The Video Conference Room Matters Part 1: Selecting the right tool for the job

Are video conference rooms obsolete? The sorry state of yesterday s video rooms Only available in the boardroom Marginal video quality Can t hear what s being said Hard to use Difficult to see everyone How do you share content? No wonder people fear these rooms! Polycom, Inc. All rights reserved. 4

As more people work remote, it s actually increasing demand for video conference rooms "If your organization were to deploy large numbers of personal and web-based video conferencing systems (video-enabled laptops, desktops, tablets, smartphones), what impact would that have on your organization's interest in room-based video conferencing systems? Source: Wainhouse Research Sept 2015 Polycom, Inc. All rights reserved. 6

Fact: Not everyone can or does works remote! Live collaboration is critical to all facets of organizational success Helps deal with a more complex environment Fosters teamwork, even among distributed workers Helps drive innovation and brand differentiation 82% of knowledge workers feel they need to partner with others throughout the day to get work done - Steelcase research, 2015 Polycom, Inc. All rights reserved. 7

More reasons video conference rooms are on the rise People moving to smaller rooms Lower cost solutions Better quality/experience/easier to use Desire for live interaction More open office environments Improved integration into business process and unified communications Polycom, Inc. All rights reserved. 8

Modern Workspaces Selecting the right tool for meeting spaces Personal Spaces Shared Spaces Workspaces On the Go Home Cube/Office Sanctuary (1-2) Huddle (3-6) Team Meeting (5-8) Assembly (10+) Collaborative Polycom, Inc. All rights reserved. 10

Modern Workspaces Selecting the right tool for meeting spaces Workspaces On the Go Home Cube/Office Sanctuary (1-2) Huddle (3-6) Team Meeting (5-8) Assembly (10+) Collaborative Polycom, Inc. All rights reserved. 11

What are huddle rooms and why do you need them? 3-6 Participants Frequent, smaller meetings Little to no technology Fewer dedicated offices 30-50M Huddle rooms Impromptu vs scheduled Polycom, Inc. All rights reserved. 12

Unique requirements for huddle rooms <$5,000 for whole room Users don t expect board room experience but MUST be reliable + + Wide field of view to capture everyone Hidden technology Polycom, Inc. All rights reserved. 13

Team/Assembly Spaces Characteristics Fixed/static environment yet multi-purpose BYOD/Laptops/tablets/conf phones Mostly scheduled collaboration Evaluative and informative collaboration Used by all levels in the organization Key Considerations How to integrate scheduling? How to launch a meeting? How large is the room? How many participants? Special A/V requirements? Can people/content be seen/heard? Polycom, Inc. All rights reserved. 16

Team/Assembly Spaces Deploying video in conference rooms today All-in-one Consistent experience Standard set of components No construction Video Collaboration Standard Conference Rooms Rooms Custom Build Design each room Assorted components Unique requirements Polycom, Inc. All rights reserved. 17

Presentation vs Collaborative Spaces Presentation Room Experience Collaborative Room Experience Presentation-focused Scheduled Controlled Formal Comfortable for 1-2 hours Camera and displays at end of long table Collaboration-focused Ad Hoc Loosely controlled Informal Comfortable for several hours Multiple displays or whiteboards Polycom, Inc. All rights reserved. 20

Key takeaways 1. Growth in telecommuting = growth in conference rooms 2. To drive adoption, deliver a great experience! 3. Know your requirements and select the right tool for the job Polycom, Inc. All rights reserved. 22