MICROSOFT POWERPOINT BASIC WORKBOOK. Empower and invest in yourself

MICROSOFT POWERPOINT BASIC WORKBOOK Empower and invest in yourself

2 Workbook Microsoft PowerPoint Basic onlineacademy.co.za MODULE 01 GETTING STARTED WITH POWERPOINT 1. Launch a blank PowerPoint presentation. From the Windows Start screen, search PowerPoint. In the Microsoft Office section, select PowerPoint. From the PowerPoint Start screen, select Blank Presentation. 2. Enter a title and a subtitle for your presentation. Select the Title text placeholder and type Business Proposal Select the Subtitle text placeholder and type an Introduction Click outside the text placeholder to deselect it. 3. Add notes to the new slide. On the status bar, select Notes. Select the Notes pane. Type a note in the notes pane to remind yourself to discuss proposals you have managed.

Workbook Microsoft PowerPoint Basic onlineacademy.co.za 3 MODULE 01 REFLECT 01 1. How is PowerPoint similar to the other applications you have used? How is it different? How is PowerPoint similar to the other applications you have used? How is it different? 2. Which tasks that you have been assigned in the past would have been easier to accomplish using PowerPoint?

4 Workbook Microsoft PowerPoint Basic onlineacademy.co.za MODULE 02 DEVELOP A PRESENTATION 1. Build a PowerPoint Presentation Template Open a blank presentation, and then on the View tab, in the Master Views group, choose Slide Master. The slide master is the largest slide image at the top of the slide thumbnail list, to the left of your slides. Associated slide layouts are positioned beneath the slide master. To add a colorful theme with special fonts and effects, click Themes, and choose a theme from the gallery. Use the scrollbar on the right to see more themes. To change the background, click Background Styles, and choose a background. To remove an unwanted placeholder in a slide master or slide layout, select it in the slide thumbnail pane, and then select the border of the placeholder on the slide and press Delete. To set the page orientation for all of the slides in your presentation, click Slide Size > Custom Slide Size. Under Orientation, choose Portrait or Landscape. Save your Presentation In the Save as type list, choose PowerPoint Template, and then select Save.

Workbook Microsoft PowerPoint Basic onlineacademy.co.za 5 MODULE 02 REFLECT 01 1. How can customizing presentations help you convey your thoughts and ideas more effectively? 2. As you have worked with PowerPoint, have you discovered alternate methods for performing some of the functions covered in this training? PowerPoint?

6 Workbook Microsoft PowerPoint Basic onlineacademy.co.za MODULE 03 WORKING WITH SLIDE MASTERS 1. Create or Customize a Slide Master. Open a blank presentation, and then, on the View tab, in the Master Views group, click Slide Master. When you open Slide Master view, a blank slide master with the default, associated layouts appear. NOTE: In the slide thumbnail pane, the slide master is the larger slide image, and the associated layouts are positioned beneath the slide master. To create a layout, or to customize an existing layout, see Create a slide layout that meets your needs. To add or modify placeholders in your layouts, see Add one or more content placeholders to a layout or Change or delete a placeholder. To remove any of the built-in slide layouts that accompany the default slide master, in the slide thumbnail pane, right-click each slide layout that you want to delete, and then click Delete Layout on the shortcut menu. To apply a design or theme-based colors, fonts, effects and backgrounds, see Apply a theme to add color and style to your presentation or Apply multiple themes to a presentation. To set the page orientation for all of the slides in your presentation, on the Slide Master tab, in the Page Setup group, click Slide Orientation, and then click either Portrait or Landscape. On the File tab, click Save As. In the File name box, type a file name. In the Save as type list, click PowerPoint Template, and then click Save. On the Slide Master tab, in the Close group, click Close Master View.

Workbook Microsoft PowerPoint Basic onlineacademy.co.za 7 MODULE 03 REFLECT 01 1. How can the use of Slide Masters increase efficiency for PowerPoint users? 2. In what situation would a Slide Master be an advantage for you? the functions covered in this training?

8 Workbook Microsoft PowerPoint Basic onlineacademy.co.za MODULE 04 PERFORMING ADVANCED TEXT EDITING You have finished formatting the paragraphs in your presentation. Although you are happy with the overall look of the text, you feel the text boxes could look better. You decide to format the text boxes to give your presentation a well-polished look. 1. Add a fill to the text box. Select the text box and select HOME Drawing Shape Fill. Select a light blue color from the Theme Colors section of the drop-down menu. From the Drawing group, select Shape Fill, and then select Gradient from the drop-down menu. Select a gradient variation from the gallery. In the Drawing group, select the dialog box launcher to display the Format Shape pane. If necessary, select SHAPE OPTIONS, and then select the Fill & Line In the FILL section, drag the gradient stops to adjust the gradient fill. Use the Transparency spin buttons to set the transparency for all gradient stops to 25%. 2. Format the outline of the text box. In the Format Shape pane, collapse the FILL section, and then, if necessary, expand the LINE section. Select the Solid line radio button. Select the Color button, and then select a dark red color from the Theme Colors section of the dropdown menu. In the Width field, use the spin buttons to set the outline width to 3 pt. 3. Apply an effect to the text box. In the Format Shape pane, select the Effects tab and then expand the SHADOW section. Select the Presets button. From the Perspective section in the Shadow gallery, select Perspective Diagonal Upper Left. This is the first tile in the Perspective section.

Workbook Microsoft PowerPoint Basic onlineacademy.co.za 9 MODULE 04 REFLECT 01 1. How can you use the text editing and formatting features in PowerPoint to help convey your message? 2. Which of the text editing and formatting features do you find most useful? PowerPoint?

10 Workbook Microsoft PowerPoint Basic onlineacademy.co.za MODULE 05 ADDING GRAPHIC ELEMENTS 1. Add an image to a slide. Navigate to the slide you to which would like to insert an image. Select Insert Images Pictures. In the Insert Picture dialog box, navigate to the folder containing the desired image. Select Insert. Click and drag the image to place. Click anywhere outside the image to deselect it. 2. Add a shape to the slide. Navigate to the slide you to which would like to insert a shape. Select Insert Illustrations Shapes. In the Shapes gallery, from the Rectangles section, select Rounded Rectangle. Click and drag the mouse pointer to draw a rounded rectangle on the right side of the slide. 3. Add text to a shape. If necessary, select the shape, and then type Marketing Tools. Select Home Paragraph Align Text. Select Top from the drop-down menu. 4. Wrap the text to fit the shape. Ensure the shape is still selected. Access the Format tab on the Drawing Tools contextual tab, and then, in the Shape Styles group, select the dialog box launcher to display the Format Shape pane. Select Text Options, and then select the Textbox tab. In the Text Box section, verify that the Wrap text in shape check box is checked.

Workbook Microsoft PowerPoint Basic onlineacademy.co.za 11 MODULE 05 REFLECT 01 1. Which of the embedded graphical content functions do you think will be the most useful as you create presentations in PowerPoint? 2. What are some creative and effective ways that you have seen people use graphics in PowerPoint presentations? What kind of impact did they have on you as an audience member?

12 Workbook Microsoft PowerPoint Basic onlineacademy.co.za MODULE 06 ADDING TABLES 1. Insert a table on the slide. Select Insert Tables Table. Graphically select a table consisting of four columns and six rows from the Table drop-down menu. Enter the following text into the cells in the first row of the table: Qtr1, Qtr2, Qtr3, Qtr4, and Totals. Enter the data in the first column of the table in the following order: 2000, 1800, 3500, 3000. 2. Add formatting to the table. If necessary, select the table. On the Table Tools contextual tab, access the Design tab. Select the More button in the Table Styles group, and then select Light Style 3 - Accent 6, which is the bottom tile in the last column of the Light section. Select the top row within the table by selecting the Qtr1 cell, pressing and holding down the Shift key, and then selecting the Total cell. Within the Table Tools contextual tab, access the Layout tab. In the Alignment group, select the Center and the Center Vertically buttons to center the column title text within the cells. Click outside the table to deselect it. Save and Close the file.

Workbook Microsoft PowerPoint Basic onlineacademy.co.za 13 MODULE 06 REFLECT 01 1. What are some creative uses for tables that you will be able to include in a variety of presentations? 2. What advantages, not already discussed, are there to using existing tables and spreadsheets in presentations?did they have on you as an audience member?

14 Workbook Microsoft PowerPoint Basic onlineacademy.co.za MODULE 07 ADDING CHARTS 1. Insert a Chart on the slide. On the Insert tab, in the Illustrations group, click Chart. In the Insert Chart dialog box, click the arrows to scroll through the chart types. Select the type of chart that you want and then click OK. Edit the data in the Excel pop up as desired. When you are finished editing your data, you can close Excel. 2. Embed a chart from Excel If you have already created a chart in Excel, you can embed and link it to your PowerPoint presentation. When you embed an Excel chart in PowerPoint, any updates you make to the original Excel chart will automatically update in your presentation, as long as the files remain in the same location. In PowerPoint, select the Insert tab. Click the Object command in the Text group. A dialog box will appear. Select Create from file, then click Browse. Locate and select the desired Excel file, then click Insert. Check the box next to Link to file if you want to link the data to the Excel chart. This will enable your chart to update itself when changes are made to the Excel chart. Click OK. The chart will now appear in your presentation.

Workbook Microsoft PowerPoint Basic onlineacademy.co.za 15 MODULE 07 REFLECT 01 1. In your daily life, where do you most often encounter charts that are being used to make sense of numerical information? Why are they used in these instances? 2. Which do you think you will use in your presentations more, charts or tables? Why?

16 Workbook Microsoft PowerPoint Basic onlineacademy.co.za MODULE 08 DELIVER YOUR PRESENTATION 1. Print your PowerPoint slides or handouts. Click the File tab. Click Print, and then under Print, in the Copies box, enter the number of copies that you want to print. Under Printer, select the printer that you want to use. Under Settings, select the slides you want to print. To print only the slide that is currently displayed, click Print All Slides > Print Current Slide. To print specific slides by number, click Print All Slides > Custom Range, and then enter a list of individual slides, a range, or both. Use commas to separate the numbers and no spaces; for example, 1,3,5-12. Under Print Layout, click Full Page Slides to print one slide per page. To print slides with presenter notes, click Notes Pages. To print an outline of your presentation, click Outline. To print one or multiple slides per page in handout format, under Handouts, click the number of slides you want per page, and whether you want them to appear in order vertically or horizontally. To print a thin border around your slides, select Frame Slides. (Click it again to prevent a border from printing.) To print your slides on the paper that you selected for your printer, click Scale to Fit Paper. Click the Color list, and then click one of the following: o Color - This option prints in color on a color printer. o Grayscale - This option prints images that contain variations of gray tones between black and white. Background fills are printed as white, so that the text will be more legible. o Pure Black and White - This option prints the handout without gray fills.

Workbook Microsoft PowerPoint Basic onlineacademy.co.za 17 MODULE 08 REFLECT 01 1. What do you think is the most important aspect of preparing for a presentation? 2. Can you see a downside to using transitions in your presentations?