Exam Name 1) The table Design view shows 1) A) the relationships established for the table. B) the formatting applied to the table. C) the structure of the table. D) the number of records in the table. 2) To append data to a table, the table must already be created, and it must be closed. 2) Diff: 3 Type: TF 3) Each table row contains all the categories of data pertaining to one entity and is called a 3) A) query. B) record. C) field. D) database. 4) Microsoft Access is NOT a relational database. 4) 5) The part of the Access window that groups the commands for performing related database tasks on tabs is the. Answer: Ribbon 5) 6) When data in a table becomes redundant, it usually means that you need fewer tables. 6) Diff: 3 Type: TF 1
7) Headers and footers for Microsoft Access tables and queries 7) A) are controlled by default settings and cannot be edited. B) contain the date and page number in the footer. C) are editable by clicking into the header/footer area while in Print Preview. D) contain only the object name in the header. 8) An Access record is saved when you 8) A) move to the next record. B) close the database. C) press Save on the File tab on the Ribbon. D) save the table in which it was created. 9) To conserve space when planning a database, information should be organized by the largest useful parts possible. 9) 10) A field contains a single piece of information for each record. 10) 11) When importing data from an Excel workbook, you may NOT 11) A) append a copy of the records to an open, active table. B) link the data to a linked table. C) import the data into a new table in the current database. D) append a copy of the records to an existing table. 12) If a field is shortened after being populated, the danger is that some information might be "cut off" or. Answer: truncated Diff: 3 Type: SA 12) 13) The Design view icon features a pencil, a ruler, and a protractor. 13) 2
14) You can view a table in either Datasheet view or Design view. 14) 15) A flat database 15) A) is not related to any other collection of data. B) has no added data. C) must have less than five fields. D) cannot have a primary key. 16) When data in a table becomes redundant, 16) A) it is usually an indication that you need a new table to contain information about the topic. B) the field sizes should be reduced. C) additional fields should be created in the same table. D) delete the redundant records. 17) When previewing a report, indicate how the report would break across pages if you print it. Answer: dotted lines 17) 18) The process of copying data from one source or application to another is. 18) Answer: importing 19) By default, tables are sorted in ascending order by the primary key field. 19) Diff: 3 Type: TF 20) In Form view, you can view a form's records but cannot change the layout or design of the form. 20) 21) The most common database objects are 21) A) tables, queries, and macros. B) tables, forms, and reports. C) tables, forms, and relationships. D) macros, tables, and forms. Diff: 1 Type: MC 3
22) In Microsoft Access, all data is stored in one or more 22) A) queries. B) tables. C) macros. D) forms. Diff: 1 Type: MC 23) When creating a form, the Access view that allows changes while the object is open is view. Answer: Layout 23) 24) Which of the following is a good candidate for a primary key? 24) A) A student ID in a college registration database. B) A car model in a Motor Vehicle Department database C) A street name in an address database D) A postal code in an address database 25) The Multiple Items form enables display or entry of multiple records, but with simplified layout. 25) 26) In the Navigation Pane, the view that groups a query with the table on which it is based is called. Answer: Tables and Related Views 26) 27) When you delete a field, 27) A) you send the data to the Recycle Bin. B) if you do so by mistake, you must repopulate every record. C) Access will delete it without asking whether you are sure. D) you can undo the action. 28) The field in one or more tables used to join tables together is called a(n) field. 28) Answer: common 4
29) Good database design does NOT include 29) A) ensuring that the same data isn't stored in more than one place. B) techniques that assure accurate data entry. C) accessible coding so that users can alter the structure of the database. D) applying rules that ensure the database will perform as expected. 30) Which of the following is NOT a benefit of avoiding redundancy in a database? 30) A) Prevents unauthorized manipulation of data B) Reduces errors C) User doesn't have to remember where data is stored D) Conserves space 31) The Text data type can describe numbers not used in calculations. 31) 32) Redundancy in databases is a desirable characteristic. 32) 33) A primary key refers to the field in the table that uniquely identifies a record. 33) 34) Field names are listed at the beginning of each row in Datasheet view. 34) 35) To rename a table, you can 35) A) right-click the table name in the Navigation Pane. B) click the Database Tools tab on the Ribbon. C) click Save As from the File menu. D) open Windows Explorer. 36) A Microsoft Access table is similar in structure to a Microsoft Excel worksheet. 36) 5
37) In Print Preview, if the Next Page button is dimmed, it means there are no more pages. 37) 38) When records have no unique value, the AutoNumber data type is a useful way to automatically create a unique number for each record. 38) 39) The Primary Key icon contains a picture of a(n). 39) Answer: key 40) Raw, collected data--to which no structure has been added--is all that is needed for a database. 40) 41) The Unique check box is the indicator on the Ribbon in Datasheet view that a field is the primary key. Diff: 3 Type: TF 41) 42) The width of columns in tables can be automatically increased or decreased to fit the contents; this is known as. est Fit 43) The box is the small box at the left of a record in Datasheet view which, when clicked, selects the entire record. Answer: record selector 42) 43) 44) Each field in a table can have only one data type. 44) 45) The part of the Access window that shows the name of the database is the. 45) Answer: title bar 6
46) One purpose of a form is to 46) A) organize your database objects. B) simplify data entry in a table C) simultaneously display the fields and records from a table in an easy-to-read format. D) retrieve specific data from one or more tables. 47) Headers and footers in tables and queries can be edited by the user before printing. 47) 48) To create a query using the Simple Query Wizard, you choose the data source and 48) A) records. B) field names. C) objects. D) data types. 49) The advantage of using a template when starting a new database is that 49) A) templates need no modifications to be useful. B) little thought need go into the creation of the database. C) formats are already set and cannot be modified. D) database objects are already created. Answer: D 50) A database template contains prebuilt tables, queries, and forms to perform a specific task, such as tracking a large number of events. 50) 51) The characteristic that defines the kind of data that can be entered into a field, such as numbers, text, or dates, is the. Answer: data type 51) 7
52) One purpose of a report is to 52) A) retrieve specific data from one or more tables. B) simplify data entry in a table. C) organize your database objects. D) display the fields and records from a table in an easy-to-read format. Answer: D 53) A select query creates subsets of data to answer specific questions, then displays them in the query's datasheet. 53) 54) To append data to a table, the table must be open. 54) 55) Match the following terms to their meaning. I. Form view A. a way to view a table's structure II. Layout view B. a way to view the records in a form, but not change the form's layout or design III. Design view C. a way to view a table's contents IV. Datasheet view D. a way to make changes to a form or to a report while the object is open, D, A, C 55) 56) To view a table in Design view: 56) A) on the Quick Access Toolbar, click Design View. B) in the Preview group, click the View button arrow and click Design View. C) in the Views group, click the View button and click Design View. D) in the Navigation Pane, click Design View. 57) A Microsoft Access 2010 database has the file extension. 57) Answer:.accdb 8
58) To fill one or more tables with data is to it. 58) Answer: populate 59) The table or tables from which a query gets its data are referred to as the query's data. Answer: source 59) 60) To organize your database objects you must use the 60) A) simple select query. B) table template. C) Navigation Pane. D) object window. 61) The default field size for the Text data type is 255. 61) 62) The Caption property 62) A) alters the name used in the Query Wizard. B) allows additional information to display below the field name. C) prohibits spaces within a field name. D) displays a name for a field other than the field name. Answer: D 63) Table objects are the foundation of a database because tables store the actual data in the form of. Answer: records 63) 64) Raw data that has been organized so as to become useful is also known as 64) A) a query. B) normalized data. C) information. D) facts. Diff: 1 Type: MC 9
65) Which of the following does NOT happen when you close an Access database? 65) A) Access will remember whether the Navigation Pane is open or closed. B) You'll be prompted to save changes to table structure. C) The Access window will automatically close. D) Records are saved automatically. 66) Before populating a table, which is the correct sequence of steps? 66) A) Create the table, design the table, name the table, save and name the database. B) Design the table, name the table, save the database. C) Create the database, create the table, design the table, save and name the database. D) Create and name the database, save the database, create and name the table. Answer: D 67) Match the following terms to their meaning. I. Populate A. control how a field displays and how data can be entered in the field II. Field B. filling a database table with data III. Record C. define the kind of data you can type in a field IV. Field properties D. all the categories of data pertaining to one person, place, thing, event, or idea V. Data types E. column containing a category of data, E, D, A, C 68) Match the following terms to their meaning. I. First principle of database design A. Microsoft Access 2010, for example II. Normalization B. eliminate redundant data III. Relational database C. apply principles to ensure database performs as expected IV. Second principle of database design D. employ techniques to ensure accuracy V. DBMS E. multiple collections of data are related to one another, C, E, D, A 67) 68) 69) A query is a database object that 69) A) summarizes data in a professional-looking manner. B) edits data. C) retrieves specific data from one or more database tables or queries. D) can select its data from tables, other queries, or reports. Diff: 1 Type: MC 10
70) When creating a new table, Access does NOT 70) A) prevent the user from modifying the ID field. B) format the first field as Autonumber. C) assign the ID field as the primary key. D) create a first field called ID. 71) A database is a preformatted database designed for a specific purpose. 71) Answer: template 72) Match the following terms to their meaning. I. Destination table A. the file being imported into Access II. Link B. a connection to data in another file III. Import C. add new records to an existing table IV. Append D. the table into which you import or append data V. Source file E. copy data from one source to another Answer: D, B, E, C, A 72) 73) DBMS is an acronym for. 73) Answer: database management system 74) After a query has been designed, to find the records that match the criteria, Access must the query. Answer: run 74) 75) The process of creating a query involves 75) A) choosing the record(s) and selecting the fields you want to include in the query result. B) choosing the report(s) and selecting the fields you want to include in the query result. C) choosing the table(s) and selecting the fields you want to include in the query result. D) choosing the form(s) and selecting the fields you want to include in the query result. 76) The process of applying design rules and principles to ensure that your database performs as expected is known as. Answer: normalization 76) 11
77) An Excel spreadsheet can contain several tables; unlike Access, however, no can be created between these Excel tables. Answer: relationship 77) 78) A database object that retrieves specific data from one or more tables is a 78) A) form. B) query. C) report. D) table. 79) When you create a table using the Blank Database command, by default Access designates the first field as the primary key field. 79) 80) The small box at the left of a record in Datasheet view which, when clicked, selects the entire record is the box. Answer: record selector 81) A type of query that retrieves data from one or more tables and makes it available for use in the format of a datasheet is a(n) query. Answer: select Diff: 3 Type: SA 80) 81) 82) The Access view that displays the table data in columns and rows is called 82) A) Datasheet view. B) Data Object view. C) Database view. D) Design view. Diff: 1 Type: MC 83) You can make permanent changes to a table's structure in either Datasheet view or Design view. 83) 12
84) Match the following terms to their meaning. I. Query A. table or tables from which you will select fields for a query II. Select query B. walks you step-by-step through a process III. Data source C. finds the records that match specific criteria in a query IV. Run D. used to create subsets of data that you can use to answer specific questions V. Wizard E. used to ask a question Answer: E, D, A, C, B 84) 85) The purpose of a database is to store data so that information can be obtained easily by asking questions. 85) 86) Which of the following is NOT a characteristic of the Currency data type? 86) A) Data must be displayed with two decimal places. B) Data is calculated with one to four decimal places. C) This data type can be used in mathematical calculations. D) Access automatically displays a dollar sign ($) 87) Which view allows you to make quick changes to a report prior to printing it? 87) A) Layout view B) Report view C) Final view D) Print Preview 88) Match the following terms to their meaning. I. Database A. data that has been organized in a useful manner II. Information B. collects and organizes data III. Data C. a preformatted database designed for a specific purpose IV. Template D. used to store and work with data V. Object E. facts about people, events, things, or ideas, A, E, C, D 88) 89) Access forms can display only one record at a time. 89) Diff: 3 Type: TF 13