Annex II RFQ/09/02 Provision of Web Development Services Site map Migration & Development Knowledge Management Platform Global Template Items Items in blue are only seen by admin and users registering/uploading content Items in red are only seen by master admin *Asterisks indicate required items. Banner image Left Menu: Search box & Advanced search 1. Home 2. Profiles 3. Discussion Fora 4. Projects Database 5. M&D Library 6. Events Calendar 7. About the JMDI 8. Links 9. Webcasts Log-in Footer o 5 partner agency logos, hyperlinked o Contact us o Copyright & Disclaimer: This website has been produced with the assistance of the European Union. The contents of this website cannot be taken to reflect the views of the European Union, IOM, or the United Nations, including UNDP, UNFPA, UNHCR, ILO, or their member states. Advanced Search: o Keyword/Free and structured search facility: - Search + filter (e.g. Partners wanted ) - Browse By Focus area By Type of document
By Region Country - Check boxes to search: Entire site Profiles Individuals/Organizations Document Library Projects Database Discussion fora News blog Events Calendar Weblinks o Display results: Option to display by date, relevance and popularity. 2
o Page Specifics 1. Home 2. Banner Graphic 3. Welcome Paragraph editable - about the purpose of the Migration and Development platform 4. In the Spotlight 3 most recent news stories automatically generated from the news blog 5. Join the Discussion 3 most recent posts from the fora 6. Recent activity on the site Facebook-style feed on who s just uploaded/commented on what. 7. Log-in/register o In the Spotlight 1. Recent News 2. Browse News By Date By Topic By Posting Type 3. Search news + filter o News (admin and registered users) - Add new news post Title Link for title Lead (rich text/html, ideally) Photo Date (auto filled, but editable) Body (optionally) Topic Posting Type o View/Edit/Delete Existing News o Display most recent Newsletter - develop generated newsletter template displaying most recent activity on the site 3
2. Profiles/Partnering - Intro paragraph about the purpose of the profile search how and why to register, and how to search. - Add your profile/organization - Search Individuals - Search Organizations + filter (e.g. + filter Partners wanted ) - Browse - Browse By Focus area By Focus area By Type By Type By Region By Region Country By Diaspora By Diaspora By Partners wanted - Find your Diaspora! link - Search jobs/consultancies - Links to external jobs/consultancy sites: IOM MIDA, Find a Job in Africa, other umbrella diaspora job sites, etc. - Register as an individual - Register your organization - Submit a job/consultancy upload a link - 5 Latest individuals to register Facebook-style display with their profile pictures those most recently registered first Individuals sign-up form: *required field Title First Name* Last Name* Upload profile photo* Upload CV Organisation* drop-down of Partner organizations and Other, with field to add new organization Organisation type* drop-down: Migrants organization; Migration and Development association; Community organization; Diaspora group; Diaspora business, professional or scientific network; Local/regional authority; Local NGO; Chamber of Commerce; Micro-finance institution; Employers organization or Trade Union; Private company; Academia; Research Organisation; International Organization; National Government; Other. Contact details: Email* Website Telephone number Fax number Mobile phone number Mailing address 4
Please select your area of work/focus/specialisation = Thematic Area (five drop-downs: Migrant Remittances, Migrant Capacities, Migrant Communities, Migrant Rights, General: Migration and Development (editable by admin)) Related Theme: Gender, etc. (up to three drop-downs - editable) Region where you currently live* (editable drop-down) Country where you currently live* (defined by Region selected; editable drop-down) Region of origin/work focus (if different/applicable) (editable drop-down) Country of origin/work focus (if different/applicable) (editable drop-down) What are you looking for? A partner organization Funding A job/consultancy Information on Migration and Development What do you have to offer? About your work in M&D - Description text box Please select checkboxes: Join the M&D Community of Practice email network ( Lyris registration) Include your personal profile in the public Directory Include your organization in the public Directory o Admin functions: 1. Check-box to feature on homepage (admin only) 2. Check-box to feature on thematic/country page (admin only) 3. Master Approve/Delete 4. Bulk upload multiple profiles Submit button After submission display Get started page, offering the user the choice to start sharing their knowledge by: Join the discussion! link to page 3 Discussion Fora page Submit your project link to page 4 Projects database page Submit your publication, video, etc link to page 5 Library page 5
3. Discussion Fora Introductory paragraph a) Knowledge Exchange Introductory paragraph describing M4D-Net - editable. Search box searches messages posted in Lyris archive - Search + filter - Browse By Focus area By Type By Region Country By Diaspora Display discussion threads from M4D-Net, with link to Reply (RSS feed from Lyris) Display 3 most recent Consolidated Replies generated content, from Lyris, or the Library Browse Consolidated Replies link to More Display most recent Newsletter develop generated newsletter from content posted to the site b) Global Policy Debates Introductory paragraph Display discussion threads of time-bound ad hoc fora online, with option to register and receive emails of each post Blog M4D Insights function to post 1-page html opinion/think pieces, with Comments box 6
4. Project database 1. Intro text about the projects in the database and how to search/add 2. Add initiative (requires log-in after submission enters approval queue for the site Admin) 3. Google world map displaying projects in the database 4. Search - Free text and structured search facility. Return most viewed projects first (also date & relevance options) + filter JMDI-funded projects only 5. Browse (drop-downs) By Region By Country By Thematic area 6. List of JMDI projects (mini profiles) should appear below the search boxes) 7. 16 Country Pages: Drop-down links to 16 Country Pages content generated from information on the site, including: Intro paragraph editable Country Focal Point name & contact details Interactive Google map of country displaying project sites, with link to full information from the Project Database Display links to +/- 10 projects, funded by the JMDI, from the Project Database Display links to 3 most recent documents in the Library, tagged with the Country, with link to more in the Library Updates box displaying most recent updates to the +/- 10 projects in the Project Database Logos of UN Agencies in the country, with links to their country-level Migration & Development-relevant webpage o Project database (admin and registered users) - Add new initiative Project Title Project short title Project number (if applicable JMDI projects only) Implementing Organisation Description of Initiative [Please describe your initiative s main activities] free text box Beneficiaries free text box Objectives free text box Region (editable drop-down) Country (editable drop-down) Partner Country (editable drop-down) Additional countries: Free text box Focus area (up to three drop-downs including general M&D - editable ) Sub-focus area (up to three drop-downs - editable) Related area (up to three drop-downs - editable) MDGs (up to three drop-downs - editable) Status (drop-down: Ongoing, Completed) 7
o Starting date (Date/calendar drop-down) End Date (Date/calendar drop-down) Budget Donor(s): Free text box Other partners: Free text box Contact details select person from registered users, or add to registered users. Weblink/Url Upload multimedia files: images, videos, PowerPoint presentation to image gallery and/or library Upload related: project documents, reports, visibility materials, video clips, press coverage, etc. Results/Impact/Main Achievement to date free text box Key success/innovative factors/lessons learned free text box Any other relevant information free text box Admin fields: Check-box to flag on homepage Check-box to flag on thematic/country page Check-box to flag as JMDI project 2. Master Approve/Delete 3. Bulk enter projects from Excel file (if possible) *Develop template to display each project individually, including Google map of project site, images and related documents. Display a reduced personal profile of the member who uploaded this project, with Contact and personal photo, in a box in the page. 8
5. M&D Library 1. Intro paragraph the purpose of the Library is to provide a repository for relevant documents and other multi-media materials. 2. Add Documents (requires log-in goes to the News Admin form and enters approval queue for the site Admin. If not logged in goes to email.) 3. Search - Free text and structured search facility. Return most downloaded/highly rated documents first (also date & relevance options) + filter 4. Browse By Theme By Type of document By Region By date 5. 5 Latest publications display those most recently published first 6. Box with links to other Libraries: ICMC and UN/INSTRAW Gender, Migration and Development library o Library (admin and registered users requires approval by administrator) *Required field - Add document / ppt / multimedia file / image / url: Title* Author / Editor / Organisation* (Select from Profiles) Description Focus Area (up to three drop-downs including general M&D - editable ) Sub-focus area (up to three drop-downs - editable) Related area (up to three drop-downs - editable) Type of document (editable drop-down) Related region (editable drop-down) Related country (editable drop-down) Date published (month-year)* Number of pages Publisher / Organization* Upload image of cover page Upload document (preferred) in multiple language options (up to 3 documents) (Drop-down Arabic, Chinese, English, French, Portuguese, Russian, Spanish, Other) or provide weblink (not preferred) 2. Admin functions: Check-box to flag on homepage Check-box to flag on thematic/country page Master Approve/Delete Bulk upload *Allow users to rate and comment on materials in the Library 9
6. Events Calendar 3. Add Event (requires log-in enters approval queue for the site Admin.) 4. Search + filter 5. Browse By Theme By Type By Region By date 6. All upcoming events display chronologically in list format, hyperlinked to full information o Calendar (admin and registered users requires admin approval) 1. Add event Title Sub-title Lead Organisation Type of event (editable drop-down) Region (editable drop-down) Country (editable drop-down) City free text box Start date End date Description Thematic Area (up to three drop-downs including general M&D - editable ) Related Theme (up to three drop-downs - editable) Link to official url of the event 2. Admin functions: Master Approve/Delete Check-box to flag on homepage Check-box to flag on thematic/country page o Bulk upload events from Excel 10
7. About the JMDI 1. About the Joint Migration and Development Initiative (JMDI) 1-page overview 2. Contracts awarded generated content 3. Call for Proposals archived site (http://www.migration4development.org/call-for-proposals/) 4. Knowledge Fair archived site (http://www.migration4development.org/knowledge-fair/: Presentations, Handbook, Videos, Photos, Film Festival, Participants List). 5. Feedback survey 6. Page displaying number of registered users of the website, and updated Google site analytics. 7. Press releases/media coverage 8. Contact Information for the JMDI Programme Management Unit 9. Contact Us mailto:hyperlink 10. About each Partner (4 UN agencies, IOM and European Commission) - Links to each partner s homepage on Migration and Development: UNDP : www.undp.org/eu/jmdi UNHCR : www.unhcr.org/protect/44d346092.html ILO : www.ilo.org/public/english/protection/migrant/ UNFPA : www.unfpa.org/pds/migration.htm IOM: www.iom.int/jahia/jahia/pid/542 European Commission : http://ec.europa.eu/news/external_relations/archives_en.htm?page=1# 11
8. Links Listing of useful external links, according to category, drawn from the Library. 9. Webcast Intro paragraph the purpose of this page is to host time-bound, interactive webcast events/discussions involving the site users Display current webcast video with chat box to post questions to speakers Link to library of archived webcasts and videos in Library Schedule of upcoming webcasts o Help/How To 1. How to Publish 2. How to email the Network 3. FAQ o Help/How To (admin) 1. Editor: how to publish (HTML) 2. Editor: How to email the network (rich text) 3. Editor: FAQ (rich text) o Other Admin User Management 12
Document Management & Identification In lieu of creating multiple parallel repositories, it is proposed that the developer create a shared document repository to cover the document library, audio/video library, project database, news sections the who s who directories of people and organisations. The results would allow for a centralized mega-search, but also section-specific searches. The documents in the shared repository will be indexed according to a common taxonomy, with each section having a unique set of format-tags. Shared Taxonomy Areas: Topics (a list of terms that pertain to Migration and Development themes/activities) Geography Languages Search Results Pages should incorporate taxonomy-driven filtering, and use a tab system to show results according to workspace section. This will allow users to branch beyond a single section (from library to profiles, for example) when searching for content. 13
Membership Management It is proposed that the developer create one master membership form, with multiple selection boxes to enable the same form to serve multiple purposes. The primary function of the form is registering as a user of the site. Optional additions (for either the user or the Admin to select) include joining the Lyris Network, submission for inclusion in the Who s Who database, The entire site should be provided in 2 languages (English and French) All pages should be editable in Dreamweaver, with the exception of the forms and databases. It is requested that the developer investigate the possibility of creating editable forms and databases in Sharepoint, that the site admin could easily adjust. The developer is requested to advise on the possibility of encouraging users to create their personal homepages on Sharepoint, as well as the possibility for developing personal homepages for each user. All Sites Library People Consolidated Replies News Help Colors & Type to be proposed by the developer, for approval by UNDP 14