IR@UF and Elsevier: Broad Partnership to Open Up Accepted Manuscripts Chelsea Dinsmore, University of Florida Letitia Mukherjee, Elsevier NFAIS Open Access Conference October 2018
The Smathers Libraries are engaged in a project with Elsevier that demonstrates collaboration between academic libraries and publishers for interoperability between information systems to the benefit both organizations. 2
University of Florida Articles by Publisher 2016 Source: SciVal and Scopus 3
University of Florida Articles by Discipline 2014 4
Phase 1 - Discoveries Gold OA publishing on the rise 601 articles by 1,443 UF authors 2009 2016 Metadata is a challenge for everybody 5
6
7
Phase 2 Completed* Access provided to accepted manuscripts through IR@UF Indexing based on metadata and full-text * User Experience testing is ongoing 8
9
10
UX Test Preliminary Notes Researchers find the streaming PDF page very busy Researchers look for Researchers were not able to find the print button 11
12 Provide an access option for users without a subscription Offer full text searching through the IR@UF, with links to the published article on ScienceDirect Usability testing Research on open access publishing by UF Authors 12
Why IR services: Growth of the number of Institutional WHY IR SERVICES: GROWTH OF THE NUMBER OF INSTITUTIONAL REPOSITORIES (IR S) Repositories (IR s) 13 Since 1990s the number of IRs grew significantly Has a significant impact on scholarly communication Challenges for IRs: Getting awareness, complete and accurate metadata, ensuring copyright, licensing and funder requirements 43% of the Open source repositories use DSpace software. # of IRs continues to grow Global software platforms overview 3777 IRs 1-9-2018 Source: http://v2.sherpa.ac.uk/opendoar 43% on DSpace
Elsevier s services for Institutional Repositories ELSEVIER S SERVICES FOR INSTITUTIONAL REPOSITORIES We work with CRIS and IRs because there are clear benefits for everyone when we work in partnership Workflow: Populate & add content Work together Populate Organize Report Preserve 1. Sharing & Hosting Policy 2. Resources : Manual for building an IR step by step (IR webpage) Webinars. Scopus APIs and/or ScienceDirect APIs + DSpace plugins 1. PURE: Current Research Information Solution: Pure aggregates your organization's research information. 2. Digital Commons: Complete Institutional Repository service to showcase all of your institutional output.
15 Fueling Institutional Repositories: Free ScienceDirect API Program FUELING INSTITUTIONAL REPOSITORIES: FREE API PROGRAM Get metadata & abstracts Show the final version Make manuscripts public Keep users on your IR Search API can extract the metadata and abstracts of your affiliated authors to help populate your repository, enhance discoverability and create links or embed final version Entitlements API** can ensure subscribed users see the final version and visitors can see the accepted manuscript hosted on your repository Hosting permissions API can retrieve embargo end dates so you can make manuscripts automatically available to the public after embargo Article Retrieval API embeds the final article in your repository so subscribers don t leave your site to access the article Did you know? Scopus customers can also integrate Scopus APIs to retrieve metadata and abstracts across all publishers Please Note: **Minimum part of the program. //dev.elsevier.com/tecdoc_sd_ir_integration.html 11
How: Free participation and registration process REQUIREMENTS FOR PARTICIPATION AND REGISTRATION PROCESS ScienceDirect prerequisites: Your institution does not have to subscribe to ScienceDirect or any other Elsevier service to participate in the standard SD IR program; There is no cost involved for the institution. Scopus prerequisites: Scopus APIs are complimentary for Scopus subscribers CRIS providers can integrate SD and Scopus APIs for mutual customers, and develop their software in line with the use cases. Contact us for an agreement for CRISproviders. SD program registration process: 1. Register your interest on our webpage: https://www.elsevier.com/solutions/scien cedirect/support/institutional-repository 2. Register for an API key and accept the terms and conditions https://dev.elsevier.com/user/login 3. Develop software in line with the developers instructions that can be found on our developers portal http://dev.elsevier.com/tecdoc_sd_ir_inte gration.html or DSpace IRs can visit github site to download plugins. DSpace plugins can be downloaded here: https://github.com/atmire/elsevier 12
CRIS & IR program: Implementation examples 200 Pure Portal CRIS-systems: eg. Aalborg University research portal: http://vbn.aau.dk/en/ DSpace integrations: QSpace: Qatar University s Dspace repository: includes embedded Publisher versions of the articles https://qspace.qu.edu.qa/handle/10576/10449 Openrepository.com: Helmholtz Centre for Infection Research (HZI): https://hzi.openrepository.com/handle/10033/621376 Institutional Repository of the Peruvian University of Applied Sciences: https://repositorioacademico.upc.edu.pe/handle/10757/345729 Repositorio Institucional del Tecnológico de Monterrey: https://repositorio.itesm.mx/handle/11285/628074 Teagasc: Agriculture and Food Development Authority, Ireland https://t-stor.teagasc.ie/handle/10197/2276 Vlerick Business school: https://repository.vlerick.com/. 13
18 NEW PURE PORTAL INTEGRATION: USERS FROM SUBSCRIBING INSTITUTIONS ARE GUIDED TO THE LATEST AVAILABLE VERSION YOU HAVE ACCESS TO VIEW THIS DOCUMENT Visitors from subscribing institutions are guided to the full text PDF of the article: You have access to view this document 17
19 NEW PURE PORTAL INTEGRATION: SCIENCEDIRECT EMBARGO AND LICENSE INFORMATION Embargo end date information is added for all articles published in Elsevier journals. Embargoes are on article level and based on Elsevier s hosting policy. 16
Case study Qspace: A DSpace Institutional Repository Scopus and ScienceDirect API services provide metadata and abstracts. Additional links are provided to guide visitors to the latest available version for Elsevier articles. 20 A. Publisher version response types: 1. Open Access (all users) 2. Full text PDF (subscribers) 3. First page preview (pre-embargo for non-subscribers) B. Link to a locally hosted manuscript Visit this example at Qspace: http://qspace.qu.edu.qa/handle/10576/4639 14
21 QSPACE: EMBEDS OPEN ACCESS AND FULL TEXT PDFS FOR SUBSCRIBERS Qspace embeds full text PDF articles in the IR instead of linking users out to ScienceDirect. The users do not leave the IR pages. SD API: TBD Embedded full text PDF article is downloadable for visitors from subscribing institutions Visit this example at Qspace: http://qspace.qu.edu.qa/handle/10576/4639 15
22 NEXT STEP FOR ACCEPTED MANUSCRIPTS: NEW ONSCREEN READER Benefits: 1. Easy Download & printing of PDF icons 2. Users can use ctrl-f to search in the PDF 3. Zoom, Toggle fit to screen width & Rotate functionalities. 4. Meets accessibility standards (WCAG) 5. Feedback-button 6. Automatic on-the-fly rendering of AM PDFs 7. Analytics on usage and downloads. Chorus example-link: click here
Contact details Please feel free to contact us: Chelsea Dinsmore University of Florida chelseaz@ufl.edu Letitia Mukherjee Elsevier l.mukherjee@elsevier.com 18