Unit 3 Fill Series, Functions, Sorting Fill enter repetitive values or formulas in an indicated direction Using the Fill command is much faster than using copy and paste you can do entire operation in one step. Fill choices-- Down Right Up Left Series Fill Series quickly enter sequential numbers (dates, times [in any increment] or calculations)--into a column or row You need to only type in one number or date, and the computer will fill in the rest. Begin by entering a date. Select range that you need to have filled in. Use the Ribbon Home tab Editing group Fill button Fill Series command You can choose any step value Go up one day at a time (Step value = 1) or a week at a time (Step value = 7) You can also indicate a stop value (go up to this number)
Function built-in formula that performs simple or complex calculations automatically names a function instead of using operators (+, -, *, and /) to calculate a result Start with equal sign Insert a function Insert an argument a value, cell reference, or range (enclosed in parentheses after the function name) that acts as an operand in a function formula. Common functions Sum adds the values in the specified range of cells Average totals the range of cells and then divides the total by the number of entries in the specified range Count Numbers counts the number of cells with values in the specified range Max (maximum) displays the maximum (largest) value within the specified range Min (minimum) displays the minimum (smallest) value within the specified range Steps 1. Enter all values 2. Use the Ribbon Formulas tab, Function Library group, Insert Function button 3. Choose type of function from list. Click OK. 4. Block out the range of cells you want to include in your function formula 5. Click OK. 6. The computer will place an answer in selected cell. Always use the rule of common sense to see if answer is appropriate.
An easier way to insert some of the more common functions is to use the AutoSum button. Ribbon Formulas tab Function Library group AutoSum button. Here, you can choose from Sum, Average, Count Numbers, Max, and Min OR you can click on More Functions to get the entire list. Sorting Data Sort rearrange selected alphabetic or numeric data in a particular order Ascending Order sort alphabetically from A to Z or numerically from smallest to largest value Descending Order sort alphabetically from Z to A or numerically from largest to smallest value Enter all data. Block out as much data as you need sorted in order. Use the Ribbon Home tab Editing group Sort and Filter button First names, last names, and middle initials are entered into columns A, B, and C. We want to put them in ascending (A to Z) alphabetical order.
If two values in the first column are the same (two or more people have the same last name), you can tell the computer to go one step further and do a secondary sort. For example, if you have two Andersons, you can put Nellie Anderson in front of Susan Anderson. Click on the Custom Sort command on the drop down menu. Then, click on the Add Level button to give you another sorting choice. Start by sorting by Column A (Last Name). If two people have the same last name, then sort those two people in order by their first names (Column B). If you have two people with the same first and last names, you could go one step further, and sort them by middle initial (Column C). V For example, if you have two John Smiths, put John A. Smith before John B. Smith. Same range after the sort. Notice the two Andersons, and the three Smiths.
Insert and Delete Rows Excel will insert a blank row ABOVE an active cell. Excel will insert a blank column to the LEFT of an active cell. Click in a cell and use the Ribbon Home tab Cells group Insert button Insert Sheet Rows command. If you need more than one row, you can block out a vertical (up and down) range of cells that contains the number of new rows that you need. When you use the Insert Sheet Rows command, the computer will insert the number of rows you have blocked out. To delete a row, click in the row header (gray box containing a number at the left of the spreadsheet) and use the Ribbon Home tab Cells group Delete button Delete Sheet Rows command. You can delete as many rows as you need by using the Row headers. Merge and Center Merge and Center--Joins the selected cells into one larger cell and centers the contents in the new cell. Merge and Center is often used for a title on a spreadsheet. An example of a title is entered in cell A1. It extends well beyond the right edge of the cell. To center this title in the middle of the range shown:
1. Enter text and block out range that you want text centered in (in this case, Cells A1 through D1). 2. Use Ribbon Home tab, Alignment group, Merge and Center button. The computer will merge all of the selected cells together and center the text right in the middle of all the merged cells. Merge and Center button