TENDER DOCUMENT FOR SUPPLY AND INSTALLATION OF COMPUTER SYSTEMS UNDER BUY BACK SCHEME THE GANDHIGRAM RURAL INSTITUTE (GRI) DEEMED TO BE UNIVERSITY GANDHIGRAM, DINDIGUL - 6243022
Section 1. Invitation for Bids 1.1 The university proposes to buy and install computer systems without monitors under buy back scheme for various departments of GRI. The GRI is looking for vendors who have experience in supplying and installing the computer systems. 1.2 Tenderer s are advised to study all technical and commercial aspects, instructions, forms, terms and specifications carefully in the tender document. Failure to furnish all information required in the Tender Document or submission of a bid not substantially responsive to the Tender document in every respect will be at the tenderer s risk and may result in the rejection of the bid. 1.3. Sealed offers prepared in accordance with the procedure enumerated should be submitted to The Registrar, GRI, not later than the date and time laid down, at his address given in the schedule for invitation to Tender. 1.4. This tender document is not transferable. 1.5. The categories of items and quantity indicated in the Tender Document are tentative, GRI reserves the right to increase or decrease the quantity or delete some or all of the items depending on the needs of the Institute without assigning any reasons. 1.6. The tenderer should indicate specifically the Basic Price, Taxes/Excise duty, other duties (if any), and levies chargeable quantitatively against each item including transportation and installation charges. No additional information will be entertained after due date. 1.7. The tender should be submitted in single cover system. 1.8. The tenderer should clearly indicate the delivery period and validity period of the tender. 1.9. The tenderer should clearly indicate the availability of service and maintenance facilities at Dindigul, Tamil Nadu or the nearest place to Gandhigram for the items quoted. 1.10. Details such as the Sales Taxes/excise duty, GST, any other duty, if not quoted properly, the bid is liable to be cancelled. 1
1.11. The tenderers are required to quote for each item separately in terms of basic price and all other charges. Prices be quoted in Indian Currency only. 1.12. The GRI reserves the right to reject any or all tenders without assigning any reason whatsoever. 1.13. The tenders will be opened on the date and time indicated in the presence of tenderers if any present on the occasion. If the date of opening is declared to be a holiday the tenders will be opened on the next working day. 1.14. No advance payment or payment against Performa invoice will be made. Payment will be made after receipt and successive installation/testing of computer systems. 1.15. All damaged or unapproved goods shall be returned at the Tenderer risk and cost and the incidental expenditure thereupon shall be recovered from the concerned party. 1.16. Printed conditions of the firm sent along with the quotation, if any, shall not be binding on us. 1.17. Packing list must be put in all packages. 1.18. On acceptance of tender, the date of installation should be strictly adhered to otherwise; GRI reserves the right not to accept the delivery in full or in part. In case the order is not executed within the stipulated period, GRI will be at liberty to make purchases through other sources. 1.19. The specifications of old systems may be verified by the tenderer, if required, during working hours from 22-01-2019 to 30-01-2019. For more details, contact Director, Computer Centre, GRI, Gandhigram email-id : grucc@ruraluniv.ac.in Ph: 0451-2452371(extension 2095) 1.20. Payment of bill will be made through by crossed account payee Cheque/NEFT transfer. The decision to install the system shall be taken on comprehensive solution. The purchase of any item is dependent on other items quoted by the firm. However, It is not binding on the Institute to purchase all the items quoted by any particular firm. 2
1.21. The cover thus prepared should also indicate clearly the name and address of the tenderer to enable the Bid to be returned unopened in case it is declared late. 1.22 The PAN Number and GST Number should be indicated 1.23. Schedules for Invitation to Tender a) Address at which tender is to be submitted: The Registrar The Gandhigram Rural institute - Deemed to be University, Gandhigram - 624 302 Dindigul District, Tamil Nadu. b) The Bid documents should be kept in single cover super scribed with "Computer Systems under Buy back Scheme" c) Last date and time for receipt of tender: 01.02.2019 at 3.30 p.m d) Place, Time and Date of Opening of Tender: Place: Office of The Registrar, The Gandhigram Rural Institute - Deemed to be University, Gandhigram - 624 302 Dindigul District, TamilNadu. Time & Date. : 01-02-2019 at 4.00 p.m e) The Gandhigram Rural Institute - Deemed to be University shall not be responsible for any postal delay/non-receipt/non-delivery of the documents. 3
SECTION 2 Technical Specification of the Computer Systems Specifications Core i3 Systems - I Core i5 Systems - I Core i7 Systems - I Make Please specify Please specify Please specify Processor Core i3-8100 Core i5-8400 Core i7-8700 Chipset Memory 4GB (1x4GB) RAM Hard Disk Drive Display - - - Keyboard 104 Keys 104 Keys 104 Keys Mouse Optical with USB Optical with USB Optical with USB Ports Rear : 6 USB ports, Rear : 6 USB ports, Rear : 6 USB ports, VGA port, HDMI VGA port, HDMI VGA port, HDMI port, port, Audio ports port, Audio ports Audio ports Front : 2 USB ports, Front : 2 USB ports, Front : 2 USB ports, ports for ports for microphone ports for microphone microphone and and headphone and headphone headphone Network Gigabit Ethernet port Cabinet Mini Tower Mini Tower Mini Tower SMPS 85% Efficiency 85% Efficiency 85% Efficiency Operating System Warranty 3 years 3 years 3 years Optional SDD HDD 1 TB HDD 1 TB HDD 1 TB HDD Warranty 5 years 5 years 5 years 4
Specifications Core i3 Systems - II Core i5 Systems - II Core i7 Systems - II Make Please specify Please specify Please specify Processor Core i3-8100 Core i5-8400 Core i7-8700 Chipset Memory Hard Disk Drive Display 4GB (1x4GB) RAM 19.5 LED monitor with VGA and HDMI connectivity 19.5 LED monitor with VGA and HDMI connectivity 19.5 LED monitor with VGA and HDMI connectivity Keyboard 104 Keys 104 Keys 104 Keys Mouse Optical with USB Optical with USB Optical with USB Ports Rear : 6 USB ports, VGA port, HDMI port, Audio ports Front : 2 USB ports, ports for microphone and headphone Rear : 6 USB ports, VGA port, HDMI port, Audio ports Front : 2 USB ports, ports for microphone and headphone Rear : 6 USB ports, VGA port, HDMI port, Audio ports Front : 2 USB ports, ports for microphone and headphone Network Gigabit Ethernet port Cabinet Mini Tower Mini Tower Mini Tower SMPS 85% Efficiency 85% Efficiency 85% Efficiency Operating System Warranty 3 years 3 years 3 years Optional SDD HDD 1 TB HDD 1 TB HDD 1 TB HDD Warranty 5 years 5 years 5 years 5
Annexure - I Section 1. Commercials for supply item wise Phase 1 Quantity Unit Price Including Tax Core i3 70 Systems - I Core i3 30 Systems - II Core i5 148 Systems - I Core i5 31 Systems - II Core i7 10 Systems - I Core i7 10 Systems - II Total Price Including Tax Remarks Section 2. Commercial for obsolete Systems (without monitor) Configuration Quantity Unit Price Total Price Remarks and Year of purchase AMD Sempron - 2006 36 AMD Athlon - 5 2004 Pentium D 1 Core 2 Duo - - 5 2006 Core 2 Duo - 84 2008 Core 2 duo 36 6