Weekly Mailing How-To Part 1. Building the web version (article) of the Pastor/Principal Weekly Mailing. Step 1. OCS Inbox Look in OCS mailbox for any relevant emails that should be included in the mailing. For example, see the Rachel Atkins email. Drag relevant emails into the Weekly Mailing folder. (Sort by Date: Newest on Top)
Step 2. Weekly Mailing Folder. In the middle column of the Outlook window, the right hand column of the email list will show one of three states: Blank flag: You must decide to approve its inclusion by clicking the flag (making it red), or to remove it from the folder. Red flag: Indicates that you, or someone, has approved the item for inclusion and it needs to be turned into article. For example, see the Tancioco email. After creating an article, click the red flag and it will become a grey check mark. Grey check mark: An article has been made for this email and it can be included in the next mailing. For example, see the Page email in Last Week. (Sort by Date: Newest on Top) Blank flag. Red flag. Article needs to be made. Weekly Mailing Folder Grey check. Article exists.
Step 3. Make articles for the red flags so that your screen is all grey check marks. (Set Category when applicable.)
Step 4. Open two tabs or two windows. In one tab, edit (pencil) the last mailing. Select All and Copy. In the other tab, start an article (Go) and paste in the contents of the previous mailing. Tab one has last weeks. Tab two has this weeks. Select All to highlight, then Copy from Tab one.
Step 5. In the other tab, a new article is opened and the old content is pasted in the new content area. Type (or copy/edit) the new title. Normally this article is left unpublished until completely edited. Also it is normally published with no author and in Full Display. See callouts below.. Working in tab two. Put new title here. Leave unpublished. Change to No. Change to Yes. Old content pasted here. Go to Category on the right and select Weekly Mailing. Pull down to set Category.
Step 6. In tab one, for each article to be included, copy the article name to the left of the pencil. It may take a few tries at first, since it is easy to click it open by mistake. Also the select often selects too much. Tab one. Highlight and copy title (and link) from Latest Articles.
Step 7. Back in tab two, paste the blue article title (with links) in the desired section. Note that the header links like On the Horizon remain active and do not need to be edited. On this new page, just paste new article titles and delete old titles. Tab two active Pasted title (with link) in proper sections Add source on second line. When done, Publish and Save. Hover the mouse over titles to check links.
Part 2: Weekly Mailing Email Done after weekly mailing article is ready 1. Log in to a Gmail account: www.gmail.com Login with: ocs@ocsww.org Password: School$4861 2. Once you re logged in, go to the address bar and type: https://login.mailchimp.com/google-apps?domain=ocsww.org
Go to Campaigns to replicate an existing template for mailing. Or click here to create a brand new template for mailing. Previous mailings are stored inside Campaigns Tab, it is recommended to use an existing email campaign as it has already been configured with format and template ready to go.
Replicating an existing mail. Click on View Report to see the dropdown menu. Select the second option Replicate. (NOTE: Since the previous mailing has the format and template setup and was successfully sent, it is recommended to use this step as it will save time by replicating and only content update is required.) The next screen will show the list of option for distribution list. Select the list that you want to send the mailing to and press Next.
Naming your campaign the same as the Email subject will help organize the mailing history. This should always be same. This is what your recipient will see in the subject line of the mailing This email address must always be used; otherwise MailChimp will not recognize the mail server and sending mail will not be successful. As mentioned before, the information will be pre-populated. Be sure to update the title of your mailing and remove (copy 01).
After you have updated the subject title, the next page is where you can update the content of the mail. The left side view shows how your mailing will look in other people s inbox. The right side view is where you can edit/update the content. The left side is what the message will look. The right side is where you can edit the content of the message. After the message has been updated, press Save & Close to go to the next step. The message on the left side window will reflect instantly as you update.
Click on Preview and Test and select the second option for Send a Test Email. Once the message is updated, you will come to this page which letting you know that everything is setup and ready to be sent. It is recommended that you send a test preview of the mailing to your inbox first before you click the Send button. This way, you can see exactly how the mail will look like to others people. Plus, you can go back to the message and make correction if needed. Once the mail is sent out to the mass, you cannot change the message. When you are 100% sure and ready, click Send. An high-five image will show up and let you that the mailing are being sent. You are done!