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Microsoft Excel Keyboard Shortcuts No. 9, 1 st Floor, 8 th Main, 9 th Cross, SBM Colony, Brindavan Nagar, Mathikere, Bangalore 560 054 Page: 2
General New file Open file Save file Move between open workbooks Close file Save as Display the print menu Select whole spreadsheet Select column Select row Undo last action Redo last action Start a formula Exit Excel 97 Ctrl + N Ctrl + O Ctrl + S Ctrl + F6 Ctrl + F4 F12 Ctrl + P Ctrl + A Ctrl + Space Shift + Space Ctrl + Z Ctrl + Y Equals Sign (eg. SUM(A1+A2) Alt + F4 Navigating Move to next cell in row Move to previous cell in row Up one screen Down one screen Move to next worksheet Move to previous worksheet Go to first cell in data region Go to last cell in data region Tab Shift + Tab Page Up Page Down Ctrl + Page Down Ctrl + Page Up Ctrl + Home Ctrl + End No. 9, 1 st Floor, 8 th Main, 9 th Cross, SBM Colony, Brindavan Nagar, Mathikere, Bangalore 560 054 Page: 3
Formatting Text In Worksheet Bold toggle for selection Italic toggle for selection Underline toggle for selection Ctrl + B Ctrl + I Ctrl + U Strikethrough for selection Ctrl + 5 Change the font Change the font size Ctrl + Shift + F Ctrl + Shift + P Apply outline borders Ctrl + Shift + 7 Remove all borders Wrap text in same cell Ctrl + Shift + Underline Alt + Enter Formatting Cells Format cells Ctrl + 1 Select font Select point size Ctrl + Shift + F Ctrl + Shift + P Format as currency Ctrl + Shift + 4 Format as general (to remove any formatting) Ctrl + Shift + # (hash sign) Format as percentage Ctrl + Shift + 5 Format as number Ctrl + Shift + 1 Editing/Deleting Text Delete one character to right Delete one character to left Edit active cell Cancel cell entry Delete Backspace F2 Escape Key No. 9, 1 st Floor, 8 th Main, 9 th Cross, SBM Colony, Brindavan Nagar, Mathikere, Bangalore 560 054 Page: 4
Highlighting Cells Select entire worksheet Select entire row Select entire column Manual select Ctrl + A Shift + Spacebar Ctrl + Spacebar Hold Shift + with Left, Right, Up, Down Arrow Key Copying and Moving Text Cut Copy Paste Ctrl + X Ctrl + C Ctrl + V Inserting Text Automatically Autosum a range of cells Insert the date Insert the time Insert columns/rows Insert a new worksheet Alt + Equals Sign Ctrl + ; (semi-colon) Ctrl + Shift + ; (semi-colon) Ctrl + Shift + + (plus sign) Shift + F11 Miscellaneous Find text Replace text dialog Create a chart automatically on new sheet Edit a cell comment Ctrl + F Ctrl + H F11 Shift + F2 No. 9, 1 st Floor, 8 th Main, 9 th Cross, SBM Colony, Brindavan Nagar, Mathikere, Bangalore 560 054 Page: 5
Main Jaws Keystrokes In Excel Say Version of Excel Move to Next Sheet Move to Prior Sheet Go to a cell command Collapse Selection To Active Cell Say Active Cell Coordinates AutoSum Formula Mode Insert Date In Current Cell Insert Time In Current Cell Ctrl + Shift + V Ctrl + Page Down Ctrl + Page Up Ctrl + G Shift + Backspace Insert + C Alt + Equals Equals Sign Ctrl + ; (semicolon) Ctrl + Shift + ; (semicolon) Current Column First Cell From Top Alt + 1 Current Column Second Cell From Top Alt + 2 Current Column Third Cell From Top Alt + 3 Current Column Fourth Cell From Top Alt + 4 Data Region Left Data Region Right Data Region Down Data Region Up Ctrl + Left Arrow Ctrl + Right Arrow Ctrl + Down Arrow Ctrl + Up Arrow Select Whole Data Region Ctrl + Shift + 8 Say Formula Spell Check Report Gridline Status Read Row Total Read Column Total Say Column Title Say Row Title Say Visible Range Coordinates Cycle Through Controls in Dialog Box Tab Backwards Ctrl + F2 F7 Alt + Shift + g Insert + Delete Insert + Enter Alt + Shift + C Alt + Shift + R Alt + Shift + V Tab Shift + Tab No. 9, 1 st Floor, 8 th Main, 9 th Cross, SBM Colony, Brindavan Nagar, Mathikere, Bangalore 560 054 Page: 6
Main Jaws Keystrokes In Excel List Cells With Comments Ctrl + Shift + ' (apostrophe) Row Second Cell From Left Alt + Ctrl + 2 Row First Cell From Left Alt + Ctrl + 1 Row Third Cell From Left Alt + Ctrl + 3 Row Fourth Cell From Left Alt + Ctrl + 4 Describe Cell Border Read Cell Comment Auto Filter Read Cell Hyperlink Close Office Assistant Alt + Shift + B Alt + Shift + ' (apostrophe) Ctrl + Shift + A Alt + Shift + H Ctrl + Insert + F4 Set Monitor Cell One Alt + Ctrl + Shift + 1 Set Monitor Cell Two Alt + Ctrl + Shift + 2 Set Monitor Cell Three Alt + Ctrl + Shift + 3 Set Monitor Cell Four Alt + Ctrl + Shift + 4 Set Monitor Cell Five Alt + Ctrl + Shift + 5 Set Monitor Cell Six Alt + Ctrl + Shift + 6 Set Monitor Cell Seven Alt + Ctrl + Shift + 7 Set Monitor Cell Eight Alt + Ctrl + Shift + 8 Set Monitor Cell Nine Alt + Ctrl + Shift + 9 Set Monitor Cell 10 Alt + Ctrl + Shift + 0 Read Monitor Cell One Alt + Shift + 1 Read Monitor Cell Two Alt + Shift + 2 Read Monitor Cell Three Alt + Shift + 3 Read Monitor Cell Four Alt + Shift + 4 Read Monitor Cell Five Alt + Shift + 5 Read Monitor Cell Six Alt + Shift + 6 Read Monitor Cell Seven Alt + Shift + 7 Read Monitor Cell Eight Alt + Shift + 8 Read Monitor Cell Nine Alt + Shift + 9 Read Monitor Cell Ten Alt + Shift + 0 No. 9, 1 st Floor, 8 th Main, 9 th Cross, SBM Colony, Brindavan Nagar, Mathikere, Bangalore 560 054 Page: 7
Main Jaws Keystrokes In Excel List Visible Cells With Data Lists Data In Current Column List Data In Current Row Select Hyperlink Move To Worksheet Listbox Move To Monitor Cell Select Worksheet Objects List Cells At Page Breaks Options Listbox Ctrl + Shift + D Ctrl + Shift + C Ctrl + Shift + R Ctrl + Shift + H Ctrl + Shift + S Ctrl + Shift + M Ctrl + Shift + O Ctrl + Shift + B Insert + V No. 9, 1 st Floor, 8 th Main, 9 th Cross, SBM Colony, Brindavan Nagar, Mathikere, Bangalore 560 054 Page: 8