CORPORATE REPORT NO: R160 COUNCIL DATE: SEPTEMBER 29, 2014 REGULAR COUNCIL TO: Mayor & Council DATE: September 23, 2014 FROM: Deputy City Engineer FILE: 5450-30 (Rogers) SUBJECT: License Agreement with Rogers Communications Partnership for Use of Road Allowances RECOMMENDATION The Engineering Department recommends that Council: 1. Receive this report as information; and 2. Authorize the Mayor and the City Clerk to execute a license agreement with Rogers Communications Partnership ( Rogers ) that will act to grant Rogers a non-exclusive right to install, operate and maintain telecommunications infrastructure for a ten (10) year period within the road allowances as illustrated on Appendix I to IV attached to this report. BACKGROUND Rogers has approached the City for permission to install, operate and maintain underground fibre optic cables within the road allowances as illustrated in Appendix I to IV. This infrastructure will allow Rogers to provide better telecommunication services to the low coverage areas in Surrey. Prior to such installations, Rogers must enter into a license agreement with the City for the use of the road allowances. DISCUSSION The City has entered into site-specific license agreements with other telecommunications carriers including A2B, Allstream, AT&T, Bell Canada and Bell Mobility. A new model license agreement has been developed by the Canadian Radio-television and Telecommunications Commission (CRTC). Staff are working with Rogers on certain terms of the new license agreement, which will be finalized, prior to submitting the new license agreement to the Mayor and the City Clerk for execution. The Legal Services Division has confirmed that it has reviewed the new license agreement and has no concerns.
- 2 - The license agreement will allow telecommunication services to be extended to the currently low coverage areas in Surrey. SUSTAINABILITY CONSIDERATIONS The expansion of telecommunications infrastructure that is contemplated by Rogers will assist in achieving the objectives of the City s Sustainability Charter; more particularly the following: EC2: Economic Development Strategy and an Employment Land Strategy The proposed infrastructure will provide expanded communications capacity for the low coverage areas in Surrey; and EN8: Sustainable Engineering Standards and Practices The construction processes that will be utilized will minimize environmental impacts. CONCLUSION Based on the above discussion, it is recommended that Council authorize the Mayor and the City Clerk to execute a license agreement with Rogers Communications Partnership ( Rogers ) that will act to grant Rogers a non-exclusive right to install, operate and maintain telecommunications infrastructure for a 10-year period within the road allowances as illustrated on Appendix I to IV attached to this report. VL/GMC/SSL/ras Gerry McKinnon Deputy City Engineer Appendix I - Map of Location of Rogers Works: Fraser Highway west of 148 Street Appendix II - Map of Location of Rogers Works: Fraser Highway between 149 Street and 150 Street Appendix III - Map of Location of Rogers Works: 152 Street and 64 Avenue Appendix IV - Map of Location of Rogers Works: 64 Avenue between 15400 block to 156 Street g:\wp-docs\2014\admin\cr\09041536ssl (vl).doc R 9/25/14 9:04 AM
APPENDIX I Fraser Hwy 14799 148 St 14758 1 92 Ave 84 14670 9172 9181 9199 9185 9191 147 St 9192 9188 9177 9170 9171 9164 9171 9166 9161 Produced by GIS Section: 08-Sep-2014, C9W 147A St 9186 9180 9172 9162 (TO) 9183 (FR) 9165 Parks MAP OF OF ROGERS WORKS FRASER HWY WEST OF 148 STREET G:\MAPPING\GIS\Maps\CorporateReps\LandDev\CW_RogersWorks_14780Blk&FraserHwy_AP.mxd
APPENDIX II 149 14907 149 St 14922 14919 14939 14960 14966 14955 Fraser Hwy 14961 91A Ave 14978 14986 96914949 14965 14971 14979 14996 14985 14991 15005 15002 14999 9118 14960 0 14970 14978 150 St 9077 Produced by GIS Section: 08-Sep-2014, C9W MAP OF OF ROGERS WORKS FRASER HWY 149 STREET TO 150 STREET G:\MAPPING\GIS\Maps\CorporateReps\LandDev\CW_RogersWorks_FraserHwy_149STto150ST_AP.mxd
152 St APPENDIX III 64 Ave Bc Hydro (Newton) Rwy BC Hydro (Cloverdale) Rwy Hyland Rd Existing Duct 6361 6376 6355 6351 6330 Existing Conduit Parks Produced by GIS Section: 24-Sep-2014, EM9 Map of Locations of Rogers Works 152 Street and 64 Avenue G:\MAPPING\GIS\Maps\CorporateReps\LandDev\CW_RogersWorks_152ST&64AVE_AP.mxd
156 St APPENDIX IV 15422 64 Ave 15428 15526 15596 Produced by GIS Section: 08-Sep-2014, C9W MAP OF OF ROGERS WORKS 64 AVE: 15400 BLK TO 156 STREET G:\MAPPING\GIS\Maps\CorporateReps\LandDev\CW_RogersWorks_64AVE_15400BLKto156ST_AP.mxd