Finney Learning Systems i Table of Contents Welcome........................... vii Copying the Student Files................ viii Setting up Excel to Work with This Course...... viii Lesson 1 Getting Started with Excel Using Excel.......................... 2 Starting Excel...................... 2 Moving the Pointer................... 3 The Task Pane...................... 3 The Application and Document Windows..... 4 The Menu Bar...................... 7 Other Window Elements................ 8 The Workbook........................ 9 The Worksheet..................... 9 Indicating a Different Active Cell........... 9 Moving Around a Workbook............ 10 The Status Bar..................... 12 Exiting Excel......................... 12 Lesson 2 Creating a Workbook Creating a Workbook.................... 16 Canceling an Entry.................. 17 Changing the Contents of a Cell.......... 18 Typing a Formula................... 18 Erasing the Contents of a Cell............ 20 Editing Information..................... 21 Inserting........................ 22 Overwriting...................... 22 Replacing Text by Highlighting........... 23
ii Microsoft Excel 2003 - Beginning and Beyond Deleting......................... 24 Text, Values, and Formulas................ 24 Aligning Text and Values.............. 25 Typing Text that Contains Numbers........ 26 Entering Formulas................... 27 Lesson 3 Making Calculations Using Operators to Make Calculations.......... 30 Using Addition.................... 30 Saving a Document.................. 31 Using Subtraction................... 33 Using Multiplication................. 34 Using Division..................... 35 File Menu Practice..................... 36 Viewing a List of Open Workbooks......... 36 Closing Workbooks.................. 36 Opening Workbooks................. 37 Switching Between Workbooks........... 38 Lesson 4 Changing Column Widths Changing Column Widths................. 40 Changing Individual Columns........... 40 Changing the Widths of Several Columns..... 42 Changing the Widths of All Columns....... 44 When Text is Too Long................ 46 When a Value is Too Long.............. 48 Creating a Profit and Loss Statement........... 49 Lesson 5 Working with Ranges Selecting Ranges...................... 54 Using the SHIFT/Click Method........... 56 Selecting Nonadjacent Ranges............ 56 Erasing Ranges....................... 57
Finney Learning Systems iii Formatting Ranges..................... 60 Aligning Cells in a Range.............. 61 Centering Across Several Cells........... 62 Applying Character Formats............. 63 Formatting Empty Cells............... 64 ENTER Key Behavior in a Range.......... 64 Lesson 6 Changing the Appearance of Values Formatting Values..................... 68 The General Format.................. 70 The Number Format................. 71 The Currency Format................. 74 Custom Formats.................... 75 Formatting Empty Cells............... 77 Clearing Formats................... 80 The Number Format Buttons............ 81 Automatic Cell Formatting.............. 82 Exercise: Applying Value Formats............ 82 Lesson 7 Creating Formulas by Pointing and Copying Pointing to Create Formulas................ 86 Copying Formulas..................... 88 The Fill Handle....................... 92 Lesson 8 Using Functions to Create Formulas The SUM Function..................... 94 The AutoSum Button................. 96 The COUNT, AVERAGE, MAX, and MIN Functions. 98 The COUNT Function................ 98 The AVERAGE Function............... 99 The MAX Function.................. 99 The MIN Function.................. 100 AutoCalculate.................... 100
iv Microsoft Excel 2003 - Beginning and Beyond Order of Operations.................... 102 Exercise: Creating a Workbook Using Functions... 103 Creating the Formulas for the Total Rows.... 104 Creating the Net Income Formulas........ 104 Creating the Column Formulas.......... 105 Lesson 9 Modifying a Workbook Inserting Rows and Columns.............. 108 Inserting Rows.................... 108 Smart Tags...................... 110 A Word of Caution.................. 110 Inserting Columns.................. 112 Deleting Rows and Columns............... 113 Inserting and Deleting Cells............... 115 Shortcut Menus.................... 116 Lesson 10 Cutting, Copying, and Pasting Copying, Cutting, and Pasting.............. 120 Copying........................ 120 The Insert Paste Command............. 122 Cutting........................ 124 Collecting and Pasting Multiple Items...... 127 Drag and Drop Editing............... 129 The Undo and Redo Commands.......... 131 Lesson 11 Making Cosmetic Changes Changing the Row Height................ 136 Aligning Text........................ 137 Vertical Alignment and Orientation........... 139 The Font Tab........................ 142
Finney Learning Systems v Lesson 12 Drawing Borders Drawing Borders...................... 144 Removing Borders.................. 147 Shading Ranges...................... 148 Exercise: Creating a Balance Sheet............ 149 Lesson 13 Printing a Workbook Printing a Workbook................... 154 Printing Part of a Workbook............ 158 Removing the Print area.............. 161 Navigating in Print Preview............ 161 Setting Page Breaks.................... 163 Changing Print Options.................. 164 Headers and Footers................... 168 Creating a Custom Header............. 170 Lesson 14 Navigating Through a Workbook Moving Around a Workbook.............. 176 CTRL/HOME.................... 176 The Go To Command................ 176 The PAGE DOWN and PAGE UP Keys...... 177 The END and CTRL Keys.............. 177 Moving Around in a Multi-Sheet Workbook... 179 Using Panes........................ 180 Freezing Panes.................... 184 Print Titles......................... 186 Multiple Windows of a Workbook........... 188 Lesson 15 Advanced Cell Properties Absolute Cell References................. 192 The ABS key (F4)................... 194 Percentages......................... 196
vi Microsoft Excel 2003 - Beginning and Beyond Calculating a Sales Tax............... 198 Exercise: Calculating Percentages............ 201 Exercise: Calculating Commissions........... 202 Lesson 16 Creating Charts Creating a Chart...................... 206 Creating a Column Chart.............. 206 Adding Data to the Chart.............. 209 Changing Data.................... 209 Printing a Chart................... 210 Chart Types......................... 211 Column Charts.................... 213 Bar Charts....................... 216 Line Charts...................... 217 Pie Charts....................... 219 Area Charts...................... 221 Doughnut Charts................... 223 XY (Scatter) Charts.................. 223 Other Subtypes.................... 226 Custom Types.................... 226 The Chart Toolbar.................. 227 Exercise: Creating a Chart................ 228 Lesson 17 Review Exercise Creating a Family Budget................. 230 Index