ROC Site Instructions for using Medtronic CODE STAT software All ECG files that are uploaded to ROC cases must have all patient identifiers removed. The following are instructions for configuring and using the Medtronic CODE STAT software for de identifying ECG files to attach to ROC cases. This assumes that you have imported files into CODE STAT. The import process is beyond the scope of this document. Please see the CODE STAT documentation for details on how to import files. You may receive files from various agencies or other sources. It is the responsibility of the site to ensure that all files regardless of source are imported into the CODE STAT software and exported properly to de identify them. Configuring the Exporter You must configure a special CODE STAT Reviewer ROC export process to handle de identification of ECG files. Only upload files that have been exported via this special export process. The ROC export configuration (steps 1 5 below) only needs to be done once. After you have configured the ROC exporter any file that you export via the ROC exporter will be deidentified. If you install updates to the CODE STAT software review your ROC exporter to ensure that it still works properly. To configure the ROC export process follow these steps: 1. Open CODE STAT Reviewer You will see the following prompt to select a database: At the prompt you must select the database that holds the files you will be attaching to ROC cases. This may be different for each site depending on how your site manages ECG files. (The examples here use the lifenetdemo database that contains sample cases) You must enter a User ID that has administrative permission to manage the database that you have selected. Your site probably has its own accounts and passwords configured. If you don t know what user id or password to use you need to ask someone at your site who configured the software. The Page 1 of 5
CODE STAT software comes with 2 default administrator users already configured. These users may or may not exist in your system depending on how your site manages ECG files. If these users exist they are as follows: User ID physio medtronic Password control ers 2. Open the Export Destinations Window When you have logged into CODE STAT Review open the Export Setup window by selecting File Export Export Setup from the menu as shown below: 3. Open the New Export Destination Window When the Export Destinations window appears select New to open the New Export Destination window as shown below: Page 2 of 5
4. Select the Export Destination Type This will bring up the New Export Destination window. This window will prompt you to select the export destination type. Select LIFENET Data Management System as shown below and click OK: 5. Configure the New Destination This will open the New Destination window. Select the following values for each setting listed below and click OK: Setting Destination Name Export Method Export What Export When Patient privacy information filter File Drop Parameters Value ROC Export: De identified Via File Drop Complete Manually Initiated Apply patient privacy filter (IMPORTANT: checking this box turns on the deidentifier. Do not check any of the other boxes in this section) Export Folder: Browse to a location where you will export all files that are to be uploaded to ROC cases. We recommend that this folder be named ROC ECG Exports or something similar. Prompt to enter folder and file names when manually exporting a case: checked (We recommend that you check this box so that you are prompted to set the file name every time you export. This makes it easier for you to include the ROC case id in the file name which is required for all uploaded files.) Default Filename Prompt to enter a folder name when manually exporting multiple cases: unchecked (We don t recommend exporting multiple files for ROC cases because it is difficult to match files with cases once they have been deidentified.) Leave Blank Page 3 of 5
When you are done the screen should look like the following screen shot where each of the fields mentioned above have been highlighted: DO NOT SELECT LEAVE BLANK Exporting Files with the ROC Exporter To export a case with the de identifier configured as above follow these steps: 6. Open the Case with CODE STAT Reviewer Open CODE STAT Reviewer and select the database that holds the ROC case you wish to export. Log in using your normal CODE STAT Reviewer account. This may be the same as the administrative account that you used in step 1 or it may be different. As mentioned in step 1 your site most likely has its own account names and passwords configured. If you don t know your login information you will need to consult your site staff. Use the case list to select the case that you want to export and select File Export ROC Export: De identified as shown below: Page 4 of 5
The Export Case status window will briefly appear while the case is prepared for export: This will be followed by the Save As window: When this window appears enter a name for the export file and click Save. The file name must contain the ROC case id as described in the general ECG upload instructions. Page 5 of 5