OX App Suite 7.10 Highlights The User Experience Enhancement Release Stephan Specketer May 2018
OX App Suite 7.10 Major release 1+ years in the making Major improvements in functionality OR codebase Lots of small & mid-sized features as well OX App Suite 7.10 is a Major Release Tighter integration with Industry Standards Focus on User Experience (UX) Updated Web Interface Design 2
OX App Suite 7.10 Major release Key areas UX & UI for Email Application Calendar rewrite & redesign Security 3
Table of contents 01 Usability Design Update 05 Updates to Settings 02 OX Calendar 06 Updates to Security 03 Usability Updates to Email 07 Usability Updates to OX Drive 04 Usability Updates for Contacts 4
1 Usability Design Update General UI Design Enhancements 5
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New Top Bar Design & New App Launcher Original Top Bar The original Top Bar focused on placing everything at your fingertips Apps Open dialogs Functions As OX App Suite grew this became cumbersome Too many Apps Too much integration Too cluttered Standard Apps Integrated Apps Open Dialogs Functions 8
New Top Bar Design & New App Launcher Simple. Clean. Uncluttered. Moved apps into a container App Launcher Includes Guided Tour New Floating Windows Window Manager More accommodating for your brand Avatar for Account Settings More recognizable 9
New Window Handling Original Before OX App Suite 7.10 All open dialogs were presented Full Screen All open Dialogs appeared on the Top Bar If space ran out a chevron appeared and a dropdown displayed when clicked Clicking on a dialog name under the chevron brought that dialog to the front 10
New Window Handling New windows and task bar New window handling New floating windows for all edit dialogs and detail views Three states Maximized, minimized & normal Windows can be dragged to reveal content Minimized windows drop to the Task Bar at the bottom Note New Guided Tour will be supplied Tasks Dialogs Open Windows Task Bar 11
2 OX Calendar A Major Update 12
New Calendar Complete rewrite, but you can not tell Objectives of the Calendar rewrite Relatively transparent to existing users Only see benefits not changes Better use of industry standards icalendar and CalDAV Implement requested features Mini-calendar, Checkbox activation etc. Improve usability and general user experience Add features to make the Calendar best in class Split views, better integration with external resources etc. 13
New Calendar Updated UI The new calendar UI sees the addition of a Mini-Calendar Requested by many users Enhances UX when navigating through time Provides users with a visual reference and context Provides a quick and easy way to go to a specific date 14
New Calendar Updated UI Displaying a calendar's information with a checkbox click Show the contents of any calendar by ticking the checkbox in the tree Select multiple calendars at the same time Deselect all but This Calendar using context menu Custom color all calendars Select own, shared and imported calendars 15
New Calendar External calendar subscriptions Users can now import / create calendars from several sources Create a new personal calendar Import from a calendar file Subscribe to an online ical calendar via a URL Subscribe to a Google calendar Subscribe to a Schedjoules calendar* * Schedjoules is optional and requires separate licensing 16
New Calendar External calendar subscriptions If licensed for Schedjoules then this service can be added to the OX Calendar Regional calendars Events calendars Religious calendars Personal interest calendars Etc. 17
New Calendar Birthday calendar and year view The ability to show birthdays has been added to OX App Suite Act like any normal shared calendar Based on address book information New year view New view in the View dropdown Shows current year Easy to change years Select a month to jump directly to that month in month view 18
New Calendar Updated scheduler Several updates have been made to the scheduler Zoom date range Compact view Fine grid option Month & week view These updates make scheduling in large groups much easier and more visual. 19
New Calendar Merge and Split views A significant new UX feature is Split / Merge views When in Day View and when multiple calendars are selected (checked) Merge View All appointments are shown in a stacked view Distinguish between calendars by color Hover mouse to bring appointment to front 20
New Calendar Merge and Split views A significant new UX feature is Split / Merge views When in Day View and when multiple calendars are selected (checked) Split View All appointments are shown in their own column Each column title is the calendar s name Hover mouse to bring appointment to front 21
New Calendar Multiple notifications and appointment status Whenever it is possible appointments now display an icon indicating their nature Appointment has participants (it is a meeting) Appointment is recurring (serial appointment) 22
New Calendar Multiple notifications and appointment status Appointment can now have multiple reminders of differing types and times Notification or Audio Many reminders can be setup of in any combination 23
New Calendar New flag / visibility options There are now three states Public (default) The whole appointment is visible to all users in shared folders Private The appointment appears only as a time slot for non-attending users in shared folders Secret The appointment is not visible to nonattending users in shared folders at all. The appointment is not considered for conflicts and does not appear in the scheduling view The visibility of an appointment has been enhanced 24
3 Usability Updates to Email General Email Updates 25
Email Updates Forgotten: Vacation notice, Email attachment Two of the most common email mistakes are Forgetting to turn your vacation notice off (also works for Active auto-forwarding rules) Forgetting to add the attachment you said you would OX App Suite 7.10 now helps you remember Vacation Notice, notice When a vacation notice is active a note is displayed in the email window If canceled it comes back when logging back in Attachments If you write attachment or find attached but do not attach anything a reminder is popped up when you hit send 26
Email Updates Teaser text To help the user experience teaser text can now be selectively shown in the list of emails Requested feature Makes the User Experience better More efficient when reading many emails 27
Email Updates Context Menus aka Right-Click Available on the most-clicked areas 28
4 Usability Updates for Contacts Simple UX Updates for OX Contacts 29
Contacts Updates General UX enhancements The address book (OX Contacts) has had some small but significant updates. These include The ability to use the users device to take an on-the-spot photo to use in their profile Only available if the device has a camera Images can now be zoomed and cropped when entering them Images are now scaled down on upload Saves a lot of server space Improves performance Size set by administrator Contact search now show department in the results 30
5 Updates to Settings More Friendly, More Secure and More Functionality 31
OX Settings General UX enhancements OX Settings have had a few significant updates Security now has its own section with Active Clients, Certificates and OX Guard as sub sections Under Security there is a new section called Active Clients Lists all active client sessions on all devices Lets the user terminate all or some of the sessions The calendar has an expanded section to now include the multiple alarm capability and birthday calendar 32
6 Updates to Security Enhancements to make OX App Suite Safer 33
OX Security View & Terminate Sessions View which devices are currently authenticating against AS Terminate sessions that don t belong to you Provide as much relevant information as possible: Client, OS, IP, location, etc 34
OX Security General protection enhancements The security of OX App Suite has had a few updates General security behind the scenes is continuously being enhanced When a session expired the main window behind the popup is now hidden with a blur (how much blur is set by the admin) 35
OX Security Email Authentication experimental Highlight emails from a trusted domain ie using SPF / DKIM And highlight senders that may not be trustworthy. Can be used to make it easier to differentiate between real company emails and phishing 36
7 Usability Updates to OX Drive General Drive Usability Updates 37
OX Drive Restore from trash Mistakes do happen Mistakes happen, this is why there is a trash folder. OX App Suite makes restoring from trash easier than ever Restoring from trash places the file / folder back to its original location Full path is shown in the confirmation dialog Restored folders inherit all the permissions of the new parent folder All versions of a file are maintained in the trash 38
OX Drive New context menu Right click context menu added to OX Drive OX Drive main view now has right click context menu More intuitive to use Faster access to common features Associated shortcuts to actions Better user experience 39
OX Drive Share subfolders Sharing is a significant feature of OX Drive Sharing files has now become even easier Create sharing link lets you selectively share subfolders 40
OX Drive Other updates Other OX Drive updates include Add Files to Favorites Now you can have both favorite files and folders My shares has new context menu Edit Share to change the current share options Show in Drive to jump to the shared folder Improved Information Mail for Sharing The recipient of a share receives an information email This email now provides more information about the file / folder being shared Create New Folder in Save as Dialog 41
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