2 EDITION How Do I Remote Web Conferencing with LSM A Zoom Quick Start
Remote Web Conferencing with LSM A Zoom Quick Start Table of Contents Goal 1 What You ll Need 2 Deciphering the Web Conference E-Mail 3 Participating on a Web Conference 3 How to Chat to the Host or to Other Participants 7 Logging Out and Getting Help 7 Goal Leading Software Maniacs (LSM) uses Zoom for web conferencing Similar to WebEx and GoToMeeting, we have determined that Zoom, wwwzoomus, to be the most impressive and cost-effective web collaboration tool on the market Key features include: Easy login, all you need is a PC or Mac with an Internet connection You can also use an ipad or iphone Watch with maximum performance, even over wireless Extremely easy to use Another document used for hosting with participants: Hosting a Web Conference with LSM - A Zoom Quick Startpdf Copyright 2016-2017 Leading Software Maniacs, LLC All Rights Reserved Leading Software Maniacs is a trademark of Leading Software Maniacs, LLC Zoom and Zoomus are trademarks of Zoom Video Communications, Inc All rights reserved 1
What You ll Need A basic Internet-connected computing system is all you ll need to participate in our LSM web conference: A PC or Mac Although the screen may be too small, you can use Zoom on an ipad (or even iphone) An Internet connection (wireless or Ethernet) Ethernet is best Audio (most laptops have these built-in): A speaker so that you can hear the webinar An optional microphone if you will be doing some talking To broadcast video (optional): To show your smilin face to the host and to other participants, you ll need a webcam (camera) So your computer doesn t have a webcam or a microphone? To avoid any phone charges, the preference is to use your system s speaker/mike And if your system doesn t have it (some desktop PCs don t), order the Microsoft LifeCam Studio 1080p HD Webcam from Amazon Logitech has a superb webcam with Logitech HD Pro Webcam C920, Widescreen Video Calling and Recording, 1080p Camera from Amazon Both use a single USB port Using a headset: And instead of using speakers, you can control interfering with coworkers with headphones or, better yet, a headset that includes speakers and a microphone Discounted to $60, we recommend the hearty BeyerDynamic MMX2 USB headset from Amazon If you want something thinner, superb quality, and more comfortable to wear, Logitech s Stereo H650E USB headsets should be acceptable You can nab one of these for about $60 on Amazon Copyright 2016-2017 Leading Software Maniacs, LLC All Rights Reserved 2
Deciphering the Web Conference E-Mail Web conferencing can take place instantly or on a schedule where you ll receive a meeting notice like this: You are invited to a Zoom meeting now Join from PC, Mac, Linux, ios or Android: https://zoomus/j/4259853615 Or iphone one-tap (US Toll): +16465588656,4259853615# or +14086380968,4259853615# Or Telephone: Dial: +1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll) Meeting ID: 425 985 3615 International numbers available: https://zoomus/zoomconference?m=q0t6ulhcayglh3ux9yfh4erfjc390kdp To install the software, copy and paste the Zoom URL from the message in your browser: https://zoomus/j/4259853615 Your conference URL will be different The message includes the phone number and meeting ID if you plan on using a phone or cell phone Participating on a Web Conference There are two distinct web conferencing roles: Host: Ken at LSM will initiate and control the sharing of his computer (screen or video) Participants: Zoom offers a variety of plans and our subscription allows up to 50 participants Copyright 2016-2017 Leading Software Maniacs, LLC All Rights Reserved 3
Zoom conferencing Participants Host (LSM) To get started, install the Zoom app using the information in the web conference e-mail 1 Download the app: Browse to the URL in the e-mail you received (https://zoomus/j/4259853615) The site prompts you to download and install the app on your system 2 Start the app: After installing, the Zoom app should run automatically If not, locate the app and double-click it Enter the meeting ID and your name so that the host knows who you are Windows macos Click the Join button 3 Setting up the audio and visual: If you plan on using your system s speaker, webcam, or microphone, you should be ready to go! Otherwise, call one of the phone numbers (6465588656) in Copyright 2016-2017 Leading Software Maniacs, LLC All Rights Reserved 4
the message and when prompted enter in the meeting ID (4259853615#) These phone numbers are not toll free and your web conference number and ID will likely be different Windows macos Click the Join Audio Conference by Computer button (or click the Phone Call panel to use a phone connection instead) You should now be connected to the web conference and the host will show his system s display to all participants in their Zoom window: Moving your cursor to the top of the Zoom meeting window should bring down a control panel from the top and the menu bar at the bottom: Copyright 2016-2017 Leading Software Maniacs, LLC All Rights Reserved 5
At the top control panel, clicking View Options shows screen controls you can select The menu bar at the bottom provides buttons that can help you manage the Zoom session: Mute: Mute (or unmute) your microphone Stop Video: Stops your webcam Invite: Send an invitation for others to participate with this web conference Participants: View the number of participants (including the host) for this web conference Share Screen: You can request to share your screen to the host and to other participants Chat: Send and receive typed text from the host and other participants Record: Record the web conference Leave Meeting: Quite Zoom (and this web conference) Copyright 2016-2017 Leading Software Maniacs, LLC All Rights Reserved 6
How to Chat to the Host or to Other Participants In case of trouble (ex: audio doesn t appear to work) during the web conference, click the Chat button in the menu bar at the bottom of the Zoom window to bring up the Zoom Chat dialog box Using Chat is a good way to let everyone know that you are now a participant or to indicate Zoom issues or questions Unless you specify a specific participant, everyone will see your text Logging Out and Getting Help There are two ways to leave the web conference: Click the Leave Meeting button in the far right of the menu bar in the bottom Zoom window or Type Command+Q (macos) or Alt+Q (Windows) Please visit us http://wwwleadingswmaniacscom, call at 4259853615, or e-mail at support@leadingswmaniacscom We make every attempt to respond immediately Copyright 2016-2017 Leading Software Maniacs, LLC All Rights Reserved 7
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