that the revised file is directed to the editor for further processing. 3. Copyediting At this stage, copyediting starts, which is divided into three phases (copyediting, proofreading, layout). First, an editor will read your paper, and then send you an email as well as provide an annotated version online. Please revise this version according to the recommendations of the editor. For this purpose, you need to log in again and proceed as in the revision step of the revision phase [1 News]. Subsequently, however, you do not choose the button appraisal, but have the button [Editorial]. You will be forwarded directly to the editing phase. You now have the file from the first phase, which usually ends with XXXXX-XXXXX-1 CE.docx; please download this file and work with the notes of the editor. When you have completed this step, you can now upload the revised file and click on [Author Copyedit] and [File Select] and then [Upload]. IMPORTANT: You have to click on the little envelope icon at the end of your editorial line (you can see the icon in the screenshot above). Only then can the lecturer see that you have revised your article! Only then will the process be completely finished. The editor checks your paper again and clears it for the final layout phase. 3. Proofreading and Layout Layout phase At this stage, no action is required on the part of the author. This phase is performed by the editors alone and serves to create a proof.
Proofreading In this phase, you will have another opportunity to check the proofread version of your paper. If the layout phase is complete, you will be informed by the editors by email and asked to check the proofread version. For this purpose, you need to log in again and proceed just like in the editing phase (1 Current-> Proofreading-> Layout). You may also submit corrections using the Proofreading Corrections icon. When you are finished, use the Complete icon to notify the proofreader. This is your last chance to make corrections to your paper! Important: Like in the editing phase, you have to click on the envelope icon in the [proofreading] area to notify the editors. For larger requests, it is helpful to write an email to the editorial assistant, or even to contact them by telephone. 5 4. Publication Once the layout of the final version is complete, your paper will be placed online and you will be notified immediately by the editors. If you have further questions or concerns, contact us at: digitalclassicsonline@uni-leipzig.de or Sven-Philipp Brandt Editorial Digital Classics Online Department of Ancient History Department of History Leipzig University Beethoven Street. 15 04107 Leipzig Tel.: 0341/9737077 5 You can of course do this by using the predefined function of a notification letter.