2 Creating and editing useful spreadsheets Creating lists automatically D EXCEL 2016 5 minutes Inserting cell content with the fill handle Fill options Fill options-r 1. Open the Fill options exercise file. 2. Select cell A2 and drag the fill handle down to cell A13. 3. Do the same with the other cells in row 2 by selecting the individual items and dragging the fill handle down to cell A13. 4. After using the fill handle with the entry Wednesday to fill column F, click the option button that now appears and select Fill weekdays. This ensures that only weekdays are included in the list. 5. Save the workbook as Fill options-r. HERDT-Verlag 1
3 Formatting worksheets Overview of useful formatting options 5 minutes Changing the font, font size and font color Using different font styles Changing the column width Turnover Turnover-R 1. Open the Turnover exercise file. 2. For the heading Turnover... select Candara font, font size 22 pt, a font color from the blue spectrum and the font style bold. 3. Format the column headings Planned and Realized with font size 14 pt, font styles bold and italic and the column heading Realized in red. 4. Format cells A8, B8 and C8 with font size 14 pt, font style bold and cell C8 additionally in red. 5. Adjust the width of column C and then save the workbook as Turnover-R. 2 HERDT-Verlag
3 Formatting worksheets D EXCEL 2016 Using styles 10 minutes Applying styles Modifying style Course review2 Course review2-r 1. Open the Course review2 exercise file. 2. Assign the Bad cell style to all entries in the Course dropouts column and the Output cell style to the entries in the Review of participants column. 3. Assign the Input cell style to the Start, Duration and No. participants columns. 4. Assign the Note cell style to the entries in the Trainer and Course columns. 5. For cell A1, use the Heading 1 cell style and assign the Heading 3 cell style to the cell range A3:G3. 6. Save the file as Course review2-r. HERDT-Verlag 3
3 Formatting worksheets Using conditional formatting 15 minutes Creating a custom number format Applying conditional formatting Course review Course review-r 1. Open the Course review exercise file. 2. Format the cell range D4:D27 using your own custom number format so that the text week(s) automatically appears after each number. 3. Define conditional formatting as shown below in cell range E4:G27 to highlight the relevant cells as follows: Mark the values in column E with blue data bars. Highlight cells in column F containing a number higher than two with a red font color and a light red cell background. Divide the participant ratings in column G into four different categories using traffic light colors. 4. Then save the workbook as Course review-r. 4 HERDT-Verlag
4 Formulas and functions Performing calculations with time data D EXCEL 2016 5 minutes Using the DATEDIF function Used cars Used cars-r 1. Open the Used cars exercise file. 2. Calculate the age of the used cars in cells C4:C14 with the DATEDIF function. The age should be displayed in years. 3. Save the file as Used cars-r. HERDT-Verlag 5
4 Formulas and functions Tips on using the IF and LOOKUP functions 10 minutes Using the IF function Bonus Bonus-R 1. Open the Bonus exercise file. 2. A bonus of 2% is paid for annual sales of at least 300,000. No bonus (0%) will be paid if annual sales are below this level. Use the IF function to calculate in column D the % rate that the branch managers should receive. 3. Save the file as Bonus-R. You can also write the percentage directly in the formula. Why is it better for the percentage to be in a separate cell? 6 HERDT-Verlag
5 Charts Quickly inserting charts D EXCEL 2016 5 minutes Creating a waterfall chart Waterfall chart Waterfall chart-r 1. Open the Waterfall chart exercise file. 2. Select the cell range A3:B11 and create a waterfall chart from the data in those cells (Insert tab, Charts group ). 3. Give the chart the title Monthly income and expenditure. 4. Double-click the Total data point to show the chart formatting task pane. 5. On the task pane, switch to the category and select the Set as total check box. This moves the relevant data point to the bottom end of the Y axis and formats it in gray. 6. Hide the grid lines by selecting the chart, clicking and deselecting the Gridlines check box. 7. Move and enlarge the chart so that it looks like the one below and save the file as Waterfall chart-r. HERDT-Verlag 7
5 Charts Completing charts 10 minutes Creating and formatting charts World population World population-r 1. Open the World population exercise file. 2. Create an area chart from cell range A4:B15 using the chart subtype Area (Insert tab, Charts group, ). 3. Move the chart object to a chart sheet and give the sheet the name World population (Chart). 4. Apply Quick Layout 7 to the chart and enter Changes in world population as the chart title. 5. Save the file as World population-r. 8 HERDT-Verlag
5 Charts Showing trends in charts D EXCEL 2016 5 minutes Creating a Forecast Sheet Trend Trend-R 1. Open the Trend exercise file. 2. Create a new Forecast Sheet using the data in the table. On the Forecast Sheet... the linear trend for sales figures up until 2020 should be calculated; a column chart should be created showing the sales figures from 2010-20. 3. Move the column chart to the newly inserted Forecast Sheet at the position shown below. 4. Save the worksheet as Trend-R. Error indicator; shows possible deviations from the calculated trend. HERDT-Verlag 9
6 Managing large tables with confidence Sorting tables 5 minutes Sorting table data Hit list Hit list-r 1. Open the Hit list exercise file. 2. Sort the table in the Hit list 1 worksheet initially by title in descending alphabetical order and then by composer in ascending alphabetical order. 3. Switch to the Hit list 2 worksheet and sort the table in ascending alphabetical order according to multiple criteria in the following order: Genre Composer Title 4. Save the file as Hit list-r. Hit list 1 worksheet Hit list 2 worksheet 10 HERDT-Verlag
7 Publishing worksheets D EXCEL 2016 User-friendly worksheets 10 minutes Clearing cell protection for single cells Protecting worksheets Buying behavior Buying behavior-r 1. Open the Buying behavior exercise file. 2. Select the Total worksheet. 3. Protect this worksheet from any changes being made without a password and configure the worksheet protection so that it is also not possible to select cells. 4. In the Frankfurt, Cologne and Hamburg worksheets only the cells in which the data is to be entered should be able to be edited. Specify in the relevant worksheets that the cells in the range B3:C5 are not protected. You can use group mode for this. 5. Then activate worksheet protection for all three worksheets but do not assign a password. 6. Check which changes are still possible in the worksheets. 7. Save the file as Buying behavior-r. HERDT-Verlag 11
7 Publishing worksheets Printing tips 10 minutes Specifying various print options in Page Layout view Creating a header and footer Defining a page break Used cars2 Used cars2-r 1. Open the Used cars2 exercise file. 2. Define the following header and footer: Header (right section): Page number and total number of pages Footer (left section): File name; footer (right section): Today s date 3. Browse through the various pages in Print Preview. 4. Switch to Page Break Preview. Modify the page breaks here so that all columns in the first table are printed on one page and that the complete third table appears on the second page. 5. Save the file as Used cars2-r. Page 1 in Print Preview Page 2 in Print Preview 12 HERDT-Verlag