AccuBuild Versin 9.3 Release 05/11/2015 Dcument Management Speed Perfrmance Imprvements The entire dcument management system and security system design was retled which shuld result in majr speed imprvements up t 50 times faster fr flder and dcument brwsing. The Dcuments Tab n each master list (emplyees, clients, vendrs, etc.) will nw respnd immediately as the user selects different recrds n the master list. The Security Settings screen fr user defined dcument flders was redesigned t take advantage f the new security file structure s that security settings are updated immediately withut any slw delay times. MAR Reprts Tree Speed Perfrmance Imprvements MAR Reprts List has been retled t display the reprts tree and navigate much faster thrugh the reprts list. These imprvements in speed will be very nticeable fr cmpanies with lts f users and lts f user and grup reprt security settings. MAR Reprts Security Settings Enhancements and Speed Perfrmance Imprvements MAR Reprt Security Settings screen has been retled t display the reprt security settings tree and navigate much faster thrugh the reprt security list. These imprvements in speed will be very nticeable fr cmpanies with lts f users and lts f user and grup reprt security settings. A new pp-up menu ptin entitled Clear Reprt Security will nw allw user and grup security t be remved frm reprt access fr multiple reprts at a time in the same manner that the Update Reprt Security allws multiple reprts t be assigned t users and grups. With this new ptin, simply select ne r mre reprts and then select the users and/r grups frm the pp up list t remve access (set security) n thse reprts fr the selected users and/r user grups. Previusly, this culd nly be dne fr user r grup at a time. This will make it much faster t remve a user r grup frm reprt access. Client List Enhancements The search cntrl at the tp left side f the client screen will nw be synchrnized with the current client number in rder t eliminate cnfusin when the tw cntrls did nt reference the same client. Prject Management COR Lg Enhancements
A new feature was added t the Change Order Request Lg when a lg is clsed as Amended under a new COR Number. The riginal cst breakdwn recrds assciated with the riginal COR that is being amended are updated and linked t the new amended COR Number. In additin, if the cst breakdwn items were already linked t the accunting system, the accunting links will remain in place under the new COR s that any changes t the breakdwn items are carried ver t the accunting system ging frward. When a Change Order Request is clsed and Amended under a new COR Number, the new lg and assciated breakdwn items will be saved and then Prject Management Lg will be refreshed with the new COR Number and the user is returned t the PM Lg instead f immediately pening up the newly revised COR. This ensures that the any f the assciated cst breakdwn recrds that are mved t the new COR Recrd are fully cmmitted n the new COR Number which eliminates any screen caching issues n the COR Cst Breakdwn Screen. A new framewrk was added t the autmatic accunting links ptin in rder t prvide tailred slutins during the linking f Change Order breakdwn recrds t the accunting system. During the linking prcess, a table will be created in the user flder entitled CORItemLinkTAccunting which will cntain a recrd fr each breakdwn item in the prcessed COR entry that is linked t accunting system via the ESTDETL table. This table will cntain 3 fields which can then be accessed thrugh a custm class representing the new framewrk: DetailItemN This field cntains the Item Number in the ESTDETL table where the COR Breakdwn item is linked t. PMID This field cntains the breakdwn item PMID in the PROJMGMT table that the ESTDETL table item is linked t. NewItem This field indicates if this is a new link that was just created during the current prcess. If True then the item was linked during the current prcess, and if False then the item was linked previusly. Nte: Whenever a COR Breakdwn item is linked t the accunting system, a crss reference link is made in bth tables as fllws: PROJMGMT.PMESTDETLITEMNO => ESTDETL.ITEM ESTDETL.PMCORPMID => PROJMGMT.PMID The custm class used t access this new framewrk is class number 102020. A new menu item was added t the Accunting Links Buttn entitled Change Billing Phase n Selected Items which allws fr multiple breakdwn items t be updated with a new billing phase. This ptin can be very useful fr changing the COR Billing Phases nce the CORs are apprved fr billing. T use this new feature, yu will first need t select the COR Breakdwn Recrds in the grid as utlined belw:
1. Select desired recrds using CTRL-Click with the muse r Shift + Dwn Arrw Keys n the keybard. 2. Click n the Accunting Links Buttn and select the new menu ptin fr changing the Billing Phase. 3. A new Phase drp-dwn cntrl will appear n the screen next t the Accunting Links Buttn select the desired billing phase frm the drp dwn list. Nte: The type f billing phase list will be dictated by the Bill Lkup Check Bx. If this bx is checked, then the current jb billing phases will displayed, therwise the billing phases frm the Phase Master list will be displayed. The COR Breakdwn Screen nw allws fr breakdwn items t be set fr Cst Only, Billing Only, r Bth Cst and Billing amunts. This nw allws yu t zer ut the cst estimate amunt r the billing cntract amunt when entering a price breakdwn recrd. NOTE: Fr linking purpses t the accunting system, yu will still need t have a jb cst phase and a billing phase, but the related estimate amunt r cntract amunt can be set t zer based n the selectin: Cst Only Item Only the Estimated Cst fr the COR Breakdwn Item will have an amunt and the Cntract Billing Amunt is set t zer. Billing Item Only - Only the Cntract Billing Amunt fr the COR Breakdwn Item will have an amunt and the Estimated Cst Amunt is set t zer. Bth This is the default setting fr all COR Breakdwn Recrds and requires bth Estimated Cst amunt and Cntract Billing Amunt n the breakdwn item.
Prject Management COR Lg BUG FIXES The system had a prblem with Amended CORs when the new COR had a decimal psitin f.03 and pssibly thers as well. The newly amended COR numbers were nt being updated crrectly and the assciated cst breakdwn items culd nt be edited. This prblem has been crrected. The Cpy Jb ptin was included the riginal accunting links when COR Lg entries were included in the cpy rutine. This rutine has been updated t clear any accunting links if they exist n the newly cpied COR Recrds. The COR Menu Optin t Duplicate Highlighted Change Order Request was updated t make sure that any assciated cst breakdwn entries that are duplicated will be cleared f any accunting links if the accunting links existed in the riginal COR Lg entries. Whenever breakdwn items that are linked t the accunting system were mdified, the infrmatin message which displays the field changes made t the accunting system was shwing duplicate messages. This has been crrected. Jb Cst New Feature fr Cntract Billings A new checkbx has been added t the Cntract Billing screen which allws fr zer cntract amunt items t be hidden n the billing screen fr thse items that are assciated with a billing phase fr reference purpse but d NOT have a cntract amunt. When this ptin is checked, any detail recrd item with a zer cntract amunt will be hidden frm the user n this screen. Nte This checkbx is autmatically unchecked during pstings and any Autmatic calculatins via the Fixed % Cntrl r the Autmatic Billing Items menu buttn. Purchase Orders - Enhancements The Purchase Order Screen has been updated with new cntrls and fields fr handling the unit f measure n nninventry items and tracking dates and times n individual line item fields: Unit f Measure Drp Dwn Cntrl A new cntrl has been added which will nw allw a unit f measure t be added t line items that are NOT linked t inventry parts. Previusly, nly line items with inventry part numbers culd have different types f unit pricing with all nn-inventry items priced as Each. The drp dwn cntrl lists the abbreviatin first and then the full descriptin s that the unit f measure can be lcated much faster nw by typing the abbreviatin. Imprtant Nte: This new cntrl will be disabled if the line item is tied t an inventry part number as inventry pricing MUST fllw the unit f measure pricing frm the inventry list.
New Date / Time Fields Three new date fields were added at bttm f the line item screen fr tracking date and time status n PO Line items. Fr example, if a PO was created fr equipment rental, yu culd use the Estimated Date field t enter the scheduled date that the equipment is due fr return r pickup and use the Actual Date fr the sign ff date and time when the equipment is returned. Since these dates are tracked n each line, yu culd have several pieces f equipment with different date/time status. New Cpy Line Buttn A new Cpy Buttn has been added t the PO Items screen which will allw the current selected item t be cpied t a new item number n the same PO. All fields f the existing item will be duplicated int the new line item number and the recrd pinter will be repsitined t the newly created line item. New A/P Retentin Percentage Setting The Purchase Order Screen has a new field fr setting up the default retentin percentage fr A/P Invices. The PO A/P Invice entry screen will nw autmatically set the retentin percentage frm this new field n the purchase rder. Nte: The Edit ptin fr existing Purchase Orders has been mdified t allw this new retentin setting t be updated fr existing Purchase Orders that have histrical transactins. This will allw rders that have been partially inviced t be edited s that the retentin percentages can be autmated ging frward.
New Item Grid A new tab was added t the Purchase Order Screen entitled Item Grid which will cntain list f all rder recrds and their assciated transactins recrds (receivers, invices etc.) that will make it easier t lk up transactins and amunts that have been psted against each purchase rder. All recrds relating t the currently selected Order will be displayed and will include a recrd type cde (rectype) and assciated descriptin (rectypedesc) as described belw: 1 = Order Item Line item infrmatin recrd fr the rder. 2 = Payable Invice Payable invice recrds that have been entered against the line item. 3 = Stck Transfer Stck Fulfillment transactin recrds entered against the line item. 4 = Receiver Receiver transactin recrds entered against the line item. The Order Item (type 1) recrds will be highlighted in silver in rder t help them stand ut frm the supprt transactin recrds. The grid cnfiguratin settings will be saved n a user by user basis fr clumn selectins, clumn rder and grupings.
A right-click pp-up menu is als available t restre the grid settings. Be sure t clse and re-pen the purchase rder screen t refresh the settings: MAR Jb Cst Reprts Reprt Field Update Updated Reprt Frmulas fr the Prjected Prfit / Lss fields t include any Miscellaneus A/R Invice amunts in the calculatins if the invices are marked t be included in the cntract amunt. The fllwing MAR Library Reprts were updated: Jcrep2db.510 Jb Cst Capsheet Linked Jbs Jcrep02d.506 Jb Cst Capsheet Jb / Phase / Accunt Ttals Jcrep02d.510 Jb Cst Capsheet Jb / Phase / Cntract Ttals Jcrep2d1.511 Jb Cst Transactins Psting Date / Cntract Ttals Jcrep2d1.516 Jb Cst Transactins Trans Date / Cntract Ttals Jcrep2d2.517 Jb Cst Transactins Trans Date / Jb Phase Accunt Ttals BUG FIX AccuBuild Blg Feed The RSS Feed fr the AccuBuild Blg has been retled t wrk with the new AccuBuild Website and the assciated New & Events categry fr the mst recent blg psts. The blg is nw back and enabled t keep all custmers up t date with the latest News and Events frm AccuBuild. AccuBuild Versin 9.3.0.1 Release 05/25/2015 Prductin Units by Detail Item - Enhancements The Prductin Units Detail Item Screen has been updated with new user interface features that tie all task cmputatins t a new set f stred prcedures which will nw maintain a single set f business rules fr the AccuBuild Input Screen, the MAR Reprting system fr Prductin Units, as well as the future mbile integratin features. This screen has als been updated with a Print Buttn which allws fr printing a prductin unit reprt fr the selected jb. The new reprt is based n a new MAR Frm Class fr Prject Management Frms and supprts tailred slutins via the MAR Frm Assignment feature. A new set f stred prcedures nw cntrl all the cmputatins and data queries t make the transactin entries as well as t fetch required data fr input screens and reprting. The new prcedures include the fllwing:
abm_get_dpu_biditemmasterrecs_lkup - This prcedure returns a cmplete set f task recrds and field cmputatins fr ne r mre jbs. This prcedure requires 5 input parameters befre fetching the result set: UserID User ID f the AccuBuild User making the stred prcedure call. JbInList - a list f ne r mre jbs enclsed in parenthesis and wrapped in 2 single qutes as shwn in the fllwing: ( ''02-2015'' ) Phase - Optinal Cst Phase t filter the returned data set t a single jb cst phase. This parameter shuld be set t zer fr retrieving ALL phases. BidItemN - Optinal Bid Item Number t filter the returned data set t a single bid item. This parameter shuld be set t zer fr retrieving ALL bid items, ReprtCutffDate This is a character field representing the reprt date which is used t calculating specific reprt date data frmatted as fllws: mm/dd/yyyy. Fr each field calculatin, a result is returned fr the specific reprt date, a ttal as f the reprt date, and the jb t date ttal. Nte: Refer t the Prductin Units by Detail Item MAR Reprt under the Prject Management Reprt Grup fr cmplete details f all the fields returned by this stred prcedure. The fllwing example represents the SP call fr all phases and all bid items n jb KPU001: EXECUTE PROCEDURE abm_get_dpu_biditemmasterrecs_lkup ( 38, '( ''KPU001'' )', 0, 0, '05/17/2015' ); abm_write_dpu_biditemcmments_replace This prcedure is used t update the Bid Item ntes which are stred in the UDFMem3 field f each bid item recrd in the ESTDETL table. This prcedure will replace the entire field cntents with a new set f text and is used in the prductin unit detail item screen fr updating the bid item ntes whenever changes are made. This prcedure requires 4 input parameters in rder t update the bid item ntes: UserID User ID f the AccuBuild User making the stred prcedure call. Jb Jb Number enclsed in single qutes. DetailItemN The Item field representing the Bid Item in the ESTDETL table. BidItemCmments The new text t replace the current Bid Item Ntes (Cmments). The fllwing example represents the SP call fr jb KPU001: EXECUTE PROCEDURE abm_write_dpu_biditemcmments_replace ( 38, 'KPU001', 8, 'New Set f Cmplete Bid Item Cmments t replace existing cmments' ); abm_write_dpu_biditemcmments_append This prcedure is used t update the Bid Item ntes which are stred in the UDFMem3 field f each bid item recrd in the ESTDETL table. This prcedure will append a new set f cmments t the end f the existing cmments. This will be useful fr peridic cmments fr bid items n a day by day basis s that a series f nging ntes can be maintained. This prcedure requires 4 input parameters in rder t update the bid item ntes: UserID User ID f the AccuBuild User making the stred prcedure call. Jb Jb Number enclsed in single qutes. DetailItemN The Item field representing the Bid Item in the ESTDETL table. AppendDate The date the cmments were added. BidItemCmments The new text t replace the current Bid Item Ntes (Cmments).
The fllwing example represents the SP call fr jb KPU001: EXECUTE PROCEDURE abm_write_dpu_biditemcmments_append ( 38, 'KPU001', 99, '05/25/2015', 'This is what happend n the bid item tday...' ); abm_write_dpu_prdunitstransrec This prcedure is used t write the hurs and units cmpleted n an individual task f a bid item. These transactins are written t the JOBDETL table as trans_type 18 recrds and nne transactin recrd per individual task per wrk date. If the transactin recrd exists, the units and hurs will be REPLACED with the new units and hurs, therwise a new truncatin recrd will be written t the table. This prcedure requires 7 parameters (field values) in rder t update r create the JOBDETL transactin recrd: UserID User ID f the AccuBuild User making the stred prcedure call. Jb Jb Number enclsed in single qutes. DetailItemN The Item field representing the Bid Item in the ESTDETL table. Phase The jb cst phase that the task is linked t. TransDate The date that the units and hurs were cmpleted. Units The units cmpleted n the transactin date Hurs The hurs required t cmplete the units n the transactin date. The fllwing example represents the SP call fr jb KPU001: EXECUTE PROCEDURE abm_write_dpu_prdunitstransrec ( 38, 'KPU001', 8, 2000, '05/25/2015', 2.50, 16.0 ); abm_get_dpu_existingtransreccunt This prcedure is used t determine if a transactin recrd already exists fr a given bid item task n a specific date and is used by the abm_write_dpu_prdunitstransrec prcedure t determine if a new transactin recrd needs t be created f if an existing recrd needs t be updated. This rutine returns the recrd cunt fr the specific task n the specific date. Errr Dialg Enhancement The fllwing example represents the SP call fr jb KPU001: EXECUTE PROCEDURE abm_get_dpu_existingtransreccunt ( 38, 'KPU001', 8, 2000, '05/26/2015' ); An update was made t the AccuBuild Errr Dialg which is displayed whenever specific AccuBuild Errr Numbers are encuntered. When the errr dialg is displayed, a cpy f the errr message will nw be written t
the user activity lg. This will help with trubleshting f errrs that are displayed, but the user cannt remember what the errr was when reprting t the AccuBuild Supprt Team. BUG FIX AP Invice Ruting There was an issue n Invice Ruting AP Invices where if the invice had mre than ne entry, the secnd and subsequent entries had a blank pay date when the vendr did nt have any payment terms set up. In additin, when the vendr did have payment terms, the prpsed pay date was nt being cmputed prperly. These prblems have been crrected. MAR Enhancement New Framewrk A new framewrk was added t the SQL Script prcessr fr MAR Reprting whereby data result sets that are prduced by AccuBuild Mbile stred prcedures n the glbal database (BASEGLOB) can be cnverted t user tables fr MAR Reprting. The prcess t enable this framewrk is carried ut with new SQL Cmmands as utlined belw: 1) The first step is t create a parameter table via SQL Script that will hld the stred prcedure call infrmatin. The parameter table is created in the user flder and must be named SPTUserTableParams. This table must cntain the fllwing three CHARACTER (string) fields: a. SPName Name f the Stred Prcedure. b. SPParamList The parameter list fr the stred prcedure. c. SPOutputTableName The name f the table t be created in the user directry Imprtant Nte: The script t create the parameter table MUST be dne BEFORE the next step that causes the table t be created. 2) Add the fllwing MAR Script Cmmand n a separate line f the reprt class script: <<SPTOUSERTABLE>> Nte: This cmmand instructs the AccuBuild prgram t lk fr the APTUserTableParams table in the user flder (created in step 1 abve) and use the infrmatin t make a call t the stred prcedure and then cpy the result set t the users directry. This table can then be used in an MAR Reprt. Example SQL Script fr using this framewrk: SQL Sequence N 5 SQL t build the parameter table: Declare @JbN String; Declare @UserID Integer; Declare @ReprtDate String; Declare @SPName String; Declare @SPParamList String; Declare @SPOutputTableName String; @JbN = (select tp 1 jb frm <<URP:JbInfrmatinList>>); @UserID = <<MARUSERRECORDID>>; @ReprtDate = (select ReprtEndDate frm <<URP:UserMARReprtParametersTable>>); // Stred Prcedure Name @SPName = 'abm_getjbcstphaselist_lkup'; // Stre Prcedure Parameter List @SPParamList = trim(cnvert(@userid,sql_char))+','+''''+trim(@jbn)+''','+''''+trim(@reprtdate)+''''; // User Table Name fr MAR Reprting @SPOutputTableName = MyMARPhaseListTable'; try drp table <<URP:SPTUserTableParams>>; catch all end; select @SPName as SPName, @SPParamList as SPParamList,
@SPOutputTableName as SPOutputTableName int <<URP:SPTUserTableParams>> frm system.ita; SQL Sequence N 10 Cmmand t instruct AccuBuild t build the user table: <<SPTOUSERTABLE>> BUG FIX Purchase Orders A crrectin t the new feature fr Cpying Line items n an rder was made t ignre the PMID in the cpy prcess. The PMID field is a link t the Prject Management COR Lg and this link shuld NOT be cpied during the duplicatin prcess. MAR Reprts New PM Frm The prductin units by detail item screen nw has a new Reprt Buttn fr printing ut the MAR Frm fr the current jb being displayed. In additin, the Frm Assignments feature fr MAR nw includes this reprt class 455 s that tailred frms can be assigned t this screen. PMPDNUN1.455 Prductin Units by Detail Item AccuBuild Versin 9.3.0.2 Release 06/17/2015 Test Data Template Crrectin The AccuBuild Test Data TESTDATA.ZIP was missing the prperty settings after the 9.3 Release. The glbal settings have been restred t the test data. AP Invice Ruting BUG FIX The Prpsed Pay Date was nt being cpied t secnd and subsequent invice recrds when the vendr was nt set up fr payment terms. This issue has been crrected. Unit Pricing Measurements Update The unit pricing fr Inventry and Purchasing have been updated with 3 new units f measure: LS Lump Sum MI Per Mile AC Per Acre Jb Cst Estimate Imprt Enhancement A new Framewrk has been added t the psting prcess fr jb cst estimate imprts s that the business rules can be tailred fr additinal functinality. The new framewrk prvides script class that can be invked at the start f the psting prcess and at the end f the psting prcess and are defined by the fllwing class cdes: Sequence 102012 Sequence N. 15 - Start f Estimate Imprt Psting Prcess Sequence 102013 Sequence N. 15 - End f Estimate Imprt Psting Prcess Prject Management Daily Reprt Enhancements The emplyee list fr time card entry has been updated t nly include ACTIVE emplyees instead f the entire emplyee list. The Persnnel/Visitrs Tab n the Daily Reprt has been expanded t allw time card entries t include all the same fields and business rules as the Time Card Wrksheet and AccuBuild Mbile. This Persnnel Grid nw cntains the fllwing fields and features: New fields with assciated lkup lists have been added fr the fllwing: Unin Cde
Cmp Cde Department Cde Equipment Number State Cde Wrk Date The grid has been expanded t supprt field gruping with autmatic subttals fr hurs wrked fr each field grup. The grid nw supprts field selectins, clumn srting, clumn filtering. The layut f the grid is nw stred in a user INI file s that a user s grid layut will be saved and remembered each time the screen is pened. A new right-click pp-up menu ptin has been added t reset the grid defaults. The emplyee default fields will nw be updated autmatically when new entries are made. The Labr Distributin Cdes (LDCs) are nw supprted and will be updated whenever the jb cst phase is changed t a phase that has been assigned LDCs. A new feature was added t the Date Field (Date f Daily Reprt) n the General Tab t check the date f the Daily Reprt against any time card recrds assciated with the Daily Reprt t make sure the Wrk Date n each time card recrd matches the Daily Reprt Date. If differences are fund between the dates, the user will be prmpted t change the wrk dates n the time card entries t match the Daily Reprt Wrk Date. Previusly, if the date f the Daily Reprt was changed, there was n way t change any assciated time card recrd wrk dates using the Daily Reprt Screen. NOTE: If the time card recrds assciated with the Daily Reprt have already been prcessed fr Payrll, then yu will NOT be able t change the date n the time card entry. It is IMPORTANT t nte that the Wrk Date field fr the time card recrds n the Persnnel tab will nt immediately reflect the new date if the date is changed n the Daily Reprt until these recrds are refreshed by clsing and repening the Daily Reprt OR by clicking n the refresh buttn at the bttm f the time card grid:
When the Daily Reprt screen is clsed, the system will check t make sure all the time card entries (if any) have the same wrk date as the Daily Reprt Date and if there are recrds that d nt match, a warning will be issued t the user. The DELETE ptin fr a Daily Reprt (pressing Delete Key n Daily Reprt Recrd n PM Lg) has been updated t run a test fr any time card entries that are related t the Daily Reprt. If the time card entries have been prcessed fr payrll, then yu will NOT be able t delete the daily reprt If the Daily Reprt is deleted, all f the related recrds assciated with the Daily Reprt will be deleted as well frm the fllwing tables: PMWeather Weather recrds related t the Daily Reprt PMMaterial Material recrds related t the Daily Reprt PMEquipment Equipment recrds related t the Daily Reprt PMPersnnel Payrll Time Card and Jbsite Visitr recrds related t the Daily Reprt PMWrkfrce Wrkfrce recrds related t the Daily Reprt AccuBuild Mbile Enhancement The AccuBuild Stred Prcedures that are used fr prducing MAR reprts fr the AccuBuild Mbile prduct nw supprt the tailred script feature that is available with MAR in the main AccuBuild Prgram. This nw allws tailred SQL Script slutins fr MAR Reprts t be extended t the AccuBuild Mbile Platfrm. NOTE: The MAR Reprts that are run frm the AccuBuild Mbile prduct will require that the user s wrking directry exists in the Main AccuBuild Prgram. The user directry is created the first time the user lgs int the AccuBuild Main Prgram. The Mbile Reprt prcedures will use the user s wrking directry fr all temprary reprt tables and tracking text files fr debugging purpses. Currently, the fllwing files are created in the user s directry whenever a reprt is generated frm AccuBuild Mbile: ABAEP_RunMARReprt.txt This is a debug prcess file that tracks the steps invlved in prducing the mbile reprt and can be helpful fr debugging purpses when a reprt is nt wrking. usersqlscripttablelistnnn.txt This is a list f all f the temprary tables that were created fr the mbile reprt where nnn represents the reprt class number. usersqlscriptclassnnnn.txt This is the SQL Script benchmark tracking lg that tracks all f the SQL Script that is used t generate the reprt, where nnn represents the reprt class number. Yu can use this file t determine if any f the SQL cmmands failed during the reprt generatin. In additin, this file is very useful t identify any SQL Bttlenecks fr slw perfrming reprts. userfixvarcharfields.txt This is a list f the SQL Cmmands that were issued t cnvert fields with Variable Character Length field types t regular character field types. This script is run after the reprt SQL Script is run but befre the reprt is previewed in rder t keep the temprary data cmpatible with the database DLLs distributed with the Mbile Applicatin. Best Practices fr Running Mbile Reprts
Since Mbile Reprts share the same wrking flder as the AccuBuild Main Prgram, it can be very useful t have a separate user name and wrking directry fr Mbile users wh als will be accessing the Main AccuBuild Prgram. The list f Reprts that are run fr Mbile need t be tested befre allwing access t end users as sme reprts will nt run prperly in a mbile envirnment. Any reprt that requires any type f user interface ther than the default reprt dialg shuld never be run n the Mbile Applicatin. Fr example, if an inlist prmpt is added t a reprt where a pp up partial list is displayed, this will never be displayed n the mbile device and the reprt will be left hanging since there is n way t cmmunicate with the pp up list frm the mbile app. Since mbile reprts are returned withut the user interface capability, any reprts where the drill dwn data is required will need t be cpied as custm reprts and the drill dwn ptin remved frm the drill dwn sub-reprt s that the drill dwn sectins are always included in the mbile reprt. Stck Request / Fulfillments Enhancements The Stck Request / Fulfillment prcess nw handles stck requests fr equipment csts and can be used as a vehicle t transfer inventry stck t a piece f equipment fr equipment expenses. Any line item n a Stck Request that is linked t a piece f equipment, will nw generate a equipment cst transactin during the psting prcess f the Stck Fulfillment. In additin, any related jb cst transactins and general ledger transactins will be updated with the Equipment number as well. New Business Rules fr Psting: During the psting prcess, each stck fulfillment recrd will be cmpared t the Stck Request Detail Item t see if the item cntains an Equipment Number, if an item n the Stck Request (Order) cntains an equipment number, then a transactin will be created in the EQTRANS table as a recrd type 10 Equipment Expense. The equipment number will als be included in the general ledger transactin recrd assciated with the fulfillment and in the assciated jb cst transactin recrd if applicable. Batch Lg Update Surce Cde 44 Stck Fulfillments The Batch Lg Lkup Buttn Prcess has been updated t include the EQTRANS table fr Stck Fulfillment batches fr any Stck Fulfillment recrds that are linked t a piece f equipment. Payrll BUG FIX The accrued State Unemplyment Tax was being accrued t the wrng General Ledger Accunt fr emplyees that have the state withhlding ging t ne state and their state unemplyment ging t anther state (hme state in mst cases). These amunts were fllwing the accunt set up fr the state based n the State Withhlding state cde (STATE_CODE) instead f the State Unemplyment state cde (SUIStateCde) in the PRCHECKS table. This prblem has been crrected. Payrll - BUG FIX The tax burden pr-rate rutine which applies emplyer paid payrll taxes t individual time card pay transactins had a prblem when the rutine was applying any leftver runding amunts (usually a penny) t the last time card recrd in the batch. If the last recrd fr the emplyee was a miscellaneus pay (1-6) but the pay was NOT marked fr W-2 Wages, the runding amunt was still being applied. When this ccurs, then depending n the department cde that was assciated with the ther pay, it culd trigger a vilatin f the Direct Cst business rules and cause the psting rutine t be cancelled. This prblem has been reslved in this release. Payrll - Time Card Wrksheet Enhancement The time card wrksheet screen has been updated t save the custm grid settings fr gruping and field names and field rder s that these settings are restred each time the screen is pened. MAR Reprts New Jb Cst Reprt A new jb cst reprt fr prductin units has been added t the MAR Library which cntains grupings at the G/L Expense Accunt level fr each cst phase. This allws the reprt t be filtered fr specific cst accunts when needed. The reprt requires a new class number 519:
JCREP02F.519 - Prductin Units Capsheet Reprt (Payrll by WE Date) Purchase Orders - New MAR Reprt A new Purchase Order Reprt has been added t the MAR Reprt Library that is a trubleshting errr reprt t verify that the ttal invice amunt n each rder line is in balance with the 3 individual field amunts which include the extended amunt (units * unit price n the rder) + paid sales tax amunt + paid shipping amunt. During the psting prcess, the paid sales tax and paid shipping amunts are pr-rated against each line item which nets ut a ttal invice amunt fr each line. This reprt will check t make sure these amunts are in balance and will display any prblem entries. If n errrs are fund, then a single line will be printed n the reprt indicating *** N Errrs ***. POREP07.607 - Sub / Purchase Order Invice Errr Reprt Dcument Ruting / AP Invice Apprval Enhancements The Psting Prcess fr A/P Invices has been changed t nly pst the apprved invices that are in the hands f the current lgged in user. Previusly, the psting peratin was a glbal functin and psted all apprved invices regardless f which user the invices were assigned t. A new Re-Rute buttn has been added t the dcument ruting screen which will allw fr ne r mre selected dcuments t be ruted t anther user withut the need t use the Apprval Settings buttn. This feature is very useful fr assigning a large number f invices t anther user fr prcessing purpses. Fr example, if nly ne persn has the security rights fr psting invices and several thers in the cmpany have invice entry rights, apprved invices can be frwarded t the persn with the psting rights, nce the invices have been entered and apprved by all parties invlved. This new ptin can be used as utlined belw: Select ne r mre invices in the grid t be re-ruted by clicking n the first dcument, and then using the Shift-Click cmbinatin r Shift-Up/Dwn Arrw cmbinatin t select multiple invices. Once the invices have been selected, click n the Re-Rute Buttn lcated at the bttm f the screen. Chse the new user name t rute the dcuments t frm the drp dwn list f users, and click the re-rute speed buttn lcated t the right f the user name drp dwn list. A cnfirmatin screen will be displayed befre the dcuments are ruted t the new user. NOTE: All f the selected dcuments will be re-ruted nce cnfirmed by the user and the dcuments in the grid will reflect the new user name under the In Hands Of clumn. In additin, dcument transactin recrds will be created fr each re-ruted dcument with a transactin descriptin f re-rute dcument. AccuBuild Imprt Utility Enhancement The Imprt Utility Prgram (accuimprt.exe) which is used t imprt spreadsheet data int AccuBuild user batches has been updated t nw supprt equipment jurnal entries which includes depreciatin expenses, equipment csts etc. The imprt utility nw supprts the fllwing types f batch recrds:
Accunts Payable Invices APPJBAT File General Jurnal Entries GLJEBAT File Equipment Jurnal Entries EQJEBAT File Best Practices fr Using the Imprt Utility: The recmmended prcess fr imprting batch recrds frm Excel Spreadsheets int AccuBuild is t make sure the user batch that yu will be imprting t is empty. This will allw yu t print the imprted batch as a separate set f entries nce they have been imprted s that yu can validate the ttals befre psting the entries. The fllwing infrmatin utlines specific business rules fr each type f batch that is imprted: Imprt Utility Business Rules: AP Payable Invices Special Field Handling: NA_NO The Vendr Number field will NOT be validated during the imprt prcess s make sure that the Vendr Numbers that are included in the imprt spreadsheet are valid vendr numbers that already exist in the system. INV_REF_NO This field will be aut assigned based n the Next Invice Ref N frm the Payable Prperties Screen. This number needs t be UNIQUE fr each entry and if a duplicate number exists, and errr message will be displayed. TRANS_DATE This field will be set t the INV_DATE field during the imprt. Errr Messages: Errr 7057: The recrd update failed. The key value prduced frm this recrd was nt unique, and an index fr the current table has the UNIQUE prperty. The key value supplied fr APPJBAT:PRIMARY is nt unique. Press Cancel t Cancel entire batch. Press Cancel t abrt the imprt and cancel ALL recrds OR click OK t ignre the recrd that is causing the duplicate errr and cntinue imprting the remaining recrds. This errr is caused by a duplicate INV_REF_NO number being assigned t the imprted entries. Check the payable invice batch t make sure the batch is empty befre ding the imprt. Als check the AP Prperties t make sure a valid entry exists fr the Next Invice Ref N field. Equipment Jurnal Entries Special Field Handling:
TRANSTYPE The field must be a valid transactin type. Currently 40 = Depreciatin.