Etech Group Technical Documentation Studywiz eportfolio Teacher's Guide
Studywiz eportfolio Teacher's Guide Contents 1 eportfolio Overview 3 1.1 Navigate to Your eportfolio Page 3 2 My Records 4 2.1 Add a Record 4 2.1.1 Add Evidence to a Record 6 2.1.2 Edit Record Evidence 13 2.1.3 Delete Record Evidence 14 2.2 Edit a Record 16 2.3 Delete a Record 17 3 My Collections 19 3.1 Build a Collection 19 3.1.1 Add a record to a Collection 19 3.2 Publish a Collection 23 3.2.2 Share a Collection Outside Studywiz 25 4 Showcase 28 4.1 Search for Published Collections 28 4.2 Search for Student eportfolios 29 5 Document details 31 01.00 Page 2 2008 Etech Group
eportfolio Overview 1 eportfolio Overview The Studywiz eportfolio enables students and teachers to store information about their academic and extra curricular achievements in a flexible and portable format. Users can store a range of achievement records in system-defined folders. These achievement records can then be added to eportfolio collections which can be published within or outside Studywiz. As a teacher you have your own eportfolio, and can also open and view your students eportfolios. 1.1 Navigate to Your eportfolio Page Follow this procedure to open your Studywiz eportfolio. From this page you can browse the eportfolio by My Records, My Collections, and Showcase. My Records The My Records section is an archive of your achievements, interests, qualifications, skills and training, and any other notable activity or event. Each record can be verified by evidence which can be added to the record. My Collections The My Collections section (the Presentation and Transition segment of the eportfolio) is a collection of eportfolio records that together show some aspect of your learning. You can build set collections by selecting items from your My Records section. Most deployments are configured with a My Favourite Work collection and a My Resume collection. Showcase The Showcase section enables you to search for and view another student s published eportfolio collections. For teachers the Showcase provides access to student eportfolios. 01.00 Page 3 2008 Etech Group
Studywiz eportfolio Teacher's Guide 2 My Records The My Records section is the centre of a Studywiz eportfolio. It is where users store and organise their records to demonstrate that they have met learning goals and requirements. In the My Records section users can also add evidence of learning experiences from outside the formal learning environment and can reflect on their work. You can create nine different types of records: Extra Curricular Activity Project Qualification Award Publication Membership Training Course Unit Professional Experience. 2.1 Add a Record Follow the procedure below to create a new record. 3. Click the My Records button. The My Records panel appears. 01.00 Page 4 2008 Etech Group
My Records 4. Click the type of new record you want to create. The Choose a Folder panel appears. Your new record can be stored in one of six folders: Achievements Interests Experiences Qualifications Skills & Training Other. 5. Click the folder in which you want to create the record. The Adding new <Record Type> panel appears. 6. In the Name field, type a name for the new record. 7. In the Description field, type a description of the new record. 8. Save the record: To save the record and then add evidence to support the record, click Apply. The record is saved and the Evidence button appears. 01.00 Page 5 2008 Etech Group
Studywiz eportfolio Teacher's Guide To add evidence to the record, follow the instructions in the Add Evidence section from step 6 below. To save the record and return to your eportfolio folders, click Ok. The folder in which you saved the record opens. 2.1.1 Add Evidence to a Record You can add File or Website evidence to any record you add to your eportfolio. Each record can have any number of different evidences. Follow the appropriate procedure below to add evidence to a record. 2.1.1.1 Add a Web Site as Evidence 3. Click the My Records button. The eportfolio folder structure appears in the left panel. 4. Click the folder that contains the record to which you want to add evidence. 01.00 Page 6 2008 Etech Group
My Records 5. Click the record to which you want to add evidence. The record opens. 6. Click the Evidence button. The Adding new Record panel appears. 7. Click the Website button. The Adding new Website pane appears. 8. In the Name field, type a name for the evidence. 9. In the Description field, type a description of the evidence. You can use the Rich Text Editor to format the text. 10. In the Website title field, type the title of the website. 11. In the URL field, type or copy and paste the URL of the website. 12. Click the Ok button. The evidence is added to the record. 2.1.1.2 Upload a File as Evidence 01.00 Page 7 2008 Etech Group
Studywiz eportfolio Teacher's Guide 3. Click the My Records button. The eportfolio folder structure appears in the left panel. 4. Click the folder that contains the record to which you want to add evidence. 5. Click the record to which you want to add evidence. The record opens. 01.00 Page 8 2008 Etech Group
My Records 6. Click the Evidence button. The Adding new Record panel appears. 7. Click the File button. The Adding new File pane appears. 8. In the Name field, type a name for the evidence. 9. In the Description field, type a description of the evidence. You can use the Rich Text Editor to format the text. The File Upload behaviour depends on the operating system you are using. Macintosh and Windows upload procedures are shown below: Macintosh Windows 01.00 Page 9 2008 Etech Group
Studywiz eportfolio Teacher's Guide Macintosh a. Click the Choose File button. The Finder appears. Windows a. Click the Browse button. The File Upload dialog box appears. b. Navigate to the appropriate directory. b. Navigate to the appropriate directory. c. Select the file you want to upload. c. Select the file you want to upload. d. Click the Choose button. The dialog box closes and the Upload File panel reappears. 10. Click Upload. The Edit File Details panel appears. d. Click the Open button. The dialog box closes and the Upload File panel reappears. 11. Ensure that the File Name is correct. 12. Click the Save button. The Adding new File pane reappears. 13. Click Ok. The evidence is saved and added to the record. 2.1.1.3 Import a File from your elocker as Evidence 01.00 Page 10 2008 Etech Group
My Records 3. Click the My Records button. The eportfolio folder structure appears in the left panel. 4. Click the folder that contains the record to which you want to add evidence. 5. Click the record to which you want to add evidence. The record opens. 6. Click the Evidence button. The Adding new Record panel appears. 01.00 Page 11 2008 Etech Group
Studywiz eportfolio Teacher's Guide 7. Click the File button. The Adding new File pane appears. 8. In the Name field, type a name for the evidence. 9. In the Description field, type a description of the evidence. You can use the Rich Text Editor to format the text. 10. Click the Import file from elocker button. Your elocker appears. 11. Navigate through your elocker folders to the file. 12. Adjacent to the file, click the Import Activity from elocker button. The file is imported and the Adding new File pane reappears. 13. Click the Ok button. The evidence is saved and added to the record. 01.00 Page 12 2008 Etech Group
My Records 2.1.2 Edit Record Evidence 3. Click the My Records button. The eportfolio folder structure appears. 4. Click the folder that contains the record evidence that you want to edit. 01.00 Page 13 2008 Etech Group
Studywiz eportfolio Teacher's Guide 5. Click the record that contains the evidence you want to edit. The record opens. 6. Adjacent to the evidence you want to edit, click the Edit button. The Editing panel appears. 7. Make the changes to the Evidence. 8. Click Ok. The changes are saved. 2.1.3 Delete Record Evidence 01.00 Page 14 2008 Etech Group
My Records 3. Click the My Records button. The eportfolio folder structure appears. 4. Click the folder that contains the record that you want to delete. 5. Click the record that contains the evidence you want to delete. The record opens. 6. Adjacent to the evidence that you want to delete, click the Delete button. 01.00 Page 15 2008 Etech Group
Studywiz eportfolio Teacher's Guide 2.2 Edit a Record 3. Click the My Records button. The eportfolio folder structure appears. 4. Click the folder that contains the record that you want to edit. 5. Adjacent to the record you want to edit, click the Edit button. The Editing page appears. 01.00 Page 16 2008 Etech Group
My Records 6. Make your desired changes to the record. 7. Click the Ok button. The changes are saved and the folder reappears. 2.3 Delete a Record 3. Click the My Records button. The eportfolio folder structure appears. 01.00 Page 17 2008 Etech Group
Studywiz eportfolio Teacher's Guide 4. Click the folder that contains the record that you want to delete. 5. Adjacent to the record you want to delete, click the Delete button. The Are you sure? dialog box appears. 6. Click OK. The record is deleted. 01.00 Page 18 2008 Etech Group
My Collections 3 My Collections My Collections is a collection of eportfolio records that together show some aspect of a user s learning. Users can build set collections by selecting items from their My Records section. Most deployments are configured with a My Favourite Work collection and a My Resume collection. A user cannot create their own collection type. Additional collection types and subsequent collection sections can be added to the My Collections list by Studywiz support. Once a collection has been published it can be viewed through Studywiz and can also be viewed from a separate webpage which is password protected and delivered through Studywiz. Collections published within Studywiz can be viewed by all Studywiz users in your school. 3.1 Build a Collection Follow the procedure in this section to build a collection by adding records from your My Records section. Before you build a collection ensure that you have created the appropriate records that you want to include in the collection. To add records to your eportfolio follow the Add a Record section above. 3.1.1 Add a record to a Collection 3. Click the My Collections button. The My Collections panel appears. 01.00 Page 19 2008 Etech Group
Studywiz eportfolio Teacher's Guide 4. Click the collection to which you want to add a record. The <collection name> panel appears. By default you can create two types of collections: a Favourite Work collection or a Resume collection. Studywiz Support can add more collections to your deployment. 5. Depending on where you want to add the record click the appropriate section. The specific section panel appears. The two different Collections have different sections. 6. Click the Add Record button. The Adding new Record to: panel appears. It displays the My Records folder structure. 7. Click the folder that contains the record you want to add to the collection. The folder expands and displays its contents. 01.00 Page 20 2008 Etech Group
My Collections 8. Adjacent to the record you want to add, click the Add as View Item button. The record is added and the Changes Saved notification appears. Remove a Record from a Collection 3. Click the My Collections button. The My Collections panel appears. 01.00 Page 21 2008 Etech Group
Studywiz eportfolio Teacher's Guide 4. Click the collection that includes the record you want to remove. The collection panel appears. On most deployments the two available collection types are either My Favourite Work or My Resume 5. Click the section that contains the record. The folder pane appears and displays the folder contents. 6. Adjacent to the record you want to remove from the collection, click the Remove button. The record is removed and the Removed notification appears. 01.00 Page 22 2008 Etech Group
My Collections 3.2 Publish a Collection To make a collection viewable to other Studywiz users, follow the procedure below. 3. Click the My Collections button. The My Collections pane appears. 4. Click the collection that you want to publish. The collection panel appears. On most deployments the two available collection types are either My Favourite Work or My Resume 5. Click the Publish button. The collection is published. 01.00 Page 23 2008 Etech Group
Studywiz eportfolio Teacher's Guide The Collection can now be viewed internally by other Studywiz users. To make the collection viewable to users outside Studywiz, follow the Share a Collection Outside Studywiz procedure below. 3.2.1.1 Unpublish a Collection 3. Click the My Collections button. The My Collections pane appears. 01.00 Page 24 2008 Etech Group
My Collections 4. Click the collection that you want to unpublish. The collection pane appears. 5. Click the Unpublish button. The collection is unpublished. Other Studywiz eportfolio users can no longer view the collection. 3.2.2 Share a Collection Outside Studywiz eportfolio collections can be viewed externally from Studywiz. Follow this procedure to create an external site for one of your collections. The external site can only be accessed by people who know the user name and password that you select. 01.00 Page 25 2008 Etech Group
Studywiz eportfolio Teacher's Guide 3. Click the My Collections button. The My Collections pane appears. 4. Click the collection that you want to share externally. The collection pane appears. 5. Select the Can be viewed outside Studywiz option. The Username and password fields appear. 01.00 Page 26 2008 Etech Group
My Collections 6. In the Username field, enter a username. 7. In the Password field, enter a password. Do not use your Studywiz password. This is a password you will have to share with the people who you want to access the site. 8. Click the Save button. The changes are saved. You can now access the collection from the external link that is displayed at the bottom of the page. 01.00 Page 27 2008 Etech Group
Studywiz eportfolio Teacher's Guide 4 Showcase The Studywiz eportfolio Showcase section is an eportfolio search engine. It enables users (currently only Teachers) to view all published collections on the Studywiz deployment. The Students search functionality is currently not enabled. Teachers are also able to view the eportfolios belonging to students in their classes. Teachers have full write and edit access to these eportfolios. 4.1 Search for Published Collections 3. Click the Showcase button. The Showcase panel appears. 4. In the Keyword field, type the name of the user whose collections you want to view. 01.00 Page 28 2008 Etech Group
Showcase To view all the published collections on your deployment, leave the search fields empty. 5. Select the Search Published Collections option. 6. Click the Search button. The search results appear. 7. To open a collection, click the collection title. The collection opens. 4.2 Search for Student eportfolios As a teacher you have full write access to your students (students in your classes) eportfolios. You can add, edit or delete records or evidence, and you can unpublish a student s collection. Follow this procedure to search for and open a student s eportfolio. 3. Click the Showcase button. The Showcase panel appears. 01.00 Page 29 2008 Etech Group
Studywiz eportfolio Teacher's Guide 4. In the Keyword field, type the name of the student whose eportfolio you want to view. To view all your students eportfolios, leave the search fields empty. 5. Select the Search eportfolios option. 6. Click the Search button. The search results appear. 7. Click the Student whose eportfolio you want to open. The student s eportfolio appears. Navigation through the student eportfolio and the functioning of the student eportfolio operates the in the same way as your own. To add, edit or delete a record refer to the My Records section of this document. To add, edit or delete a piece of evidence refer to the My Records section of this document. To add or remove a record from a collection, refer to Add a record to a Collection section of this document. To publish or unpublish a collection, refer to the Publish a Collection section of this document. 8. To return to your own eportfolio, click My eportfolio. Your own eportfolio page appears. 01.00 Page 30 2008 Etech Group
Document details 5 Document details Approval Owner Anthony Stoner Version 01.00 Modified By Anthony Verdouw Date 29 Apr 08 Approved By Anthony Stoner Date 29 Apr 08 Review Frequency Quarterly Distribution Name Role Produced by Etech Global Support Floor 1, 61 Davey St Hobart Tas 7000 Australia support@etechgroup.com.au www.etechgroup.com.au ph: +61 3 6270 6222 f:+61 3 6270 6299 01.00 Page 31 2008 Etech Group