NEW JERSEY DEPARTMENT OF AGRICULTURE

NEW JERSEY DEPARTMENT OF AGRICULTURE Division of Food and Nutrition School Nutrition Programs SCHOOL NUTRITION ELECTRONIC APPLICATION AND REIMBURSEMENT SYSTEM (SNEARS) USER MANUAL

If you are having problems accessing the website, we ask you to review the FAQs (Frequently Asked Questions) of this manual and specifically identify the problem before calling. Please call the appropriate numbers for any questions that you may have, or assistance that you may require: IT Help Desk/Technical Issues (609) 341-3817 Schedule A/Program Issues (609) 984-0692 Fiscal Issues (609) 984-1439 Mailing Address: New Jersey Department of Agriculture Division of Food and Nutrition School Nutrition Programs P.O. Box 334 Trenton, NJ 08625-0334 Office Location: For use with overnight/federal Express deliveries: New Jersey Department of Agriculture Division of Food and Nutrition School Nutrition Programs 22 South Clinton Avenue Building 4, 3rd Floor Trenton, NJ 08609-1212 Telephone: (609) 984-0692 Fax: (609) 984-0878 Department of Agriculture Website: www.nj.gov/agriculture Website for Forms: www.nj.gov/agriculture/applic/forms/#5 Page 2

Table of Contents Terms and Acronyms...4 Introduction...5 Accessing the Child Nutrition Programs...9 Program Management...15 Application Packet Status Summary...16 Letter to Parent...17 Pricing...18 Non pricing...22 Schedue A Data Summary...24 LEA Info...25 Certifier and Alternate Certifier...26 Submitter and Alternate Submitter...27 Food Service Director and Administrator Responsible for Program...28 Other User...29 Schedule A Program Participation Details...30 Schedule A Site Details...31 Schedule A Data Summary...34 Agreement and Policy...35 Agreement and Policy Certification...36 Certification for Local Wellness/Nutrition Policy...38 Certification for Public Announcement...40 System for Award Management Registration...41 List of Documents to be Mailed by the LEA...42 Current Application Packet...43 How to Make a Schedule A Revision...44 LEA information or Users...45 Site Detail...46 Program Participation Details...48 Site Detail Revisions...49 History...51 Reports...52 Resources...55 SNEARS Frequently Asked questions...56 Page 3

Terms and Acronyms ASSP-After School Snack Program Reg-Regular rate of reimbursement AE-Area Eligible CEP-Community Eligibility Provision FSMC-Food Service Management Company LTP-Letter to Parent NSLP-National School Lunch Program PMO-Paid Milk Only RCCI-Residential Child Care Institution SBP-School Breakfast Program Reg- Regular rate of reimbursement SN Severe Need (Higher rate of reimbursement) SFA-School Food Authority SMP-Special Milk Program- Milk is served at the free and paid rate of reimbursement SNEARS-School Nutrition Electronic Application and Reimbursement System SNP-School Nutrition Programs SSMP-Split Session Milk Program- Milk is served to students in Kindergarten, Pre- Kindergarten and Pre-School that have half school day and do not have access to any other meal program SSO-Seamless Summer Option Page 4

INTRODUCTION Welcome to the School Nutrition Electronic Application Reimbursement System (SNEARS). The first phase of this application is the Letter to Parent and the Application. The second phase will require the completion of the annual agreement packet documents such as the Agreement, the Policy, the Schedule A, and other required documents. Both phases can be completed by connecting to the Food and Nutrition Electronic Services link, which includes the monthly reimbursement claims submission process in addition to other features. This User Manual is designed to help you navigate through our web application and successfully complete the documents required. Each step is illustrated with a picture of the screen that will appear on your computer monitor, along with explanations and directions to complete each step. Please take note of the following tips: Denotes an action, i.e., click on, press enter, enter data. An area that is shaded signifies an area in which you cannot enter data, therefore, the specific entry does not apply to you. Tool tips are activated by placing your cursor over a particular item and are provided to clarify an individual entry. Certifiers and Alternate Certifiers have complete access to the site. If the data entered is incorrect, the certifier can correct the data. DO NOT exit any data entry screen without clicking on either the Submit or Logout button. If you X out, (X in the upper right of the screen) you close the browser. If you do not log out first, then the data you entered will not be saved, and you may lose the Food and Nutrition Electronic Services link, which is your access to the SNEARS application. If your computer screen does not match the picture on the respective page in this manual, or you re not able to proceed to the next step in the process, please don t panic, School Nutrition Program staff are here to help you. Call our IT help desk at (609) 341-3817 for assistance. Page 5

Screen 1 Address Bar Open the Browser to access the internet on your PC and type www.nj.gov in the address bar as shown in Screen 1. Press the Enter Key. This will take you to the State of New Jersey home page as shown below. Screen 2 State of New Jersey Home Page The State of New Jersey home page is your starting point to conduct official state business over the internet. Click on the Login button in the upper left hand side of the screen in order to go into the SNEARS application through the Food and Nutrition Electronic Services link. You must be a registered user on mynewjersey in order to be able to log Page 6

into the Food and Nutrition Electronic Services link. The mynewjersey web page is a secure site, therefore only supported browsers and operating systems can be used to access the mynewjersey page. As of November 21, 2016, the current supported list includes: NEW USERS STEP 1- Click on Sign Up to Become a Member and register on mynewjersey with your User Name and Password. If you are already registered on mynewjersey, log on using your Log on ID and Password, and proceed to Step 2 below. STEP 2 Follow the instructions in the Authorization Code email. The authorization code email will be sent to you once your CERTIFIED application or revised Schedule A has been approved and you have been identified as a as the Submitter, Certifier, or Alternate, School Administrator, Food Service Director, and/or Other User in the Schedule A. Do not allow another User to enter the authorization code sent to you your access will be terminated immediately. The authorization code provides you access to the Food and Nutrition Electronic Services link based on your assigned role(s). EXISTING USERS Enter your current mynewjersey Log on ID in the User ID box Enter your Password in Password box Click the Log On button. Click on Enter Authorization Code (top right) and follow the instructions in the Authorization Code email. Once you have entered the authorization code, your mynewjersey page will now have the Food and Nutrition Page 7

Electronic Services link, located on the left side of the page. Please discard the letter. Entering the authorization code is a onetime process. EXISTING USERS Enter your current mynewjersey Log on ID in the User ID box Enter your Password in Password box Click the Log on button. Click on Enter Authorization Code (top right) and follow the instructions in the Authorization Code email. Once you have entered the authorization code, your mynewjersey page will now have the Food and Nutrition Electronic Services link, located on the left side of the page. Please discard the letter. Entering the authorization code is a onetime process. Page 8

ACCESSING THE CHILD NUTRITION PROGRAMS Screen 3 - School Nutrition Programs Once you have successfully logged on, screen 3 will appear. Personalized Welcome in the upper left hand corner of the page. Logout is located on the right hand side of the page. Click on the Food and Nutrition Electronic Services link located on the left side under Agriculture. Back out or log out before you X-out to maintain your access to the links under the Agriculture section. If you lose the apple icon, first click Content on the top right and make sure the box next to Agriculture is checked. If Agriculture is missing, call the Help Desk for assistance. Page 9

SELECT CHILD NUTRITION PROGRAMS Screen 4-Select Child Nutrition Programs Click on the Child Nutrition Programs link. Page 10

MESSAGES AND MEMOS Screen 5 Messages and Memos This page lists urgent announcements as well as other important information the latest news about program requirements, reimbursement rates, and trainings. This is the only way that the Division of Food and Nutrition provides information. This page should be read regularly not just when you go to make a change or do your reimbursement voucher. Page 11

MENU Screen 6 Menu Select the School Nutrition Electronic Application System link to access the electronic application packet. Page 12

SELECT AGREEMENT NUMBER Screen 7 Select Agreement Number If you have the authority to submit/certify data for one or more LEA, the agreement numbers will appear in the drop-down box above. Please select the agreement number for which you wish to enter data. Click the Proceed button Page 13

SNEARS WELCOME HOME PAGE Screen 8 SNEARS Home Page To logout from the SNEARS application, click on the Logout link in the heading bar on the right side. If you have access to more than one agreement number you can click on the Select Agreement No. link in the upper right side, to view other agreement numbers. Underneath the Logout link you can find other links such as the Contact Us link, which allows you to e-mail questions and concerns to our office. These emails go directly to the SNEARS Help Desk email account. Page 14

PROGRAM MANAGEMENT Complete/Modify FY 2017 Application Packet Screen 9- Program Management Screen Click on the upper menu bar link called Program Management. This section is for completing or modifying program documents in preparation for approval to participate in the new Fiscal year. Click on the Complete/Modify Fiscal Year 2017 Application Packet link. Page 15

APPLICATION PACKET STATUS SUMMARY Screen 10- Application Packet Status Summary This screen provides two purposes. It contains the links to access each document, and also provides the status of each document: Submitted the document information has been completed Certified the document information has been completed and certified by the certifier or alternate certifier Approved the document has been approved by the School Nutrition Program staff Under Revision the document has been revised, but has not been submitted or certified Initially, only Document 1, Letter to Parent, will be displayed on the grid. Documents 2 through 8 will appear after the Letter to Parent has been certified and approved at least once. Note: Access to the School Food Distribution Agreement, provided in the bottom of this screen, is available after the Letter to Parent has been approved. After all documents are completed by the submitter or alternate, the Submit Application Packet button must be clicked. This will generate an email to notify the certifier that the packet is ready for their review and certification. Page 16

LETTER TO PARENT Screen 11 Letter to Parent Click on Letter to Parent link at the Application Packet Status Summary Screen Using the definitions as a guide, chose the category that describes the LEA in the drop-down box. Click the Continue button to proceed. Page 17

LETTER TO PARENT- DETAILS FORM (PRICING) Screen 12 Letter to Parent Details Form - Pricing If you selected the Pricing Category, the screen will look like the one above. Complete all required fields. The asterisk indicates that the field is required. Phone numbers must be 10 consecutive digits (no spaces, hyphens, or parentheses). Select the grade levels of all the schools that participate in any of the Nutrition programs. Page 18

LETTER TO PARENT - PRICING TABLE Screen 13 Pricing Table Pricing tables will appear in the bottom of your screen for each school grade level selected. For each school grade level selected: 1. Select the Meal type by clicking the check box to the left of the program name for each grade level. 2. Enter the meal prices in the appropriate columns to the right of each selected meal type. Do not type in a dollar sign in the pricing table. If variable price lunches are offered in the middle or high school(s), indicate the price in the designated column or type N/A. Student prices cannot exceed the maximum prices established by the Department of Agriculture. The maximum price schedule can be viewed by clicking on the Resources tab in SNEARS. 3. Once the price grid has been completed for all school types and meal programs, click the Submit/Certify button. Page 19

4. In addition, the certifier must review and check the two additional boxes verifying that the Letter to Parent is correct and that the document will be made available to the households within the district. Page 20

LETTER TO PARENT CONFIRMATION MESSAGE Screen 14 Confirmation Message (Pricing Letter to Parent) When you reach this screen, the Letter to Parent was successfully completed. NOTE: The Certifier must certify the Letter to Parent information in order for it to be officially submitted to the Division of Food and Nutrition for approval. Page 21

LETTER TO PARENT DETAILS FORM (NON PRICING) Screen 15 Letter to Parent- Details Form (Non Pricing) If you selected the Non Pricing Category from the drop down box, the screen will look like the one above. Complete all required fields: Local Educational Agency (LEA name), Hearing Officer name, Hearing Officer address, Hearing Officer phone number, contact phone number (note: phone numbers must be 10 consecutive digits with no spaces, hyphens, or parentheses), name of the person signing the Letter to Parent, and title of the person signing the Letter to Parent. Answer questions regarding Free and Reduced eligibility software and applications in your district. Select the programs that are offered in your district. Enter text explaining how costs of meals are covered. The certifier must check each of the two boxes certifying that the Letter to Parent (LTP)/Frequently Asked Questions (FAQs) packet is correct and that these exact documents will be distributed to the households within the district. Page 22

Click the Certify button. A confirmation message, as shown below, will be displayed after certifying the Letter to Parent. Screen 16 Confirmation Message (Non-pricing Letter to Parent) When you reach this screen, the Letter to Parent was successfully completed. NOTE: The Certifier must certify the Letter to Parent information in order for it to be officially submitted to the Division of Food and Nutrition for approval. Page 23

SCHEDULE A DATA SUMMARY Screen 17 Schedule A- Data Summary Click on Schedule A link at the Application Packet Status Summary Screen (Screen 10 - Page 16). The Schedule A Data Summary screen lists all the screens within the Schedule A. Required information within each screen of the Schedule A will be highlighted with a red asterisk on the left side of the screen. Click on the LEA Information link to begin completing the Schedule A document. Page 24

SCHEDULE A LEA INFORMATION Screen 18 Schedule A LEA Information Some of the spaces on the Schedule A- LEA Information will be pre-populated. Complete the blank spaces or edit the LEA s information if applicable. The DUNS # is required in this section. Click on the Help link for more information on how to obtain a DUNS Number. You can navigate through the sections within the Schedule A by clicking on the section s name listed on the green side bar to the left of the screen. Click the Certify button. Page 25

SCHEDULE A CERTIFIER & ALTERNATE CERTIFIER Screen 19 Schedule A Certifier & Alternate Certifier Some of the information on the Schedule A for the Certifier and Alternate Certifier will be pre-populated. Complete the blank fields or edit existing information, if applicable. Red asterisks indicate information requested in that field is required. Check the box to certify the named certifier and alternate certifier have legal authority to sign contracts for the LEA. Click the Certify button. Page 26

SCHEDULE A SUBMITTER & ALTERNATE SUBMITTER Screen 20 Schedule A- Submitter & Alternate Submitter Some of the information on the Schedule A for the Submitter and Alternate Submitter will be pre-populated. Complete the blank fields or edit existing information, if applicable. Red asterisks indicate information requested in that field is required. Click the Certify button. Page 27

SCHEDULE A FOOD SERVICE DIRECTOR AND ADMINISTRATOR RESPONSIBLE FOR PROGRAM Screen 21 Schedule A- Food Service Director & School Administrator Responsible for Program Some of the information on the Schedule A for the Food Service Director and Administrator responsible for program be pre-populated. Complete the blank fields or edit existing information, if applicable. Red asterisks indicate information requested in that field is required. Click the Certify button. Page 28

SCHEDULE A OTHER USER Screen 22 Schedule A- Other SNEARS User The Other SNEARS User will be having an associate role. This person has the ability to perform direct certification and/or verification and view the rest of the information. This is an optional role. If you do not want to designate an Other SNEARS User, leave the screen blank and click the Certify button. Page 29

SCHEDULE A Program Participation Details Screen 23 Schedule A- Program Participation Details Click on Site Details. Some of the information on the Schedule A Program Participation information will be pre-populated. Edit information for each individual school by clicking on the site/school s name. Details on entering information for each site are on the following page. Gray areas indicate sites that are currently inactive. There is no need to click on any of these sites unless they need to be changed back to active status. When all information for each school has been completed, check the box indicating I have reviewed and approve each site s revisions. Click the Certify button. Page 30

SCHEDULE A Site Details Screen 24 Schedule A- School Site Details As you click on each school to view site details, the screen will look like the one above. Some of the information on the screen will be pre-populated. Enter or edit each required field of data for the selected school/site for the Site Name & Other Details section. In the Operation Period section, click on the check box next to each of the months that the school district will be in operation. The next portion of the screen can be seen on the next page. Page 31

SCHEDULE A Site Details Screen 25 Schedule A- Site Details Enter or edit each required field of data for the selected school/site under Program Participation Details. To view the definitions for the programs in this section, see acronyms list on page 4. The Provisions section will be pre-populated, if applicable. Enter first and last Serving Times for NSLP and Breakfast and the start time for ASSP if applicable. Use the drop down boxes in the Collection and Accountability Methods section to select the methods that pertain to your school/site. The next portion of the screen can be seen on the next page. Page 32

SCHEDULE A Site Details Screen 26 Schedule A- Site Details Click on each required field of data for the selected school/site in the NSLP Serving Areas and Offer vs. Serve section. Click on the required field of data under the Service Method For Breakfast. Enter the required field of data under Price Charged per Meal/Snack/Milk. Click the Certify button. Page 33

SCHEDULE A Data Summary Screen 27 Schedule A- Data Summary Once you have completed each of the sub-sections within the Schedule A, the above screen with all the sub-sections completed will appear with a check box. All the check boxes next to the links listed on the screen must be checked before you will be able to complete the process. If they are not checked, you will need to go back into those screens and submit the required information. Answer all questions and click on the corresponding link if applicable Click the Certify Schedule A Summary button. Page 34

AGREEMENT AND POLICY Screen 28 Agreement and Policy Read the School Nutrition Programs Local Education Agency Agreement and Policy. The Certifier must read and click on the I Agree button. Click the Back to Application Checklist button. Page 35

AGREEMENT AND POLICY CERTIFICATION Screen 29 Agreement and Policy Certification Click on Agreement and Policy Certification link at the Application Packet Status Summary Screen (screen 10 Page 16). This screen will be pre-filled from the information reported on the Schedule A. Review the Agreement and Policy Certification pre-filled information for accuracy. Fill in the Determining Official(s) names (at least one name is required). The Determining Official cannot be the same as the Hearing Official. The bottom portion of the screen can be seen on the next page. Page 36

Screen 30 Agreement and Policy Certification Verify that the Hearing Official Name and Title are correct. Ensure it is not the same as the Determining Official. Click on the Certify button to proceed. Page 37

CERTIFICATION FOR LOCAL WELLNESS/NUTRITION POLICY Screen 31 Certification for Local Wellness/Nutrition Policy Click on Certification for Local Wellness/Nutrition Policy link at the Application Packet Status Summary Screen (screen 10 Page 16). Click on the check box indicating that the district certifies that it has implemented and evaluates the wellness policy and has established a nutrition policy consistent with the requirements of the HHFKA of 2010. Fill in the name, title, phone number, and e-mail of the School District Wellness Committee Coordinator. Page 38

Fill in the name, title, phone number, and e-mail of the person responsible for implementing and evaluating the Policy. Click the Certify button. Page 39

CERTIFICATION FOR PUBLIC ANNOUNCEMENT Screen 32 Certification for Public Announcement Click on Certification for Public Announcement link at the Application Packet Status Summary Screen (screen 10 Page 16). Check the first check box if your public announcement is included in the county or diocese s public announcement. Check the second check box and complete the two fields (Newspaper Name and Date of Request), if you DID NOT participate in the county or diocese s public announcement. Click the Certify button. Page 40

SYSTEM FOR AWARD MANAGEMENT REGISTRATION Screen 33 System for Award Management Registration (Formerly CCR) Click on System for Award Management Registration (Formerly CCR) link at the Application Packet Status Summary Screen (screen 10 Page 16). Click the box confirming the registration and type in the expiration date in the format requested (MM/DD/YYYY). Click the website link if you have any questions about SAM. Click the Certify button. Page 41

LIST OF DOCUMENTS TO BE MAILED BY THE LEA Screen 34 List of Documents to be Mailed by the LEA Click on List of Documents to be Mailed by the LEA link at the Application Packet Status Summary Screen (screen 10 Page 16). Review and mail the documents listed to the address shown in the bottom of this screen. Click on the check box agreeing you are aware that approval will be granted by our office pending the receipt of the listed documents Click the Certify button. Page 42

CURRENT APPLICATION PACKET Screen 35 Current Application Packet Prior to October 1 st, the previous FY Application Packet will be accessed under Current Application Packet. This packet should only be accessed to make changes needed up to September 30th. As of October 1 st and once you have made any entries for the next FY Application Packet, you will access the current FY Application Packet screen by clicking on the Current Application Packet heading in the upper menu bar. As of October 1 st, the previous FY Application packet will go under History, and will be read-only. Page 43

HOW TO MAKE A SCHEDULE A REVISION Screen 36- How to Make a Schedule A Revision To initiate a Schedule A revision you must click on Current Application Packet in the upper menu bar to view the Application Packet Status Summary, as shown above. Click on the Schedule A link. It will take you to the Schedule A Data Summary screen (shown on the next page). Select the section in which a revision is to be made. Note: Any revision on the Schedule A will prompt a change in the Document Status of the screen shown above from Approved to Under Revision. The certifier MUST review and CERTIFY all revisions. Only after a revision is certified, it will be reviewed by School Nutrition staff to grant the Approved status. Page 44

SCHEDULE A REVISIONS-LEA INFORMATION or USERS Screen 37- Schedule A Revision LEA Information or Users Revisions in LEA information or any of the SNEARS user s information will become effective once the School Nutrition staff approves the revision. Click on the appropriate link to make a revision. Once the revision is done go to the bottom of the screen and click on the Submit button. Return to the Application Packet Checklist and click on the Submit Application Packet button. The certifier must certify the revision(s) by clicking on the Certify button in the bottom the screen in which the revision was made. Then, the certifier clicks on the Certify Application Packet button. This action will generate an email for a staff at the Division of Food & Nutrition to approve the revision. Page 45

SCHEDULE A-SITE DETAIL REVISIONS Screen 38- Schedule A Site Detail Revisions Site Details revisions are slightly different than LEA information and users revisions. Site Details revisions are saved in the system and there are certain specifics to follow: Select the last link Site Details to make revisions for any school site. Site Details can be found below the Other User link. Page 46

SCHEDULE A-SITE DETAIL REVISIONS Screen 39 - Site Detail Revision If you wish to make revisions to your Schedule A, an effective start date must be selected from which you want the revision to take effect. Select the month when you would want the Schedule A change to take effect and click Proceed. You can only select one month prior or after the current month. All revisions to Schedule A sites will be saved on this page. Revisions already approved by the School Nutrition staff can be viewed by clicking on View under the Details column. Before the revision has been certified or approved by School Nutrition staff, the status under Current Application Packet Details column will be Edit. After certified and approved the Details status of that revision will be View. Page 47

SCHEDULE A-SITE DETAIL REVISIONS PROGRAM PARTICIPATION DETAILS Screen 40- Program Participation Details Click on the schools located on the left column that you want to revise and make revisions. Once revisions are completed, click on the checkbox indicating that all the revisions have been completed. Click on the Certify button. Page 48

SITE DETAIL REVISION -SCHEDULE A DATA SUMMARY Screen 41 Schedule A Data Summary Check the boxes of each of the Schedule A subsections. Click on the Certify Schedule A Summary button. Page 49

SITE DETAIL REVISION - APPLICATION PACKET STATUS SUMMARY Screen 42 Application Packet Status Summary Once the Schedule A document is completed, it should indicate Submitted/Certified status. Scroll to the bottom of the screen and click the Certify Application Packet button. This will finalize the submission of the revision. The certifier must now Certify the revisions in order for the School Nutrition staff to be able to review and approve the changes. Page 50

HISTORY Screen 43 History Click on the upper menu bar called History. This section will allow you to see the district s Application Packet for each prior year starting with Fiscal Year 2008. Select the year you would like to view from the drop down box. Click the Submit button. You will be able to see the application packet documents submitted for the year selected. This is a view-only section. You will be able to print past years application packets, but will not be able to make changes to the documents. Page 51

REPORTS Screen 44 Reports Click on the upper menu bar called Reports. This section provides reports of completed documents that can be printed. Click on the Letter To Parent Packet link to view and print the Letter to Parent, the Free and Reduced Price Meals Household Application, and the Application Instructions (Details on the Letter to Parent Report are on the next page). Click on the Schedule A link to view or print the current Schedule A. Click on the Verification Report link to view or print the Verification Report. Page 52

Screen 45 Reports After clicking on the Letter to Parent Packet link, select the school year. Click the Submit button to view the Letter to Parent, the Free and Reduced Price Meals Household Application, and the Application Instructions. The packet documents can be accessed in either English or Spanish, using the drop down selection box. Page 53

REPORTS- LETTER TO PARENT PACKET Screen 46 Reports- Letter to Parent Packet In this screen you will be able to view the Letter to Parent, the Free and Reduced Price Meals Household Application, and the Application Instructions on PDF format. The Letter to Parent will have two inches in the header section for the district to accommodate the letterhead. Since the document is on PDF format, the district s letterhead has to be fed into the printer. You can print these documents for distribution at your district. Page 54

RESOURCES Screen 47 Resources The Resources section provides a list of hyperlinks to supporting documents for your reference, as you complete the Application Packet. Click on the category of resources desired. This is located on the left side of the screen. Click on the document titles to view and/or print the documents needed. Page 55

SNEARS Frequently Asked Questions and Answers Letter to Parent (LTP) Q. Are we going to have access to the LTP in Spanish? A. Yes. Once all the required fields for the LTP have been filled out and approved by School Nutrition Program (SNP) staff, you will be able to go into Reports, select Letter to Parent, and then select the desired language. Q. How are we going to do the LTP if the Board of Education hasn t determined the lunch prices by July 1 st? A. You can complete the LTP any time after July 1 st as soon as prices are determined. The LTP must be approved before you can complete the other application documents. Q. Who gets notified once the LTP is approved and how? A. The Certifier, Alternate Certifier, Submitter, and Alternate Submitter will get an email notifying them that their LTP and packets have been approved. Q. Can we make changes to the LTP mid-year if our Administrator leaves? A. Yes, the LTP can be revised mid-year but must first be certified and approved by SNP staff before printing. Q. Where can I find the maximum prices? A. The maximum prices can be located under the Resources tab in SNEARS. Q. Where are the instructions to the application? A. Instructions to the application can be found under the Reports tab in SNEARS. Choose Instructions to Apply for Free and Reduced Meals. Q. Can the LTP be uploaded into the district s website? A. Yes. Q. Can the person that signs the LTP be the Hearing Official? A. Yes. Page 56

Q. Can I modify my information on the LTP? A. Yes, but if it has already been approved by SNP staff, you will need to contact the office so it can be unapproved to allow for changes to be made. The new LTP will also have to be approved before it can be printed out. Schedule A Q. Will the information from last year be migrated onto the Schedule A screen? A. No. Information for the new school year will have to be entered for each school/site. Q. Can there be more than one Other user? A. No, not at this time. Certifier, Submitter, or Alternates Q. What happens if the Submitter left the district and we do not have an alternate submitter? A. Please follow instructions beginning on page 44 for guidance on creating a submitter. Q. Can the submitter and certifier be the same person? A. No. Q. What does the certifier have to certify? A. Everything. The certifier has to review all documents and certify them by clicking the I certify button at the bottom of the screen. Q. Who can be the alternate certifier? A. Someone in the district who has the legal authority to sign contracts for the district. Q. Is having an alternate certifier required? A. Yes. Q. Is having an alternate submitter required? A. No, but strongly encouraged. Q. Can the certifier do both the submission and certification of all documents? A. Yes, the certifier can submit and certify. However, the submitter cannot certify. Page 57

Agreement & Policy Certification Q. Can the agreement and policy be printed? A. Yes, they are both available under the Resources tab. Public Announcement Q. Will there be a sample letter for the Public Announcement? A. Yes, a sample Public Announcement and other supporting documents are available under the Resources tab. If you have any questions, please contact our office at 609-984-0692. Page 58