Accountants Enterprise CRS Data Migration Guide Corporate Compliance Version 3.0
Copyright 2011 MYOB Technology Pty Ltd. All rights reserved. Disclaimer MYOB Technology Pty Ltd has made every attempt to ensure the accuracy, relevance and completeness of this material but excludes (to the extent allowed by legislation) any warranties regarding it. Furthermore MYOB, its staff and agents shall not be liable for any loss, cost or damage (however incurred including negligence) arising out of errors or omissions in the material, especially if such materials contain information sourced from third parties or the ATO/IRD. In some cases the materials provided contain case studies (applying particular accounting standards or legislation) and anecdotes which may not directly apply to the user's circumstances and are used as representative examples only and should not be considered as authoritative advice regarding any accounting standard, law or industry opinion. MYOB advises that if the user wishes to rely on the case studies contained in the material then it must seek professional advice before doing so. Furthermore reliance on the representative examples in the seminar materials is at the user's own risk. Special Permissions Copyright MYOB acknowledges the permission of Thomson Legal and Regulatory Limited to utilise the templates from the XYZ Model Financial Accounts written by Moore Stephens Pty Ltd. MYOB claims copyright in respect of all published content. None of the material published herein may be copied or altered or distributed in any format without the prior written consent of MYOB. Trademarks All trademarks used in this material are owned by MYOB Technology Pty Ltd or the indicated registered owners of the trademarks. Users are forbidden from using, copying or transporting the trademarks without express prior written consent. AppleShare and Macintosh are registered trademarks of Apple Computer, Inc., registered in the United States and other countries. LiveLinks is a trademark of Ceedata Holdings Pty Ltd. Microsoft, MS DOS, Windows, Windows NT, Windows BackOffice and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the United States and other countries. Novell and Netware are registered trademarks of Novell, Inc. MYOB Technology Pty Ltd ABN 30 086 760 269 12 Wesley Court Burwood East VIC 3151 MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide Printed: 3 February 2011 4:38 pm
Contents Overview and Checklist Phase 1 Pre migration......................................................... 4 Migration Checklist........................................................4 Check system prerequisites.................................................4 Overview of Migration from CRS to Corporate Compliance.......................5 Entities...............................................................5 People................................................................6 Organisations..........................................................6 Addresses.............................................................7 Share and Unit Capital...................................................8 Agents................................................................8 ASIC Forms and Company Statements......................................8 CRS Features not Supported in Corporate Compliance 3.0........................9 Phase 2 Migrate Your CRS Data................................................ 9 Prepare Your Data for Migration............................................10 System Detects One or More Errors.......................................14 System Detects No Errors...............................................14 Migrate Your Data........................................................15 Appendices Appendix A: Data Migration Correcting Errors and Warnings................... 17 Errors..................................................................17 Information & Warning Messages...........................................24 Appendix B: Company Type and Class Australian Companies................... 47 MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 3
Overview and Checklist Read through the CRS Data Migration Guide completely before commencing the installation of the Corporate Compliance 3.0 software. It will help you plan for the tasks required. You will need to install Corporate Compliance on your server prior to running the data migration process. Phase 1 Pre migration Migration Checklist Step Description Completed 1 Check your system prerequisites. 2 Read the overview of the migration from CRS to Corporate 3 Install Corporate Compliance on your server. Refer to the MYOB AE Corporate Compliance 3.0 Installation Guide 4 Check the About box in your CRS installation. You must have CRS 8.5 installed before you can migrate your CRS data to Please contact MYOB support if you require help with this task. 5 Prepare your data for migration. Start the data migration from CRS to Review the data integrity check report. 6 Complete the data migration from CRS and verify data in Check system prerequisites The CRS data migration has the same system requirements as the CRS application. The CRS data migration should be run from the same workstation where CRS successfully installed. See the MYOB website for the System Requirements for MYOB AE products. http://myob.com/ Important: The programs, CRS and the CRS data migration are not compatible with 64 bit Operating Systems. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 4
Overview of Migration from CRS to Corporate Compliance The migration of data from your CRS to Corporate Compliance is a once only process that is performed after installing Corporate Compliance on your server. This process: Captures data currently stored in your CRS database. Checks the integrity of your CRS data and provides a detailed integrity check report so that you are aware of any issues with your data. Imports the data to the Corporate Compliance database so that you can maintain your data using the Corporate Compliance program. Warning: The migration process will overwrite any existing data in your Corporate Compliance system. The following outlines the details of the data migrated to Entities All entities will be migrated from CRS to Dormant entities will be set up as non managed companies. The type and class of a company are set up in a different manner to that in Corporate The current settings will be used to set the correct company type and class for each entity in Refer to Appendix B for company type conversion rules. currently support the identification of entities as partnerships or superannuation funds. These companies will be migrated with no company type or class. Address Details The current registered, business and postal address of each corporation will be migrated to Former addresses will not be migrated to The current member address and foreign address for entities will not be migrated to CRS uses the registered address of companies when notifying the ASIC about companies that are shareholders. Corporate Compliance will contrive to do so however it is possible to change the default notification address to the business address for these companies. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 5
Office Holdings All current and former office holdings of the following types will be migrated to Corporate Compliance: director secretary alternate director trustee. Other office holdings will not be migrated. support custom position types. Share Capital The full share transaction history and current shareholdings of an entity will be migrated to Options are not currently supported by Corporate Compliance and will not be migrated. Other Details All current and former auditors will be migrated to All former names of the company will be migrated to All current and former ultimate holding company details of an entity will be migrated to People All people recorded in the Corporate Register System will be migrated to Corporate This includes full birth details and the current residential and postal address of people. Former addresses will not be migrated to Current Business address and address for service of notices will not be migrated to Organisations In CRS, all organisations may be used in one of the following ways: To represent a company that is not managed by the practice, for example, an auditor company or shareholder of an entity. To represent a joint share holding. To represent a Trust or Estate. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 6
An organisation represents a trust or estate if there is one or more associated trustees. An organisation that represents a trust or estate will be migrated as a nonmanaged company. The beneficiaries of the trust will be recorded in the notes of the company. An organisation represents a joint shareholding if there are associated members only and the organisation holds shares in an entity in CRS. An organisation that represents a joint shareholding will not be migrated to Any other organisation is considered a company that is not managed by the practice. An organisation that represents a company will be migrated as a non managed company. Shares held by organisations Corporate Compliance reports the immediate holder of shares to the ASIC. Corporate Compliance does not support the organisation structure. The share holdings of organisations migrated to Corporate Compliance will be changed so that the holder reported to the ASIC via Form 484C will now directly hold the shares. Shares allotted to an organisation that represents a joint shareholding in CRS will be directly held by all members in Shares allotted to an organisation that represents a trust or estate in CRS will be directly held by the trustee in Shares allotted to an organisation that represents a non managed company will be held by the organisation itself in Associates entities of an organisation The roles of entities, people and organisations that are associated to an organisation is not supported in This information will be appended to the Notes section of organisation. Addresses The current registered, business and postal address of a company will be migrated to support member's address or foreign address types. The current postal and residential address of a person will be migrated to Corporate support business addresses for people. Address details are not edited separately in Addresses that are shared by more than one contact are updated by editing the details of a person or corporation that shares that address. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 7
Share and Unit Capital The full transaction history of shares and units along with any current shareholdings or unitholdings of an entity will be migrated to Options are not currently supported by Corporate Compliance and will not be migrated. All amounts recorded in Corporate Compliance are deemed to be in Australian dollars. support identification of currencies. support issues or transactions of shares and units of greater than 2 billion shares/units. Shareholdings of an Organisation that Represent a Trust or Joint Shareholding An organisation represents a trust or estate if the organisation has one or more associated trustees. Current and former shareholdings linked to an organisation that represents a trust will now be linked directly to the trustee associated with the organisation. An organisation represents a joint shareholding if there are no associated trustees and there are one or more associated members. Current and former shareholdings linked to an organisation that represents a joint shareholding will now be linked directly to all the members associated with the organisation. Beneficial Owners Shares and units will be set to beneficially or non beneficially held, depending on the information set up for each holder. If the shares or units are held non beneficially, then the beneficial owner identified in CRS will carry over to Agents All agents and the current ELS login details will be migrated to ASIC Forms and Company Statements The details of all forms lodged and accepted by the ASIC on behalf of a corporation or agent will be migrated to These forms cannot be viewed in Annual company statements and RC05 forms received from the ASIC will be migrated to Corporate Compliance and can be viewed. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 8
CRS Features not Supported in Corporate Compliance 3.0 The following information will not be migrated to Corporate Compliance Seal Usage Options Capital share certificate consolidations CRS security settings and users Business names Document Reporter documents Procedure tracking information Billing Securities and futures licences Attributes Prescribed Interests Other Directorships Central Database and Tax integration settings Divisions Custom officer positions Incorporation data Class Orders Entity tree information (parent entities) AGM meeting dates Phase 2 Migrate Your CRS Data After installing the Corporate Compliance software (for the first time only), you are ready to migrate your CRS data to Note: Migration of CRS data will overwrite any existing Corporate Compliance data. Do not re migrate your CRS database if you have commenced work in The Corporate Compliance Data Migration Wizard guides you through the data migration process over two stages: Prepare Your Data for Migration (see page 10). Migrate Your Data (see page 15). MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 9
The time required to migrate your CRS data depends on the size of your database. A large database can take between 30 and 60 minutes. Note: When you complete the data migration and then start using Corporate Compliance, any further changes made in CRS will not be copied to Corporate However, you will still be able to view your data from CRS. Each time you run the Corporate Compliance Data Migration Wizard, all data changes that you have made in Corporate Compliance since the previous data migration will be overwritten. Prepare Your Data for Migration Prior to migrating your Corporate Register System data, you will need to check the integrity of the data to ensure that the data migrates successfully. The migration process involves: running the first stage of the data migration wizard checking the Data Integrity Check Report correcting any errors and warnings listed in that report as described below, and rerunning the first stage of the wizard again until the integrity of the data is established. To run the data migration wizard: 1. Close all programs on your PC. If you are migrating data on a server, close all programs on any PCs that are connected to it. 2. Click Start > Programs > MYOB Accountants Enterprise > Corporate Compliance > Utilities > Data Migration from CRS. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 10
The Welcome window for the Corporate Compliance Data Migration wizard appears. This window includes a caution advising you that any data you may have previously migrated is overwritten. 3. Click Next. The Data Location window allows you to navigate to the location of your CRS program and data. When you are ready to migrate your data (as detailed in Migrate Your Data on page 15). MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 11
Note: If you have migrated your CRS data previously, a message at the bottom of this window will display to warn you that any changes made since the previous data migration will be overwritten. 4. Click Next. The Data Import and Migration window appears. The following processes start automatically: Importing data, which extracts data from the nominated Corporate Register System database to temporary text files, then imports the data to temporary Corporate Compliance database tables. Verifying data for migration, which checks the integrity of the imported data. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 12
The Data Integrity Check Report appears with a list of errors and warnings that the wizard has detected from the imported data. The Data Integrity Check Report contains the following columns: Column Table Line Type Description Definition For MYOB reference only: This indicates the database table where the error/warning is located. For MYOB reference only: This indicates the row number in the table where the error/warning is located. This column indicates the type of data fault, that is, error or warning. If errors are present, you cannot proceed with the data migration until you correct the data. If warnings are present, you can proceed with the data migration, however MYOB recommends that you investigate each warning and, if possible, correct the data. If information messages are present, you can proceed with the data migration, however MYOB recommends that you investigate each warning and, if possible, correct the data. This column contains the message that explains the error or warning that has been triggered by the CRS data being migrated. See Errors on page 17 for an explanation of each message and any required changes or workarounds. 5. Click Print to automatically send your report to the default printer. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 13
6. Click Close. This generates a copy of the report in the location indicated on screen. This report is called DataCheckRpt.doc and can be located in your Corporate Compliance CRS conversion folder on the server. For example, C:\Program Files\MYOB\Corporate Compliance\CRS Conversion. System Detects One or More Errors If the system detects any errors, the following message appears: You will not be able to continue with the data migration process. Click OK on this message and then click Cancel on the wizard step displayed to close the data migration. You need to review the data integrity check report produced by the migration wizard and correct all errors prior to continuing the migration. We recommend that you also review all warning and information messages. For more information, refer to Appendix A: Data Migration Correcting Errors and Warnings on page 17. You need to commence the data integrity check process again to verify the amended data. System Detects No Errors If the system does not detect any errors but does result in any warning or information messages, the following message appears: If you want to continue with the migration process, click Yes. Proceed to Migrate Your Data on page 15. If you do not want to continue, click No on this message and click Cancel on the wizard to close the data migration. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 14
Note: Errors must be corrected to proceed with the data migration. Warnings do not need to be corrected, however MYOB recommends that you correct them before proceeding with the data migration. This ensures that your use of the data in Corporate Compliance is optimised. It is generally easier to correct warnings within CRS prior to migration than to correct them later in Corporate Migrate Your Data After preparing your CRS data (as described in Prepare Your Data for Migration on page 10) you can then run the data migration wizard to its completion. This process migrates your CRS data to Note: The wizard overwrites any existing Corporate Compliance data with your CRS data each time you run this part of the wizard. This means that if you have previously migrated your data then edited it in Corporate Compliance, this data is overwritten with the data in CRS. 1. After preparing your data for migration, that is, by correcting errors and warnings listed in the Data Integrity Report, as described in the previous chapter, the Data Integrity Check Report appears. 2. Click Close. If you have corrected all errors and warnings, the Data Import and Migration window displays again and starts the data migration automatically. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 15
3. When the Migrating data and Producing Report steps are complete, the Data Migration Summary window appear automatically. This window contains a summary of the company and people records that have been migrated from CRS to 4. Click Finish to complete the data migration. Note: Now that you have migrated your CRS data, changes made in CRS will not be copied to The data migration is complete. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 16
Appendices Appendix A: Data Migration Correcting Errors and Warnings The following tables provide solutions for correcting errors and warnings that may appear in your Data Integrity Check Report. (See Prepare Your Data for Migration on page 10.) Errors must be fixed to complete data migration. Warnings do not need to be fixed, but fixing them will ensure the integrity of your data. Errors To assist you to read these error messages, an example of error 5004 is: Xenia Motors Ltd (XML), Paige Pickles (PP), Director Officer has a cease date (31/6/200) prior to their appointment date (31/6/1999). You may review and update officer details in Code Message Resolution 100 <Agent Number>, (<Agent Code>) Duplicate agent code. You must delete one of the duplicate agents. The agent code needs to be unique so that forms and documents can be migrated correctly to Corporate 200 <Company Name>, (<Entity Code>) Duplicate entity code. You must change one of the one of the duplicate entity codes or delete the duplicate entity. allow duplicate client codes From the Corporation Utilities module: Select File > Agents > Browse. Delete the agent with the duplicate agent code. From the Corporation Register System module: Select File > Entities > Browse Enter the entity code and press [Enter]. All entity records with this code will be listed. CRS does not support duplicate entity codes. After identifying the entities with the duplicate codes, contact support for further assistance. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 17
Code Message Resolution 201 <Organisation Name>, (<Organisation Code>) Duplicate organisation code. You must change one of the one of the duplicate organisation codes or delete the duplicate organisation. allow duplicate client codes 203 <Company Name>, (<Entity Code>) Duplicate ACN (< ACN Number>). This company cannot be converted to Please review CRS data before rerunning conversion. allow duplicate ACN values. This ensures company statements and files received by ASIC are matched to the correct entity. From the Corporation Register System module: Select File > Organisations > Browse. Enter the person code and press [Enter]. All Organisations records with this code will be listed. CRS does not support duplicate organisation codes. After identifying the organisations with the duplicate codes, contact support for further assistance. Locate the entities and organisations that are using this same ACN. From the Corporation Register System module Select File > Entities > Browse. click Filter button. Enter the duplicate ACN value and click Filter button. From the Corporation Register System module Select File > Organisations > Browse Click Filter. Enter the duplicate ACN value and click Filter. Identify which company requires this ACN. Remove or change the ACN on the other entities and organisations. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 18
Code Message Resolution 204 <Company Name> (<Entity Code>) Duplicate ABN (<ABN Number>). This company cannot be converted to Please review CRS data before rerunning conversion. allow for duplicate ABN values. 205 No entity records exist. Please select a valid CRS dataset or restore from backup. 300 <Person name> (<Person Code>) Duplicate person code. You must change one of the one of the duplicate people codes or delete the duplicate person. allow duplicate client codes From the Corporation Register System module: Select File > Entities > Browse. Click Filter. Enter the duplicate ABN value and click Filter. From the Corporation Register System module: Select File > Organisations > Browse. Enter the organisation code and press [Enter]. Identify which company requires this ABN. Remove or change the ABN on the other entities and organisations. The data directory selected does not contain company information in the entities database for the CRS dataset chosen for migration. You cannot proceed with the CRS conversion. From the Corporation Register System module, select Help > About. Check the current directory for the location of your CRS database files. From the Corporation Register System module: Select File > People > Browse, Enter the person code and press [Enter]. All people records with this code will be listed. CRS does not support duplicate person codes. After identifying the people with the duplicate codes, contact support for further assistance. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 19
Code Message Resolution 400 <Address details>, (<Address code>) Duplicate address code. You must change one of the duplicate address codes or delete the duplicate address. Unique address codes are required so that the details of any contact that use this address can be migrated correctly to Corporate 402 Person 402 Entity 500 Person The residential address for <Person Name>, (<Person code>), has more than one address without a cease date. Please return to CRS and delete which ever should not apply. The <registered/business/ postal address> for <Entity Name>, (<Entity code>), has more than one address without a cease date. Please return to CRS and delete which ever should not apply. <Organisation Name>, (<Organisation code>) has a <trustee / member name> with code (<Person code>) that is missing from CRS people list. Trustees and members of organisations that hold shares must exist in CRS before you can convert to Corporate From the Corporation Register System module: Select File > Address > Browse. Enter the address code and press [Enter]. All addresses with this code will be listed. CRS does not support duplicate organisation codes. After identifying the organisations with the duplicate codes, contact support for further assistance. From the Corporation Register System module: Select File > People > Browse. Locate and open the person record. Check the former address details. Ensure there is no former address listed without a cease date. From the Corporation Register System module: Select File > Entities > Browse. Locate and open the entities record. Check the former address details. Ensure there is no former address listed without a cease date. The options for resolving this issue are: add a person with this code to the people list update the organisation contact details delete the trustee or member that no longer exists, or change the contact to a person that does exist. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 20
Code Message Resolution 500 Org'n 500 Entity <Organisation name>, (<Organisation code>) has a <trustee / member name> with code (<Organisation code>) that is missing from CRS organisation list. Trustees and members of organisations that hold shares must exist in CRS before you can convert to <Organisation Name>, (<Organisation code>) has a <trustee / member name> with code (<Entity code>) that is missing from CRS organisation list. Trustees and members of organisations that hold shares must exist in CRS before you can convert to Corporate The options for resolving this issue are: add an organisation with this code to the organisation list update the organisation contact details delete the trustee or member that no longer exists, or change the contact to a organisation that does exist. The options for resolving this issue are: add a person with this code to the organisation list update the organisation contact details delete the trustee or member that no longer exists, or change the contact to a entity that does exist. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 21
Code Message Resolution 600 <Company Name>, (<Company Code>) <Class Description> (<Class Code>) <Holder Name> has a share transaction where the number held is not an integer. You must edit this transaction to be a full number. 601 <Company Name>, (<Company Code>) <Class Description>, (<Class Code>) <Holder Name> has a share transaction where there is no transaction date. You must delete the transaction or edit the transaction and enter a valid transaction date. You need to change the transaction so the number of shares recorded for it is a whole number. From the Corporation Register System module: Select File > Entities > Browse. Select the entity and open the capital details. Edit > Entity > Capital Classes. Select the share class code reported in this message. Capital Class > Holders. Select the holder reported in this message. Holders > Browse transactions. If the transaction is an allotment the number of shares can be edited or deleted. If the transaction is part of a transfer or redemption the transfer or redemption must be reversed before the number of shares can be altered. You need to enter a valid date against the transaction. From the Corporation Register System module: Select File > Entities > Browse. Select the entity and open the capital details. Edit > Entity > Capital Classes. Select the share class code reported in this message Capital Class > Holders Select the holder reported in this message Holders > Browse transactions. Locate the transaction without a date and enter a date. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 22
Code Message Resolution 602 <Company Name>, (<Company Code>) <Class Description>, (<Class Code>) <Holder Name> can not be migrated to You must edit or delete the holder in CRS. This message is displayed if the holder does not exist in the relevant CRS people, entities or organisation table. 603 <Company Name>, (<Company Code>) <Class Description>, (<Class Code>) <Holder Name> has a share transaction where the number of shares held is greater than 2,147,483,648. Transaction cannot be migrated to Corporate Compliance 604 <Company Name>, (<Company Code>) <Class Description>, (<Class Code>) <Holder Name> Beneficial holder for this shareholding cannot be migrated to Corporate 605 <Company Name>, (<Company Code>) <Class Description>, (<Class Code>) This CRS dividend is set as partially franked however the franked amount matches or exceeds the fully franked amount possible for the specified tax rate. 606 <Company Name>, (<Company Code>) <Class Description>, (<Class Code>) Duplicate share dividend. Dividends for the same share class cannot have the same declaration date. Suggested changes: Update the holder change the holder to a person, organisation or entity that exists in CRS Add in a holder with this code into the relevant area of CRS people, organisation or entity. currently support a shareholding that is greater than 2,147,483,648. Contact support for further assistance. Beneficial holder for this shareholding cannot be migrated to You must edit or delete the beneficial holder in CRS. You must edit the franked amount for this dividend in CRS. You must change one of the duplicate CRS dividends or delete the duplicate dividend. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 23
Information & Warning Messages Code Message Reason 2001 <Company Name>, (<Company Code>) Company is identified as a shelf company in CRS. Company will be migrated but will not be identified as a shelf company in Corporate 2002 <Company Name>, (<Company Code>) Company flagged as trustee company in CRS. Feature not available in 2003 Companies that are set as small, large exempt or nonexempt proprietary companies in CRS will be migrated as company type Proprietary. 2004 <Company Name>, (<Company Code>) Corporate Compliance does not recognize the entity type. The entity will be converted with no company type or company class in 2005 ABN branch numbers are not recorded by Corporate support the identification of companies as shelf companies. This will be considered for a future release of support the identification of companies as trustee companies. This will be considered for a future release of Corporate Compliance only supports company types and classes that are allowed by the ASIC. The types 'Small' 'Large', 'Exempt' and 'Non Exempt' are not recognised as ASIC supported company types for electronic lodgement. support the identification of companies as Partnerships or Superannuation Funds. This will be considered for a future release of currently support the entry of ABN branch numbers. These details will not be converted from CRS. The support of ABN branch numbers will be considered for a future release of MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 24
Code Message Reason 2006 <Company Name>, (<Company Code>) Is attached to a custom entity type, (<company type description>). Companies linked to entity types other than Australian companies will be migrated as non managed companies. 2007 identify enhanced disclosure companies. These companies will be migrated to Corporate Compliance but it will not be identified in Corporate Compliance as an enhanced disclosure company. 2008 <Company Name>, (<Company Code>) Notes on this company exceed the size that can be recorded in Corporate These notes will be truncated in Corporate currently support the use of custom entity types. You can enter this company as a managed company in Corporate Compliance after the CRS migration is complete. From Corporate Compliance: Click Corporations Select the company and click the task Open corporation details Click on Details tab, click the task Change details, tick the option The practice is the registered ASIC agent for this corporation Click OK to save. support the identification of companies as enhanced disclosure companies. This will be considered for a future release of Corporate Compliance supports limited notes entry. You can amend notes in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Details tab Select task Change details Click on Other details tab Enter the Notes required Click OK to save. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 25
Code Message Reason 2011 <Organisation Name> (<Organisation Code>) Invalid ABN, (<ABN no>). This value will not be converted to 2012 <Company Name>, (<Company Code>) Invalid corporate key, (<Key No>). This value will not be converted to Corporate allow the entry of an invalid ABN. You can enter the correct ABN in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Details tab Select task Change details Click on Other details tab Enter the correct ABN Click OK to save. support the entry of an invalid Corporate Key. You can enter the correct Corporate Key in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Details tab Select task Change details Click on Other details tab Enter the correct Corporate Key Click OK to save. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 26
Code Message Reason 2013 <Organisation Name>, (<Organisation Code>) Notes on this organisation exceed the size that can be recorded in The notes will be truncated in 2014 <Company Name>, (<Company Code>) Invalid ACN, (<ACN no>). This value will not be converted to Corporate 2015 <Organisation Name>, (<Organisation Code>) ACN, (<ACN no>) is being used by a CRS Entity. The organisation will be migrated to Corporate Compliance with no ACN. allow duplicate ACNs. Corporate Compliance supports limited notes entry. You can amend any notes in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Details tab Select task Change details Click on Other details tab Enter the Notes required Click OK to save. allow the entry of an invalid ACN. You can enter the correct ACN in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Details tab Select task Change details Click on Other details tab Enter the correct ACN Click OK to save. allow duplicate ACN values for companies (entities and organisations). Organisations that use the same ACN as an Entity will be migrated to Corporate Compliance without their ACN values. ACN values must be unique in MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 27
Code Message Reason 2016 <Organisation Name>, (<Organisation Code>) ABN, (<ABN No>) is being used by a CRS Entity. The organisation will be migrated to Corporate Compliance with no ABN. allow duplicate ABNs. 2030 <Entity Type Description>, (<Company Code>) Custom entity types are not recognized in Companies attached to this entity type will be converted as unmanaged companies in 2031 <Entity Type Description>, (<Company Code>) Custom entity types are not recognized in Positions attached to these entity types which are not director or secretary equivalents, will not be converted to Corporate Positions that are director or secretary equivalents in CRS will be designated as Director or Secretary in Corporate Compliance respectively. allow duplicate ABN values for companies (entities and organisations). Organisations that use the same ABN as an Entity will be migrated to Corporate Compliance without their ABN values. ABN values must be unique in currently support the use of custom entity types. You can establish these companies as managed companies in Corporate Compliance after the CRS migration is complete, if required. support positions that are not recognised by the ASIC. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 28
Code Message Reason 3000 <Person Name>, (<Person Code>) Notes on this person exceed the size that can be recorded in Corporate These notes will be truncated on conversion. 4001 Entity <Address Code> is attached to the company, <Company Name> (<Company Code>). This address cannot be located in the CRS address database. This address relationship will therefore not be converted to Corporate Compliance supports limited notes entry. You can enter any notes required in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select People Select the person and select the task Open person details Click on Details tab Select task Change details Enter the Notes required Click OK to save. A current address of the company identified in this message has an address code that does not exist in the CRS Address database. You can amend the address details of this company in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Details tab Select task Change address Enter the current address details Click OK to save. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 29
Code Message Reason 4001 Org'n 4001 Person <Address Code> is attached to the organisation, <Organisation Name> (<Organisation Code>). This address cannot be located in the CRS address database. This address relationship will therefore not be converted to <Address Code> is attached to the person, <Person Name> (<Person Code>). This address cannot be located in the CRS address database. This address relationship will therefore not be converted to Corporate A current address of the organisation identified in this message has an address code that does not exist in the CRS Address database. You can amend the address details of this company in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Details tab Select task Change address Enter the current address details Click OK to save. A current address of the person identified in this message has an address code that does not exist in the CRS address database. You can amend the address details of this person in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select People Select the person and select the task Open person details Click on Details tab Select task Change address Enter the current address details Click OK to save. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 30
Code Message Reason 4003 <Address Code>, registered address office hours cannot be converted to Corporate The conversion will leave office hours blank for registered office addresses. 4004 Entity <Registered, business or postal address>, (<Address Code>) for company (<Client Code>) has a non ISO 3166 <Country Name>, (<Country code>). Please correct this in CRS or in Corporate Compliance after conversion. The registered office hours entered against the address fails the validation rules that are applied to these details in Corporate You can enter the office hour details of companies in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Details tab Select task Change registered office details Enter the current address details Click OK to save. An address of the company identified in this message has a country value that is not a valid country value. Addresses included on ASIC forms with country values that are not recognised on the ISO 3166 list will be rejected by the ASIC. You can correct this information in Corporate Compliance after the CRS migration is complete by amending the address details for the corporation that uses the address. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 31
Code Message Reason 4004 Person 4004 Org'n <Registered, business or postal address>, (<Address Code>) for person (<Client Code>) has a non ISO 3166 <Country name>, (<Country code>). Please correct this in CRS or in Corporate Compliance after conversion. <Registered, business or postal address>, (<Address Code>) for organisation (<Client Code>) has a non ISO 3166 <Country name>, (<Country code>). Please correct this in CRS or in Corporate Compliance after conversion. 4006 <Address Details>, (<Address Code>) Invalid state. You need to enter a valid state for an Australian address. 4008 <Address Details>, (<Address Code>) Invalid postcode. You need to enter a valid postcode for an Australian address. An address of the person identified in this message has a country value that is not a valid country value. Addresses included on ASIC forms with country values that are not recognised on the ISO 3166 list will be rejected by the ASIC. You can correct this information in Corporate Compliance after the CRS migration is complete by amending the address details for the person that uses the address. An address of the organisation identified in this message has a country value that is not a valid country value. Addresses included on ASIC forms with country values that are not recognised on the ISO 3166 list will be rejected by the ASIC. You can correct this information in Corporate Compliance after the CRS migration is complete by amending the address details for the corporation that uses the address. The address with the address code identified in this message has an invalid state. You can correct the address details in Corporate Compliance after the CRS migration is complete by amending the address details of any company or person that uses this address. The address with the address code identified in this message has an invalid postal code. You can correct the address details in Corporate Compliance after the CRS migration is complete by amending the address details of any company or person that uses this address. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 32
Code Message Reason 4009 The state and post code for any foreign addresses you may have will not be converted to 5000 There are organisations with associated representatives. Management of representatives is not supported in Corporate Representatives will be recorded in the notes section of the organisation details in Corporate 5001 There are organisations with associated directors and/or secretaries. Office holdings for organisations cannot be migrated to Corporate Compliance as office holdings require an appointment date, and this information is not provided in CRS. Directors and Secretaries will be recorded in the notes section of the organisation details in 5002 There are organisations with associated trustees. Management of trustee relationships are not supported in Trustee details will be recorded in the notes section of the organisation details in The 'state' and 'postal code' fields in the address entry windows for Corporate Compliance and CRS are intended for Australian states and postcodes only. support the identification of the representatives of organisations. Associated contacts will be attached to the notes section of the corporation in Corporate Corporate Compliance requires a date of appointment for every office holding. Office holdings linked to organisations cannot be migrated, as this information is not provided. You can add the officeholdings in Corporate Compliance after the CRS migration is complete. Associated contacts will be attached to the notes section of the corporation in Corporate support the identification of trusts and trustees. Associated contacts will be attached to the notes section of the organisation in Corporate If the associated trust of an organisation is another company the beneficiaries of the trust will be written to the notes section of the corporation in Corporate MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 33
Code Message Reason 5003 The officer position <Position Type>, (<Position Code>) is not supported in Corporate The position will not be migrated. 5003 <Company Name>, (<Company Code>) has <Officer Name> (<Officer Code>) appointed as a <Position> more than once on the same date (<Appointment Date>). You may review and update officer details in support positions other than 'Director', 'Alternate Director', Secretary or 'Trustee'. The position identified in this message is not the equivalent of a director or secretary position. Any positions of this type will not be migrated to Corporate The duplicate office holding will be migrated to ASIC Forms generated for this person or for the company for which the person is an officeholder, may not be correct. You will need to delete the duplicate position in Corporate Compliance after the CRS migration is complete. From Corporate Compliance Select Corporations Select the company and select the task Open corporation details Click on Officers tab Select the duplicate office holding Select the task Delete Officer Click Yes to confirm the deletion of this record. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 34
Code Message Reason 5004 <Company Name>, (<Company Code>), <Officer Name>, (<Officer Code>), <Position> Officer has a cease date (<Date>) prior to their appointment date (<Date>). You may review and update officer details in Corporate 5005 <Company Name>, (<Company Code>), the officer (<Officer Code>), for this company does not exist. This officer will not be migrated to Corporate 5006 <Company Name>, (<Company Code>), The officer <Person Name>, (<Officer Code>) appointed as Position will not be migrated to Corporate This position is not supported by Corporate The invalid office holding will be migrated to ASIC Forms generated for this person or for the company for which the person is an officeholder, not be correct. You will need to correct the position details in Corporate Compliance after the CRS migration is complete. Select Corporations Select the company and select the task Open corporation details Click on Officers tab Select the invalid office holding Select the task Change Officer details Enter the correct appointment and ceasing dates Click OK to save. An office holding for the company identified in this message is for a person that does not exist in the CRS People database. This position will not be migrated to If the position is required you will need to create the person and the office holding in Corporate Compliance after CRS migration is complete. support positions other than 'Director', 'Alternate Director', 'Secretary' or 'Trustee'. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 35
Code Message Reason 5007 <Company Name>, (<Company Code>), only alternate directors can be converted to Corporate The position, <Alternate Position>, <Alternate Officer Name>, (<Alternate Officer Code>) for <Officer Name>, (<Officer Code>) will not be migrated to 5008 <Company Name>, (<Company Code>), the alternate director (<Officer Code>) is an alternate for director (<Alternate Officer Code>) that does not exist. This officer will not be migrated to 5009 <Company Name>, (<Company Code>), the officer, <Officer name>, (<Officer Code>), appointed as <Position>, will not be migrated to Corporate Compliance as companies are not allowed as officers in 5010 <Company Name>, (<Company Code>), the alternate officer, <Officer Name>, (<Officer Code>), will not be migrated to Corporate Compliance as companies are not allowed as officers in Corporate support positions other than 'Director', 'Alternate Director', 'Secretary' or 'Trustee'. Corporate Compliance requires that alternate directors be linked to an existing director. Alternate directors that cannot be linked to the director they are an alternate for will not be migrated to You can re establish the director and the alternate in Corporate Compliance after the CRS migration is complete. support the use of companies as officers. support the use of companies as officers. MYOB AE Corporate Compliance Version 3.0 CRS Data Migration Guide 36