EDI Implementation Guide ESIS Purchase Order Change X12 860 Version 4010 Release 8.0 Page 1 of 37
EDI Implementation Support Information EDI Contact Name: ESIS, E-Commerce Provider of Raytheon EDI Contact Phone Number: (858) 625-0060 EDI Contact E-mail: custsvc@esisinc.com Page 2 of 37
860 Purchase Order Change Heading: Pos Id Segment Name Req Max Use Repeat Usage 010 ST Transaction Set Header M 1 Must Use 020 BCH Beginning Segment for Purchase Order M 1 Must Use Change 040 CUR Currency O 1 Used 050 REF Reference Identification O >1 Used 060 PER Administrative Communications Contact O 3 Not Used 080 FOB F.O.B. Related Instructions O >1 Used 130 ITD Terms of Sale/Deferred Terms of Sale O 5 Used 150 DTM Date/Time Reference O 10 Used LOOP ID N9 1000 285 N9 Reference Identification O 1 Used 290 MSG Message Text O 1000 Used LOOP ID N1 200 300 N1 Name O 1 Used 310 N2 Additional Name information O 2 Used 320 N3 Address Information O 2 Used 330 N4 Geographic Location O >1 Used 350 PER Administrative Communications Contact O >1 Used Detail: Pos Id Segment Name Req Max Use Repeat Usage LOOP ID POC >1 010 POC Baseline Item Data O 1 Used 015 LIN Item Identification O >1 Not Used LOOP ID PID 1000 050 PID Product/Item Description O 1 Used 100 REF Reference Identification O >1 Used 180 FOB F.O.B. Related Instructions O >1 Not Used 240 TD5 Carrier Details (Routing Sequence/Trans O 12 Used 292 MSG Message Text O >1 Not Used LOOP ID SCH 200 295 SCH Line Item Schedule O 1 Used LOOP ID N9 1000 320 N9 Reference Identification O 1 Used 330 MSG Message Text O 1000 Used LOOP ID N1 200 340 N1 Name O 1 Used 350 N2 Additional Name information O 2 Used 360 N3 Address Information O 2 Used 370 N4 Geographic Location O 1 Used 390 PER Administrative Communications Contact O 3 Used LOOP AMT >1 590 AMT Monetary Amount O 1 Used Page 3 of 37
Summary: Pos Id Segment Name Req Max Use Repeat Usage LOOP ID CTT 1 010 CTT Transaction Totals O 1 Used 020 AMT Monetary Amount O 5 Used 030 SE Transaction Set Trailer M 1 Must Use Page 4 of 37
ST Transaction Set Header Pos: 010 Max:1 Heading Mandatory Loop: N/A Elements: 2 To indicate the start of a transaction set and to assign a control number ST01 143 Transaction Set Identifier Code M ID 3/3 Must Use Code uniquely identifying a Transaction Set All valid standard codes are used. ST02 329 Transaction Set Control Number M AN 4/9 Must Use Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Semantics: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 860 selects the Purchase Order Change Transaction Set). Page 5 of 37
BCH Beginning Segment for Purchase Order Change Pos: 020 Max:1 Heading Mandatory Loop: N/A Elements: 16 To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates BCH01 353 Transaction Set Purpose Code M ID 2/2 Must use Code identifying purpose of transaction set 04 Change BCH02 92 Purchase Order Change Type Code M ID 2/2 Must use Code specifying the type of Purchase Order Change CP Change to Purchase Order BCH03 324 Purchase Order Number M AN 1/22 Must use Identifying number for Purchase Order assigned by the orderer/purchaser BCH04 328 Release Number O AN 1/30 Not used BCH05 327 Change Order Sequence Number O AN 1/8 Not Used Not Used, see REF02 for Change Order Sequence Number when REF01 = C4 BCH06 373 Date M/Z DT 8/8 Must Use Purchase Order Date BCH07 326 Request Reference Number O AN 1/45 Not Used BCH08 367 Contract Number O AN 1/30 Not used BCH09 127 Reference Identification O/Z AN 1/30 Not Used BCH10 373 Date O/Z DT 8/8 Not Used BCH11 373 Date O/Z DT 8/8 Used Change Order Date BCH12 1166 Contract Type Code O ID 2/2 Not used BCH13 786 Security Level Code O ID 2/2 Not Used BCH14 587 Acknowledgement Type O ID 2/2 Used Page 6 of 37
Code AC NA EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc Name Acknowledgment Required No Acknowledgment Required BCH15 640 Transaction Type Code O ID 2/2 Not Used Comments: The Change Order Sequence Number is not sent in the BCH05. Due to space constraints, the Change Order Sequence Number is instead sent in the REF02 when REF01=C4 Page 7 of 37
CUR Currency Pos: 040 Max:1 Heading Optional Loop: N/A Elements: 21 To specify the currency (dollars, pounds, francs, etc) used in a transaction CUR01 98 Entity Identifier Code M ID 2/3 Must use Code identifying an organizational entity, a physical location, property or an individual PE Payee CUR02 100 Currency Code M ID 3/3 Must use Code (Standard ISO) for country in whose currency the charges are specified Page 8 of 37
REF Reference Identification Pos: 050 Max: >1 Heading Optional Loop: N/A Elements: 4 To specify identifying information REF01 128 Reference Identification Qualifier M ID 2/3 Must use Code qualifying the Reference Identification Code Name 06 System Number (Source System ID) VR Vendor ID Number (Legacy Vendor Code) 11 Account Number (Account Code) F3 Interchange Agreement Number (Unique Transmission ID) F4 Facility Certification Number (Marketplace Participant ID) P4 Project Code (Output Medium) 9F Referral Number (Additional Reference Number) E9 Attachment Code (Attachments, Y/N) C4 Change Number (Change Order Sequence Number) REF02 127 Reference Identification X AN 1/30 Used Reference per qualifier in REF01 Page 9 of 37
FOB F.O.B. Related Instructions Pos: 080 Max: >1 Heading Optional Loop: N/A Elements: 9 To specify transportation instructions relating to shipment FOB01 146 Shipment Method of Payment M/Z ID 2/2 Must use Code identifying payment terms for transportation charges DF Defined by buyer and seller FOB02 309 Location Qualifier DL Delivery Location X/Z ID 1/2 Used FOB03 352 Description O AN 1/80 Used A free-form description to clarify the related data elements and their content. FOB04 334 Transportation Terms Qualifier Code O ID 2/2 Not Used FOB05 335 Transportation Terms Code X ID 3/3 Used Code Identifying the source of the transportation terms FOB06 309 Qualifier Code Name X/Z ID 1/2 Used ZZ Mutually Defined FOB Related Description FOB07 352 Description O AN 1/80 Used FOB Related Description Page 10 of 37
ITD Terms of Sale/Deferred Terms of Sale Pos: 130 Max: >5 Heading Optional Loop: N/A Elements: 15 To specify terms of sale ITD01 336 Terms type Code O ID 2/2 Used 01 Basic Code identifying type of payment terms All valid standard codes are used ITD02 333 Terms Basis Date Code 03 Invoice Code identifying the beginning of the terms period O ID 1/2 Used All valid standard codes are used. ITD03 338 Terms Discount Percent O R 1/6 Used Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date ITD04 370 Terms Discount Due Date X DT 8/8 Not used ITD05 351 Terms Discount Days Due X N0 1/3 Used Number of days in the terms discount period by which payment is due if terms discount is earned ITD06 446 Terms Net Due Date O DT 8/8 Not used ITD07 386 Terms Net Days Due O N0 1/3 Used Number of days until total invoice amount is due (discount not applicable) ITD08 362 Terms Discount Amount O N2 1/10 Not used ITD09 388 Terms Deferred Due Date O DT 8/8 Not Used ITD10 389 Deferred Amount Due X N2 1/10 Not used ITD11 342 Percent of Invoice Payable X R 1/5 Not Used ITD12 352 Description O AN 1/80 Used Terms Description Page 11 of 37
DTM Date/Tim Reference Pos: 150 Max: 10 Heading Optional Loop: N/A Elements: 6 To specify pertinent dates and times DTM01 374 Date/Time Qualifier M ID 3/3 Must use Code Name 198 Completion DTM02 373 Date Excepted Completion Date of the Order X DT 8/8 Used Page 12 of 37
N9 Reference Identification EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc Pos: 285 Max: 1 Heading Optional Loop: N9 Elements: 7 N901 128 Reference Identification Qualifier M ID 2/3 Must Use Code ZZ Name Mutually Defined N902 127 Reference Identification X AN 1/30 Not used N903 369 Free-form Description X AN 1/45 Used Page 13 of 37
MSG Message Text Pos: 290 Max: >1000 Heading Optional Loop: N9 Elements: 3 MSG01 933 Free-Form Message Text M AN 1/264 Must Use Raytheon will send messages of multiple types, identified with the following text in the first occurrence of the segment: ###Header Text ###Change Order Text ###Special Payment Terms Page 14 of 37
N1 Name EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc Pos: 300 Max: 1 Heading Optional Loop: N1 Elements: 6 To identify a party by type of organization, name, and code N101 98 Entity Identifier Code M ID 2/3 Must use BT Bill-to-Party ST Ship To BY Buyer SE Seller N102 93 Name X AN 1/60 Used Name per qualifier in N101 N103 66 Identification Code Qualifier X ID 1/2 Used 92 Defined by Buyer N104 67 Identification Code X AN 2/80 Used Code per qualifier in N101 Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2. Raytheon reports the Ship-To at the header level only if all line items are shipped to the same destination. Otherwise Ship- To is reported in the detail level. Page 15 of 37
N2 Additional Name Information Pos: 310 Max: 2 Heading Optional Loop: N1 Elements: 2 To specify additional names or those longer than 35 characters in length N201 93 Name M AN 1/60 Must use Free-form name N202 93 Name O AN 1/60 Used Free-Form name Comments: 1. Raytheon may use this segment to specify additional name information for a Bill-To address. Page 16 of 37
N3 Address Information Pos: 320 Max: 2 Heading Optional Loop: N1 Elements: 2 To specify the location of the named party N301 166 Address Information M AN 1/55 Must use Address information N302 166 Address Information O AN 1/55 Used Address information Raytheon may send the N3 segment twice to communicate additional address information. I.e. N1 N2 N3 N3 N4 Page 17 of 37
N4 Geographic Location Pos: 330 Max: >1 Heading Optional Loop: N1 Elements: 6 To specify the geographic place of the named party N401 19 City Name O AN 2/30 Used Free-form text for city name N402 156 State or Province Code O ID 2/2 Used Code (Standard State/Province) as defined by appropriate government agency N403 116 Postal Code O ID 3/15 Used Code defining international postal zone code excluding punctuation and blanks (zip code for United States) N404 26 Country Code O ID 2/3 Used Code identifying the country Comments: 1. A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location 2. N402 is required only if city name (N401) is in the U.S. or Canada Page 18 of 37
PER Administrative Communications Contact Pos: 350 Max: 3 Heading Optional Loop: N1 Elements: 9 To identify a person or office to whom administrative communications should be directed PER01 366 Contact Function Code M ID 2/2 Must use Code identifying the major duty or responsibility of the person or group named BD Buyer Name or Department AF Authorized Financial Contact SR Seller Contact DC Delivery Contact PER02 93 Name O AN 1/60 Used Name per qualifier in PER01 PER03 365 Communication Number Qualifier X ID 2/2 Used Code identifying the type of communication number Code TE Name Telephone PER04 364 Communication Number X AN 1/80 Used Complete communications number including country or area code when applicable PER05 365 Communication Number Qualifier X ID 2/2 Used Code identifying the type of communication number Code FX Name Facsimile PER06 364 Communication Number X AN 1/80 Used Complete communications number including country or area code when applicable PER07 365 Communication Number Qualifier X ID 2/2 Used Code identifying the type of communication number Code EM Name Email PER08 364 Communication Number X AN 1/80 Used Comments: 1) Each N1-N4 could include/be followed by, a PER segment. The PER is in the N1 loop. Page 19 of 37
POC Line Item Change Pos: 010 Max: 1 Detail Optional Loop: POC Elements: 27 To specify changes to a line item POC01 350 Assigned Identification O/Z AN 1/20 Used Number identifying each line item POC02 670 Change or Response Type Code M ID 2/2 Must use Code Name RZ Replace All Values DI Deleted Items POC03 330 Quantity Ordered O R 1/15 Not Used POC04 671 Quantity Left to Receive X R 1/9 Used POC05 C00 1 Composite Unit of Measure X ID 2/2 Used POC06 212 Unit Price X R 1/17 Used POC07 639 Basis of Unit Price Code O ID 2/2 Used POC08 235 Product/Service ID Qualifier X ID 2/2 Used Code Name MG Manufacturers Part Number POC09 234 Product/Service ID X AN 1/48 Used Manufacturers Part Number Page 20 of 37
POC Baseline Item Data (Cont) Pos: 010 Max: 1 Detail Optional Loop: POC Elements: 27 POC10 235 Product/Service ID Qualifier X ID 2/2 Used VP Vendor Part Number POC11 234 Product/Service ID X AN 1/48 Used Vendor Part Number POC12 235 Product/Service ID Qualifier X ID 2/2 Used CR Contract Number POC13 234 Product/Service ID X AN 1/48 Used Contract Number POC14 235 Product/Service ID Qualifier X ID 2/2 Used MF Manufacturer Name POC15 234 Product/Service ID X AN 1/48 Used Manufacturer Name POC16 235 Product/Service ID Qualifier X ID 2/2 Used Code BP Name Buyer Part Number POC17 234 Product/Service ID X AN 1/48 Used Buyer Part Number Page 21 of 37
PID Product/Item Description Pos: 050 Max: 1 Detail Optional Loop: PID Elements: 9 To describe a product or process in coded or free-form format PID01 349 Item Description Type M ID 1/1 Must use Code indicating the format of a description F Free-form PID02 750 Product/Process Characteristic Code O ID 2/3 Not used PID03 559 Agency Qualifier Code X/Z ID 2/2 Not used PID04 751 Product Description Code X/Z AN 1/12 Not used PID05 352 Part Description X AN 1/80 Used A free-form description to clarify the related data elements and their content Page 22 of 37
REF Reference Identification Pos: 100 Max: >1 Detail Optional Loop: POC Elements: 4 To specify identifying information REF01 128 Reference Identification Qualifier M ID 2/3 Must use Code qualifying the Reference Identification PE Plan Number M1 Material Store Location REF02 127 Reference Identification X AN 1/30 Used Per qualifier in REF01 Page 23 of 37
TD5 Carrier Details (Routing Sequence/Transit Time) Pos: 240 Max: 12 Detail Optional Loop: POC Elements: 15 To specify the carrier and sequence of routing and provide transit time information TD501 133 Routing Sequence Code O ID 1/2 Not used TD502 66 Identification Code Qualifier X ID 1/2 Not used TD503 67 Identification Code X AN 2/80 Not used TD504 91 Transportation Method/Type Code X ID 1/2 Used Code specifying the method or type of transportation for the shipment All valid standard codes are used TD505 387 Routing X AN 1/35 Used Free-form description of the routing or requested routing for shipment, or the originating carrier's identity Page 24 of 37
SCH Line Item Schedule Pos: 295 Max: 1 Detail Optional Loop: SCH Elements: 12 To specify the data for scheduling a specific line-item SCH01 380 Quantity M R 1/15 Must use Numeric value of quantity SCH02 355 Unit or Basis for Measurement Code M ID 2/2 Must use Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken All valid standard codes are used SCH03 98 Entity Identifier Code O ID 2/3 Not used SCH04 93 Name X AN 1/60 Not used SCH05 374 Date/Time Qualifier M ID 3/3 Must use Code specifying type of date or time, or both date and time 002 Delivery Requested SCH06 373 Date M DT 8/8 Must use Delivery Requested Date expressed as CCYYMMDD SCH07 337 Time O TM 4/8 Not Used SCH08 374 Date/Time Qualifier X ID 3/3 Not Used SCH09 373 Date X DT 8/8 Not used SCH10 337 Time X TM 4/8 Not used Page 25 of 37
EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc SCH11 326 Request Reference Number O AN 1/45 Not Used SCH12 350 Assigned Identification O/Z AN 1/20 Used Line Item Schedule Number Page 26 of 37
N9 Reference Identification EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc Pos: 320 Max: 1 Detail Optional Loop: N9 Elements: 7 N901 128 Reference Identification Qualifier M ID 2/3 Must Use Code ZZ Name Mutually Defined N902 127 Reference Identification X AN 1/30 Not used N903 369 Free-form Description X AN 1/45 Used Page 27 of 37
MSG Message Text Pos: 330 Max: >1000 Detail Optional Loop: N9 Elements: 3 MSG01 933 Free-Form Message Text M AN 1/264 Must Use Free-Form Message Text Raytheon will send messages of multiple types, identified with the following text in the first occurrence of the segment: "###Item Text" "###Info Record PO Text" "###Master Record Text" "###Special Delivery Instructions" "###Condition of Supply" "###Engineering Specification" "###Add'l. Quality Requirements" "###Add'l. Terms & Conditions" "###Material Master Text" Page 28 of 37
N1 Name EDI_Guide_Change_Order_X12_860_Version_4010_Release_8-0.doc Pos: 340 Max: 1 Detail Optional Loop: N1 Elements: 6 To identify a party by type of organization, name, and code N101 98 Entity Identifier Code M ID 2/3 Must use Code identifying an organizational entity, a physical location, property or an individual ST Ship To N102 93 Name X AN 1/60 Used Free-form name N103 66 Identification Code Qualifier X ID 1/2 Used 92 Assigned by Buyer N104 67 Identification Code X AN 2/80 Used Ship-to Code Comments: 1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code/Ship To Code" (N104) must provide a key to the table maintained by the transaction processing party. 2. Raytheon reports the Ship-To at the header level only if all line items are shipped to the same destination. Otherwise Ship- To is reported in the detail level. Page 29 of 37
N2 Additional Name Information Pos: 350 Max: 2 Detail Optional Loop: N1 Elements: 2 To specify additional names or those longer than 35 characters in length N201 93 Name M AN 1/60 Must use Free-form name N202 93 Name O AN 1/60 Used Free-Form name Page 30 of 37
N3 Address Information Pos: 360 Max: 2 Detail Optional Loop: N1 Elements: 2 To specify the location of the named party N301 166 Address Information M AN 1/55 Must use Address information N302 166 Address Information O AN 1/55 Used Address information Raytheon may send the N3 segment twice to communicate additional address information. I.e. N1 N2 N3 N3 N4 Page 31 of 37
N4 Geographic Location Pos: 370 Max: 1 Detail Optional Loop: N1 Elements: 6 To specify the geographic place of the named party N401 19 City Name O AN 2/30 Used Free-form text for city name N402 156 State or Province Code O ID 2/2 Used Code (Standard State/Province) as defined by appropriate government agency N403 116 Postal Code O ID 3/15 Used Code defining international postal zone code excluding punctuation and blanks (zip code for United States) N404 26 Country Code O ID 2/3 Used Code identifying the country Comments: 1. A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location 2. N402 is required only if city name (N401) is in the U.S. or Canada Page 32 of 37
PER Administrative Communications Contact Pos: 390 Max: 3 Detail Optional Loop: N1 Elements: 9 To identify a person or office to whom administrative communications should be directed PER01 366 Contact Function Code M ID 2/2 Must use Code identifying the major duty or responsibility of the person or group named DC Delivery Contact PER02 93 Name O AN 1/60 Used Free-form name PER03 365 Communication Number Qualifier X ID 2/2 Used Code identifying the type of communication number TE Telephone PER04 364 Communication Number X AN 1/80 Used Complete communications number including country or area code when applicable PER05 365 Communication Number Qualifier X ID 2/2 Used Code identifying the type of communication number Code FX Name Facsimile PER06 364 Communication Number X AN 1/80 Used Complete communications number including country or area code when applicable PER07 365 Communication Number Qualifier X ID 2/2 Used Code identifying the type of communication number Code EM Name Email PER08 364 Communication Number X AN 1/80 Used Comments: 1) Each N1-N4 could include/be followed by, a PER segment. The PER is in the N1 loop. Page 33 of 37
AMT Monetary Amount Pos: 590 Max: 1 Detail Optional Loop: AMT Elements: 3 To indicate the total monetary amount AMT01 522 Amount Qualifier Code M ID 1/3 Must use Code to qualify amount 1 Line Item Total AMT02 782 Monetary Amount M R 1/18 Must use Monetary amount Page 34 of 37
CTT Transaction Totals Pos: 010 Max: 1 Summary Optional Loop: CTT Elements: 7 To transmit a hash total for a specific element in the transaction set CTT01 354 Number of Line Items M N0 1/6 Must use Total number of line items in the transaction set Comments: 1. This segment is intended to provide hash totals to validate transaction completeness and correctness. Page 35 of 37
AMT Monetary Amount Pos: 020 Max: 5 Summary Optional Loop: CTT Elements: 3 To indicate the total monetary amount AMT01 522 Amount Qualifier Code M ID 1/3 Must use Code to qualify amount TT Total Transaction Amount AMT02 782 Monetary Amount M R 1/18 Must use Monetary amount Page 36 of 37
SE Transaction Set Trailer Pos: 030 Max: 1 Summary Mandatory Loop: N/A Elements: 2 To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE segments) SE01 96 Number of Included Segments M N0 1/10 Must use Total number of segments included in a transaction set including ST and SE segments SE02 329 Transaction Set Control Number M AN 4/9 Must use Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Comments: 1. SE is the last segment of each transaction set. Page 37 of 37