Computer Applications Information Processing 1

Computer Applications Information Processing 1 Lesson 8: Organize and Arrange Content Microsoft Word 2016 IN THIS CHAPTER, YOU WILL LEARN HOW TO Reorganize document outlines. Arrange objects on the page. Use tables to control page layout. TASK1-5 POINTS You need the OfficeProcedures document located in the Information Processing on the class web page to complete this exercise. Open the document, and then follow the steps. 1. On the VIEW tab, in the Views group, click Outline to display the document in Outline view, with the Outlining tab at the left end of the ribbon. 2. In the BACKSTAGE view, click the Options page tab to open the Word Options dialog box. 3. In the Word Options dialog box, click the ADVANCED page tab. Scroll to the Display area (about halfway down the page), and change the Style area pane width in Draft and Outline views setting to 1. Then click OK to return to the document. 4. On the Outlining tab, in the Outline Tools group, point to each of the unlabeled buttons to familiarize yourself with its name and purpose. 5. In the Outline Tools group, click the Show Level arrow, and then in the list, click Level 1 to collapse the document to display only first-level headings. The plus sign to the left of each heading indicates that the heading has subheadings. 6. In the document, click anywhere in the Accounting heading. 7. In the Outline Tools group, click the Expand button to expand only the Accounting section to display its level 2 subheadings. 8. In the Outline Tools group, click the Demote button to change the Accounting heading to a level 2 heading. Notice that it is now at the same level as its former subheadings. The minus sign to the left of the Accounting heading indicates that it has no subheadings. 1

Computer Applications Information Processing 2 9. On the Quick Access Toolbar, click the Undo button to return the Accounting heading to level 1. 10. In the Outline Tools group, click the Collapse button to display only level 1 headings. 11. Click the Demote button to revert the Accounting heading to level 2. Then click the Expand button to expand the Accounting section. Because its subheadings were hidden when you demoted the heading, the subheadings have also been demoted, to level 3, to maintain the hierarchy within the section. 12. Click the Collapse button to hide the subheadings of the Accounting section, and then in the Outline Tools group, click the Promote button to change Accounting back to a level 1 heading. 13. Press CTRL+HOME to move to the beginning of the document. In the Outline Tools group, in the Show Level list, click Level 2 to display all level 1 and level 2 headings in the document. 14. Click the plus sign to the left of the Shipping heading to select all the content in that section, and then in the Outline Tools group, click the Move Up button four times to move the Shipping heading and its subheadings above the Accounting heading. Clicking the plus sign adjacent to a heading selects all the headings and text in that section. 15. Press CTRL+HOME to release the selection, and then in the Outline Tools group, in the Show Level list, click All Levels. You can now scroll through the document to review the effects of the reorganization. 16. In the Close group, click the Close Outline View button to display the reorganized document in Print Layout view. Now we ll look at ways of reorganizing a document within the Navigation pane. 2

Computer Applications Information Processing 3 17. On the VIEW tab, in the Show group, select the Navigation Pane check box. 18. In the Navigation pane, drag the Accounting heading up and drop it immediately above the Shipping heading (a bold line indicates the drop location) to move the Accounting section back to its original location. 19. In the Navigation pane, right-click any heading to display a menu of actions you can perform directly in the Navigation pane. 20. Type STUDENT NAME in the footer. 21. Print the OfficeProcedures document and staple to the Lesson 8 Organizer 22. Close the document, saving your changes. 3

Computer Applications Information Processing 4 TASK2-5 POINTS You need the BambooInfo document located on the class web page to complete this exercise. Open the document in Print Layout view, and then follow the steps. 23. Click the first picture on the page to select it, and then click the Layout Options button that appears. From the Layout Options menu, you can quickly format the position of an object without accessing the ribbon. 24. In the With Text Wrapping area of the Layout Options menu, click the second icon (Tight). Notice that the options at the bottom of the menu become available and the Move with text option is selected. 25. At the bottom of the Layout Options menu, click the See more link to display the Position page of the Layout dialog box. The settings here are linked to the text wrapping option you chose.. 26. In the Layout dialog box, click the Text Wrapping tab. 4

Computer Applications Information Processing 5 More exact positioning can be done by configuring the settings on this page. 27. In the Distance from text area, set both Left and Right to 0.3. Then click OK. The text wraps to the right of the picture, with the specified amount of white space between the picture and the text. 28. Click anywhere in the first line of text, press the HOME key, and then press ENTER to insert a blank paragraph below the document title. The picture moves down with the paragraph to which it is attached. 29. On the Quick Access Toolbar, click the Undo button to remove the blank paragraph. 30. Click the picture to select it. Then on the FORMAT TOOL tab, in the Arrange group, click the Position button to display the Position gallery. 5

Computer Applications Information Processing 6 31. In the Position gallery, point to each thumbnail in turn to display a live preview of its effects on the position of the picture. Then in the With Text Wrapping category, click the first thumbnail in the first row (Position in Top Left with Square Text Wrapping) to move the picture to the upper-left corner of the document. The Position gallery offers several preconfigured text wrapping options. The picture is now aligned with the top and left page margins. 32. In the document title, click to position the cursor to the left of Beautiful, and then press ENTER to insert a blank paragraph above the title. 33. Click the picture, and then click the Layout Options button that appears. 34. At the bottom of the Layout Options menu, click the See more link to display the Position page of the Layout dialog box. 6

Computer Applications Information Processing 7 The picture is now anchored to the margins. 35. Click Cancel to close the dialog box without making any changes. Now we ll format the second picture. The Align menu provides 36. Click the second bamboo picture, display easy access to all the the Position gallery, and in the With Text alignment options. Wrapping category, click the third thumbnail in the first row (Position in Top Right with Square Text Wrapping) to send the picture to the upper-right corner of the page. 37. On the FORMAT TOOL tab, in the Arrange group, click the Align Objects button to display the Align menu. 38. On the Align menu, click Grid Settings to open the Grid and Guides dialog box. 39. In the Grid settings area, set both Horizontal spacing and Vertical spacing to 0.25. In the Show grid area, select the Display gridlines on screen check box. Then click OK to fill the text column with a grid of quarter-inch squares. 40. Drag the selected picture down and to the left until it sits three squares from the top margin and three squares from the left margin, overlapping the first picture. 41. Click the third picture in the document, click the Layout Options button that appears, and click the first thumbnail in the With Text Wrapping category (Square). Drag the picture up and to the right until it sits six squares from the top margin and six squares from the left margin, overlapping the second picture. The text wraps on both sides of the picture, which makes it quite difficult to read (even if the grid weren t there). 7

Computer Applications Information Processing 8 You can specify the location and functionality of the onscreen alignment guides and grid. Using the predefined alignment options doesn t always produce the results you want. 42. With the third picture selected, press and hold the CTRL key, and then click the first and second pictures to select them also. 43. On the FORMAT TOOL tab, in the Arrange group, click Wrap Text, and then click More Layout Options to display the Text Wrapping page of the Layout dialog box. 44. In the Wrapping style area, click Tight. In the Wrap Text area, click Right only. In the Distance from text area, set both Left and Right to 0.3. Then click OK to rewrap the text to the right of and below the group of pictures. You can apply alignment options to multiple objects at the same time. 8

Computer Applications Information Processing 9 45. Click away from the pictures and then click only the second picture. In the Arrange group, click Bring Forward to position the selected picture on top of the others. 46. In the Arrange group, click the Align Objects button, and click View Gridlines to turn them off. Then click away from the picture to display the results. The final result is artistic and elegant. Now we ll experiment with the Selection pane. 47. Click the third picture to activate the FORMAT TOOL tab. In the Arrange group, click the Selection Pane button to open the Selection pane, which identifies the three objects on this page. The eye icon to the right of each picture indicates that it is currently visible on the page. You can manage objects from the Selection pane. 48. At the top of the Selection pane, click the Hide All button to hide the pictures in the document. The eye icons change to small horizontal lines to indicate that the pictures are hidden. 49. Click the bar icons adjacent to Picture 1 and Picture 2 to redisplay only those pictures. 9

Computer Applications Information Processing 10 Hiding a picture reformats the document content as though the picture doesn t exist. 50. Close the Selection pane. 51. Type STUDENT NAME in the footer. 52. Print the BambooInfo document and staple to the Lesson 8 Organizer 53. Close the document, saving your changes. TASK3-5 POINTS You need the Loan workbook, the DeliveryTruckPurchase document, and the LoanComparisons document located on the class web page to complete this exercise. Open the Loan workbook in Excel, and open the DeliveryTruckPurchase document in Word. Then open the LoanComparisons document, and follow the steps. 54. Press CTRL+END to position the cursor at the end of the document. 55. On the INSERT tab, in the Tables group, click the Table button. In the Insert Table gallery, click the second box in the first row (2x1 Table) to insert a two-column pagewidth table in the document. You can arrange content side by side within this basic table structure. 56. On the VIEW tab, in the Window group, click the Switch Windows button, and then click DeliveryTruckPurchase. 57. Scroll to the bottom of the page, and click anywhere in the Payment Schedule table. On the LAYOUT TOOL tab, in the Table group, click Select, and then click Select Table. 58. On the HOME tab, in the Clipboard group, click the Copy button to copy the selected table to the Microsoft Office Clipboard. 59. Switch to the LoanComparisons document, right-click the left table cell, and then below Paste Options, click the Nest Table button to insert the table you copied into the cell and adjust the height of the container table to fit the nested table. 60. On the Windows Taskbar, click the Microsoft Excel button and then, if necessary, click the Loan workbook. On Sheet 1 of the Loan workbook, select cells A1:B8, and then copy the selected cells to the Clipboard. 10

Computer Applications Information Processing 11 61. Switch back to the LoanComparisons document, click the right table cell, and then on the Home tab, in the Clipboard group, click the Paste button to insert the worksheet data as a nested table in the cell. Nested tables inserted from a Word document and an Excel worksheet. 62. Point to the container table, and then click the table selector that appears just outside of its upper-left corner to select the table. (Be sure you select the container table and not the nested table.) 63. On the DESIGN TOOL tab, in the Borders group, click the Borders arrow, and then click No Border to remove the borders from the container cells. 64. Click anywhere in the left table, click the table selector that appears, and then press CTRL+SPACEBAR to clear the formatting brought over from the original table source. 65. On the DESIGN TOOL tab, in the Table Style Options group, ensure that the Header Row and Total Row check boxes are selected, and clear the other check boxes. 66. In the Table Styles gallery, click the thumbnail of the table style you want to apply to the nested table. (We used Grid Table 5 Dark Accent 1.) 67. Repeat steps 64 to 66 to format the right table, perhaps using a similar table style with a different color. (We used Grid Table 5 Dark Accent 6.) Then click away from the tables to display the results. Although invisible, the container table provides the structure to display these two tables. 68. Type STUDENT NAME in the footer. 69. Save your changes. 70. Print the LoanComparisons document and staple to the Lesson 8 Organizer 71. Close the documents. 11