Océ VarioPrint 2105 Addendum
Océ-Technologies B.V. Copyright 2003, Océ-Technologies B.V. Venlo, The Netherlands All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ. Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ-Technologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes. Code number 1060009942 Edition 2003-08 US
Table of Contents Chapter 1 Accounting About Accounting 6 Define the workflow settings for accounting 9 Accessing the Accounting Log File 11 Table of Contents 3
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Océ VarioPrint 2105 Addendum Chapter 1 Accounting (US) This document describes the new Accounting function that is available on the Océ VarioPrint 2105. The document contains information for the system administrator and for the (key) operator. 5
About Accounting Introduction The Océ VarioPrint 2105 has an ' Accounting' function that is available on the operator panel. The 'Accounting' function allows the operator to specify an account number for a job. This account number is stored in a log file along with other information such as job name and number of scans or prints. Automatic print jobs that appear directly in the job queue and scan jobs are not taken into account. The accounting log file is stored on the controller of the Océ VarioPrint 2105. The operator can retrieve the log file from the controller. The operator can open the file, for example, in Microsoft Windows Excel. The Océ VarioPrint 2105 Settings Editor contains an accounting section for the System Administrator (SA). The operator can access a list of accounting log files in this section. The operator can download these accounting log files (.csv, comma separated files). (See Accessing the Accounting Log File) You can use 'Accounting' for example to store print and copy job information for one customer or project under one account number. The accounting log file contains, for example, the number of printed pages, the job name or detailed information about the paper that is used in the job. You can store the print and copy jobs under a defined account number. Note: The account number is not the same as an access pin code. The account number does not protect the print or copy job from unauthorized access. The Accounting Settings Access the System Manager on the operator panel of the Océ VarioPrint 2105 to define the accounting settings. 6 Addendum Océ VarioPrint 2105
[1] The Accounting Settings [1] The Accounting Settings [1] The Accounting Settings Settings in the 'System Manager' Options in the 'Accounting' menu Settings Accounting Accounting Define the accounting mode. 'Per job'. The operator must enter an account number for each print or copy job that is initialized with the green start key ( ). 'Automatic'. The operator sets the account number in the 'System Manager'. All the print and copy jobs (except the AP jobs) are registered under this number in the account log file. 'Off'. The account ID is no longer visible in the system monitor on the operator panel of the Océ VarioPrint 2105. Set account number Enter the account number. This option is only visible if 'Automatic' is selected. Accounting (US) 7
[1] The Accounting Settings Note: If you use the bundle print function or select multiple jobs in the mailbox, the operator must enter the account number only one time. The jobs in the bundle print job are recorded as separate jobs in the accounting log file. 8 Addendum Océ VarioPrint 2105
Define the workflow settings for accounting Introduction The operator can define or change the accounting settings in the 'System Manager' on the operator panel of the Océ VarioPrint 2105. The operator can define 2 settings (See About accounting). The accounting mode. (The choice that the operator makes, decides if the second setting, set the account number, can be set or not). Set the account number. Illustration [2] The Accounting Settings [2] The Accounting Settings Accounting (US) 9
How to define the accounting mode 1 Access the 'System manager' on the operator panel of the Océ VarioPrint 2105. 2 Select the 'Accounting' menu. 3 Press the softkey below the 'Accounting' setting to select 'Per job', 'Automatic', or 'Off'. 4 Press the softkey below the 'Set account number' setting to access the account dialog box. Note: This option is only available if the operator selects 'Automatic' in step 4-6. 5 Enter the account number (range: 0-99999). The operator can enter a code that has 1-5 digits. 6 Select 'Confirm' or 'Cancel' with the softkeys. Result When the 'Accounting' function is set to 'Per job', the operator must enter an account number for each copy job or print job from the network mailbox. There is no fixed number and no validation check. The operator is free to enter any account number. The job data is stored under this number in the accounting log file. When the 'Accounting' function is set to 'Automatic', the job data is grouped under the number that is set in the 'System manager'. When the 'Accounting' function is set to 'Off', the accounting function is deactivated. The Océ VarioPrint 2105 generates a log file on the controller. The account number is not logged with the jobs in the log file. If you change the setting from 'Automatic' to 'Off', the account number is reset to a default value. The former account number is deleted. 10 Addendum Océ VarioPrint 2105
Accessing the Accounting Log File Introduction The Océ VarioPrint 2105 enables the operator to define the accounting setting on the operator panel. The Océ VarioPrint 2105 stores the accounting information in a log file on the controller. The log file contains relevant job information. For example, the number of printed pages, the job name or detailed information about the paper that is used in the job. You can store the prints from the network mailbox and the copy jobs under a defined account number. You can use this information to calculate the costs for separate projects, departments or companies. The operator must access this log file through the Océ VarioPrint 2105 Settings editor. The accounting log file is a comma separated file (.csv). The operator can open and save this file to any location that is accessible through the network. Note: The accounting function is not available for automatic print jobs that go directly into the job queue. Before you begin Start the Océ VarioPrint 2105 Settings Editor in your web browser in the system administrator mode. To start the Océ VarioPrint 2105 Settings Editor, see Access the Océ VarioPrint 2105 Settings Editor Note: You can also access the Accounting section in the key operator mode, but the information in the Accounting section is read-only. The download option is only available when you log on as system administrator. Accounting (US) 11
Illustration [3] Accessing the Accounting Information [3] Accessing the Accounting Information How to access the accounting information 1 Select 'System' in the title bar of the Océ VarioPrint 2105 Settings Editor. 2 Click 'Accounting'. 3 Click one of the links in the right hand side of the screen to open the file in the browser. Note: The.acl file is the current accounting log file that the system uses to store the accounting information. This file remains active for 24 hours. The file is converted at midnight to a.csv file and added to the list of links. The controller can store a maximum of 100 log files. The oldest file is removed when the limit is reached. Result The accounting log file is opened. You can save the accounting log file to a location of your choice. You can use several applications (example, Microsoft Windows Excel) to access the accounting data. 12 Addendum Océ VarioPrint 2105
Index A Accounting 6 Accessing the Accounting Information 12 Accounting log file 11 Automatic 6, 10 Define the accounting mode 10 Off 6, 10 Per job 6, 10 Set account number 10 Setting the account number 6 System Settings 6 Workflow settings 9 Index 13
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