Kissimmee / St. Cloud / Osceola County

Kissimmee / St. Cloud / Osceola County

Review the Project Status Implementing Post Disaster Recovery (Jurisdictional Break out) Finalize Outstanding Issues on Draft Chapters Public Outreach and Education Chapter Finance Chapter Institutional Capacity Chapter Approve the Action Plan and Assign Tasks Identify Plan Short Falls and Action Items

Recovery Management Team City Manager, Development Services Director, Public Works Director, Finance Director Public Information Areas of Opportunity Community Redevelopment Centers Grants Management Business Redevelopment Task force Housing and Community Redevelopment Taskforce Infrastructure Taskforce Health and Human Services Taskforce Business Incubator Centers Permitting and Code Enforcement Utilities Unit Long term Recovery Coalition Healthcare Provision

Post Disaster Redevelopment Organization Chart: Executive Policy Level Body: Management and Functional Expertise Functional Taskforces Geographic Areas of Opportunity Support Recovery Operations Center (Decision making) Business Recovery Center (Economic Redevelopment Assistance) Recovery Information Centers (Public Outreach)

Oversight Reports to and liaises with the elected leadership and higher levels of government Provide policy guidance and set strategic community recovery goals as guided by BCC/City Council Provide oversight and direction to the Taskforces Oversee environmental issues

Housing & Redevelopment Mission: Coordinate federal, state and local resources and activities to restore and develop new housing options. Infrastructure Mission: Rebuild and enhance infrastructure Systems Recovery Operations Center Business Redevelopment Mission: Integrate federal and local resources to help rebuild businesses and enhance economic opportunities. Utilities Mission: Coordinate utility restoration with impacted entities Health and Social Services Mission: Provide health/ social /community services with focus on special population.

Promotion of Business Preparedness Activities Support activation, staffing of business Incubator Centers Facilitate communication of the business community Implement recovery goals, objectives and strategies Identify sources of financial assistance, referral for contracts Workforce development Identify business redevelopment incentives Referral for office space, payroll services, communications

Implement Recovery goals, objectives and strategies for Housing, Building & Historic Preservation Promotion of mitigation techniques for rebuilding and repair Review Temporary & Long Term Housing Plan & provide technical guidance Promote affordable housing in redevelopment projects

Implement Recovery goals, objectives and strategies for Infrastructure Identify, prioritize and coordinate infrastructure reconstruction, enhancements, mitigation Coordinate debris management and disposal with Land Use to ensure consistency Evaluate and coordinate infrastructure enhancements in areas of opportunity

Coordinate the priority of utility restoration Identify opportunity for utilities enhancements Evaluate long term utility outages Coordinate public information regarding utility outages

Support health care operations including retention of medical staff Monitor potential public health threats Support continuation of long term needs to special populations

Long term coordination of recovery stakeholders (City/County/Others) Managed by the Recovery Management Team Integrated planning, and long term coordination of resources and personnel Centralized control of post disaster redevelopment operations for jurisdiction Site selection TBD (City/County/others) Alternate communications to employ virtual interdepartmental, inter jurisdictional, and intergovernmental coordination

The Post disaster Redevelopment Committee on a weekly basis will conduct conference calls/meetings with key recovery organizations to collect information and status updates on ongoing recovery and redevelopment projects. Collect information through status reports provided by each of the Taskforces lead coordination agencies and consolidated into a weekly countywide recovery report Operational lead and supporting agencies?

Support relocation efforts, Track information, Provide technical assistance and counseling Identify alternate employers Identify, train, and refer workforce County vs. City Responsibilities?

Transition the Joint Information Center and the Disaster Recovery Center(s) to Community Redevelopment Centers (City/County) Central location for communications and public outreach personnel to work with the public and keep them abreast of updates and decisions affecting recovery. Receiving assistance from skilled specialists throughout redevelopment Field permit applications and assistance Each jurisdiction id a location for long term recovery (i.e. Libraries)

Emergency Order / Emergency Ordinance / Ordinance City / County Parameters Jurisdictional Examples

How will the jurisdictions assign recovery roles and responsibilities/organizational Structure How will the cities and independent jurisdictions and partners coordinate activities with each other? Which issues will be a priority interjurisdictional coordination issues? (housing, land use, environmental, human services, schools, other) Are there regulatory and legal issues which require coordination?

Community Planning and Capacity Building Economic Recovery Health and Social Services Housing Recovery Infrastructure Systems Natural and Cultural Resources

Appoint a spokesperson and note taker Break out Groups: Kissimmee, St. Cloud, Osceola County, Utilities, School Board, Healthcare, others. Review worksheet and complete questions for each jurisdictions Report Findings To Group

Break for Lunch

Strategy Challenges: stakeholder engagement in the decision making process for complex decisions regarding the rebuilding of homes, property development, restoring businesses, stimulating the economy, and rebuilding the infrastructure Educate and inform residents, business owners, visitors, non profit organization Effective communication with limited traditional means

Pre disaster Integration (p.3) Incorporate long term recovery in disaster preparedness message Resolve controversial messages: homes in vulnerable locations, non conforming uses, substantial damage impacts

Pre disaster Strategies Issues: Target any specific audience pre disaster: CRAs Special Needs Populations: elderly, special needs, impaired, snow birds Develop outreach campaign or incorporate in existing campaigns? Pre disaster lead and supporting agencies?

Post Disaster Outreach Functions: State and federal PIO Coordination / mass retailers / school system / unified message Community Engagement: Public Meetings, Charettes, Town Hall Meetings, Surveys Status Updates: Sources of information page 9, coordination mechanisms, leading agency Targeting audience by Taskforce Post disaster lead and supporting agencies?

Economic Development Team Chambers of commerce to distribute information via email blast lists, chamber newsletters and websites, and recruiting the support of local business owners. Other more specific actions? Do they have a email blast list?. Economic Redevelopment lead and supporting agencies?

Televise important meetings through media and neighboring jurisdiction public access channels Internet based information distribution mechanisms Video tape and online access to public meetings, town meetings, seminars, charrettes, and workshops Feedback through surveys and hotlines Automated information hotlines announcing vital information

Job Function Analysis: job analysis on functions with high work volume such as building code inspections, permitting, information referral, planning and community development, case management, temporary housing, public information. Augment Staffing Shortfalls: Develop a process to address staffing shortfalls. Consider temporary consolidation of services or a need for assistance agreements.

Contract Service Volunteer Existing Contract Services Vendor (expiration date) Disaster Recovery Contract (expiration date) Comment Debris Removal, Processing and Storage Debris Monitoring Public Infrastructure and Utility Engineering and Design Traffic Engineering, Roadway and sidewalks Construction and Construction Engineering Inspection Building Code Inspection Services Environmental Permitting Services Community Planning Services Construction materials, lighting, barricades, and generators Generator for Lift Station and Services Canal and Waterway debris clearance and maintenance Rental of Heavy Equipment, Trucks, and Cars Vehicle Maintenance Services Temporary Traffic Control Supplies Landscaping Services Public Administration Support and Project Management Services Purchasing Services Legal Services Budgeting, Finance Support, and Grant Writing Account Receivable and Payable Support Information Technology and Geographic Information Services Support Human Resources Services Temporary Staffing Agency Debris Removal, Processing and Storage

Geographic Areas of Opportunity: Create a capability to monitor areas of opportunity identified in the Post Disaster Redevelopment Plan to ensure efficient assessment and coordinated redevelopment efforts.

Disaster Housing: Utilize guidance documents provided by Florida Division of Emergency Management to develop a Disaster Housing Plan to incorporate detailed implementation procedures, resource inventory, and consideration for long term community redevelopment goals.

The Council on Aging services will be in high demand in the aftermath of large scale disaster. Particularly the elderly and frail suffer under disaster conditions. We recommend resources to augment the capability of the council to continue to support the social services agencies in that aftermath of a catastrophic event, to allow them to continue service delivery and expand their capabilities to meet the community needs.

Clarify the capacity of Emergency Support Function 15: Volunteers and Donations to continue to support the long term recovery effort. In the aftermath of a large scale disaster.

Develop a policy for expanded response after a disaster and address long term recovery issues as they relate to the securing and accurate preservation/restoration of damaged historic resources.

Utilize the Kissimmee Convention & Visitors Bureau as a tool to communicate the regions image of a strong, durable community, one which is resilient and will remain vibrant, and the state of the economy will rebound from any losses. Employ branding and promotional tools to communicate the strength of the community. Access established networks to promote the County to local, state, and regional agencies and organizations.

UCF Business Incubation Program (UCFBIP), the Small Business Development Center, and Chambers of Commerce City of Kissimmee Economic Development Office, Osceola County Economic Development Department should identify post disaster support and incentives for businesses to remain in the community in the aftermath of a large scale disaster

Disaster provides new employment opportunities Identify workforce needs. Ensure the capacity of Workforce Central Florida is sufficient to provide workforce development support in the aftermath of a catastrophic event.

Projecting short term and long term revenue shortfalls (p. 4) Criteria to prioritize public service Contingency reserve funds / access / restrictions Emergency salary requirements / employee policies (p. ) Annual review of insurance policies/sufficient coverage Financial donations for recovery support Staffing support strategies

Assign a Spokesperson and Notetaker Review and approve the Action Plan Assign and primary organization and supporting organization Insert a priority and timeline Complete remaining fields as applicable Summarize findings

Report priority action and assignments Each group will highlight challenges with the Action Plan Identify additional goals, objectives and tasks to complete the Action Plan Identify additional opportunities for future planning consideration

Helene Wetherington, AICP, CEM (954) 266 6466 hwetherington@calvin giordano.com