Grundfos EDIFACT D.96.A Title ORDERS - Documentation Create Date 01-03-2003 Last Update 17-02-2009, version 2.03 Author Grundfos EDI Team Owner Grundfos Group EDI Team 1
Prologue Introduction The present document defines the EDIFACT ORDERS documentation for Grundfos suppliers the format in which Grundfos expect to receive when exchanging EDI ORDERS documents from Grundfos supplier partners. Purpose The purpose is to enable Grundfos supplier partners to apply to the EDI standard used when exchanging documents with Grundfos. Target group EDI consultants implementing the technical EDI set-up at the Grundfos supplier partner. About document The document takes basis in the structure of EDIFACT D96A, see figure Order structure. For each segment in the figure a table lists the subelement code, sub-element name, EDIFACT notation and Grundfos specific description. For each segment an example is given. At the last page an example of an EDIFACT ORDERS is given. Change log Date Author Ver. 17-02-09 JAR EAN locations added in UNB specifications 2.03 21-07-08 JAR EAN locations added in UNB specifications 2.02 22-02-07 JAR Additional company information added in NAD - segment 16-06-06 JAR Document branded and further: UNB segment added sender ID for Grundfos companies BGM segment added: 4343 Response type, coded RFF (ADE) + RFF (CO) segments: Comments has been stressed DTM segment: Comments has been stressed LIN segment added: 5495 Sub-line indicator 1082 Line item number 2.01 2.00 22-04-99 FFR Document created 1.00 2
Content GRUNDFOS EDIFACT D.96.A...1 PROLOGUE...2 CONTENT...3 GRUNDFOS EDIFACT ORDER STRUCTURE...4 UNA - SERVICE STRING ADVISE...6 UNB - INTERCHANGE HEADER (ENVELOPE)...7 UNH - MESSAGE HEADER...9 BGM - BEGINNING OF MESSAGE...10 DTM - DATE/TIME/PERIOD...11 NAD- NAME AND ADDRESS...12 RFF REFERENCE (ADE)...14 CTA CONTACT INFORMATION...15 COM COMMUNICATION CONTACT...16 CUX CURRENCIES...17 TDT DETAILS OF TRANSPORT...18 LIN - LINE ITEM...20 PIA - ADDITIONAL PRODUCT ID...21 IMD - ITEM DESCRIPTION...23 QTY - QUANTITY...24 DTM - DATE/TIME/PERIOD...25 PRI - PRICE DETAILS...26 RFF REFERENCE (CO+AAL)...27 UNS - SECTION CONTROL...28 UNT- MESSAGE TRAILER...29 UNZ - INTERCHANGE TRAILER...30 ORDER MESSAGE EXAMPLE...31 3
Grundfos EDIFACT Order structure Branching diagram of Order message UNA M 1 UNB M 1 UNH M 1 BGM M 1 DTM M 35 SG 2 C 99 NAD M 1 SG 3 C 10 RFF M 1 SG 5 C 5 CTA M 1 LIN M 1 PIA C 25 QTY C 10 DTM C 35 UNZ M 1 COM C 5 SG 7 C 5 CUX M 1 SG 9 C 10 TDT M 1 SG 25 IMD C 99 SG 28 C 25 PRI M 1 UNS M 1 SG 29 C 10 RFF M 1 UNT M 1 4
Communication information Grundfos supports following communication methods: VAN FTP FTP is the preferred communication protocol FTP instructions will be provided on individual basis. The VAN mailbox's are located at Information Exchange and are as follows: Test environment: DKGRFOS/GBJ002 Production environment: DKGRFOS/GBJ028 5
UNA - Service string advise To define the characters selected for use as delimiters and indicators in the rest of the interchange Component data element M an..1 Constant = : (colon) separator Data element separator M an..1 Constant = + (plus sign) Decimal notation M an..1 Constant =, (comma) or. (period) Release indicator M an..1 Constant =? (question mark) Reserved M an..1 Blank / Space Segment terminator M an..1 Constant = ' (apostrophe) Notation in EDIFACT column: M= Mandatory and C= Conditional AN=alphanumeric and N=numeric X= X char and..x=max X chars M an..15 = Field is Mandatory, alpha numeric and max 15 char UNA:+.? ' 6
UNB - Interchange header (envelope) To identify and specify the sender and receiver of a message. S001 Syntax identifier M 0001 Syntax identifier M a..4 UNOC 0002 Syntax version number M n..1 3 S002 Interchange sender M 0004 Sender identification M an..35 ID's, see table below 0007 Partner identification code qualifier C an..4 14 = EAN number 0008 Address for reverse routing C an..14 S003 Interchange recipient M 0010 Recipient identification M an..35 XXXXXXXXXXXXXX... 0007 Partner identification code qualifier C an..4 XXXX 0014 Routing address C an..14 S004 Date/time of preparation M 0017 Date M n..6 YYMMDD 0019 Time M n..4 HHMM 0020 Interchange control reference S005 Recipient's reference password 0022 Recipient's reference / password 0025 Recipient's reference / password qualifier M an..14 C M an..14 C an..2 Unique reference assigned by sender 0026 Application reference C an..14 ORDERS 0029 Processing priority code C a..1 0031 Acknowledgement request C n..1 0032 Communications agreement 5 0035 Test indicator C n..1 1 = test, blank = production. 7
UNB+UNOC:3+5790000022984:14+5790000274017:14+990419:1039+10++ ORDERS++++1' Table of Grundfos Sender/receiver ID's!! IMPORTANT!! Company Short Test ID Production ID Grundfos A/S GBJ/DK 5790000022984 5708601000126 Grundfos Sensor SEN/DK 5708601000812 5708601000553 Grundfos Manufacturing Ltd. GBW/GB 5708601000560 5708601000485 Grundfos CBS Inc. GCB/US 5708601000690 5708601000706 Grundfos Environment Finland Oy Ab GEF/FI 5708601000577 5708601000355 Grundfos Hungary Manufacturing Ltd. GMH/HU 5708601000652 5708601000409 Grundfos Russia Manufact GMR/RU 5708601000591 5708601000737 Grundfos Manufacturing Corp. GMU/US 5708601000607 5708601000072 GRUNDFOS Pumps Suzhou Ltd GPC/CN 5708601000614 5708601000621 Grundfos Handels AG Taiwan Branch GTW/TW 5708601000638 5708601000331 Grundfos Pumpenfabrik GmbH GWP/DE 5708601000645 5708601000065 Bombas GRUNDFOS de Mexico GMX/MX 5708601000669 5708601000676 Pompes Grundfos S.A.S PGF/FR 5708601000683 5708601000423 Grundfos Bio Booster A/S GBB/DK 5708601000744 5708601000515 8
UNH - Message header To head, identify and specify a message. M an..14 0062 Message reference number S009 Message identifier M Sender's unique message reference. Sequence number of the message in the interchange. 0065 Message type identifier M an..6 ORDERS = Order message 0052 Message type version number 0054 Message type release number M an..3 M an..3 D 96A 0051 Controlling agency M an..2 UN 0057 Association assigned code 0068 Common access reference S010 Status of the transfer C 0070 Sequence message transfer number 0073 First/last sequence message transfer indication C an..6 5 M n..2 C a1 UNH+10+ORDERS:D:96A:UN' 9
BGM - Beginning of message To indicate the type and function of a message and to transmit the identifying number. C002 Document/Message M 1001 Document/Message name, coded M an..3 220 = Order 1131 Code list qualifier 3055 Code list responsible agency, coded 1000 Document/Message name 1004 Document/Message number 5 5 1225 Message function, coded Order number assigned by document sender. 4343 Response type, coded Blank = Acknowledgement (ORDERRSP) needed NA = No acknowledgement (ORDERRSP) needed BGM+220+01671727' 10
DTM - Date/time/period To specify date, and/or time, or period. C507 Date/time/period M 2005 Date/time/period qualifier M an..3 137 = Document date/time. 2380 Date/time/period 5 Document date 2379 Date/time/period format qualifier 102 = CCYYMMDD DTM+137:19990415:102' 11
NAD- Name and address To specify the name and address and their related functions. 3035 Party qualifier M an..3 BY = Buyer DP = Delivery party SU = Supplier C082 Party identification details 3039 Party id, identification M an..35 When 3035 = BY then Party identification 1131 Code list qualifier 3055 Code list responsible agency, coded C058 Name and address C C When 3035 = BY then 9 = EAN or ZZZ = Mutually defined 3124 Name and address line M an..35 When 3035 = SU then Company name 3124 Name and address line 5 Additional company information 3124 Name and address line 5 Additional company information 3124 Name and address line 5 Additional company information 3124 Name and address line 5 C080 Party name C 3036 Party name M an..35 When 3035 = DP then Company name 3036 Party name 5 3036 Party name 5 3036 Party name 5 3036 Party name 5 3045 Party name format, coded C059 Street C 12
3042 Street and number / p.o box 3042 Street and number / p.o box 3042 Street and number / p.o box 3042 Street and number / p.o box M an..35 5 5 5 When 3035 = DP then Street and number 3164 City name 5 When 3035 = DP then City name 3229 Country sub-entity identification C an..9 When 3035 = DP then Country sub-entity 3251 Postcode identification C an..9 When 3035 = DP then Postal / Zip code 3207 Country code, coded When 3035 = DP then Country code ISO 3166 NAD+BY+5790000022984::9' NAD+SU++SANDVIK A/S' NAD+DP+++GRUNDFOS A/S:8216 - Lager 0001 (Central lageret)+poul DUE JENSENS VEJ 7+BJERRINGBRO++8850+DK' 13
RFF Reference (ADE) To specify a reference. C506 Reference M 1153 Reference qualifier M an..3 ADE = Account number 1154 Reference number M an..35 Account number 1156 Line number M an..6 4000 Reference version number M an..35 RFF+ADE:00000767' **IMPORTANT**!! IMPORTANT!! If the Grundfos company uses only one supplier number this RFF segment is optional on the order response and invoice. If more than one supplier number is used by the Grundfos company this RFF segment is mandatory and shall be returned in it s original form when the supplier is sending order response and invoices. Recommended is to send this RFF segment to ensure invoicing on the correct account. 14
CTA Contact information To identify a person or a department to whom communication should be directed. 3139 Contact function, coded When 3035 = BY then OC When 3035 = DP then GR C056 Department or employee C details 3413 Department or employee C an..17 identification 3412 Department or employee 5 When 3139 = OC then Contact person When 3139 = GR then Goods receiving contact CTA+OC+:JENS MøLLER' CTA+GR+:8520 FFR / 8800 JSH' IMPORTANT!! IMPORTANT!! The value of CTA+GR must be visible on the actual delivery on the goods, see Marking of goods 15
COM Communication contact To identify a communication number of a department or a person to whom communication should be directed. C076 Communication contact M 3148 Communication number M an..25 When 3035 = BY then Telephone number for contact person 3155 Communication channel qualifier M an..3 TE = Telephone COM+?+45 87501400:TE' 16
CUX Currencies To specify currencies used in the transaction and relevant details for the rate of exchange. C504 Currency details C 6347 Currency details qualifier M an..3 2 = Reference currency 6345 Currency, coded ISO 4217 three alpha 6343 Currency qualifier 9 = Order currency 6348 Currency rate base C an..4 C504 Currency details C 6347 Currency details qualifier M an..3 6345 Currency, coded 6343 Currency qualifier 6348 Currency rate base C an..4 5402 Rate of exchange C an..12 6341 Currency market exchange, coded CUX+2:EUR:9' 17
TDT Details of transport To specify the mode and means of transport 8051 Transport stage qualifier M an..3 12 = At departure 8028 Conveyance reference C an..17 number C220 Mode of transport C 8067 Mode of transport, coded 0 = Transport mode not specified 1 = Maritime transport 2 = Rail transport 3 = Road transport 4 = Air transport 5 = Mail 8066 Mode of transport C an..17 C228 Transport means C 8179 Type of means of transport identification 8178 Type of means of transport C040 Carrier C C an..8 C an..17 3127 Carrier identification C an.173 1131 Code list qualifier 3055 Codelist responsible agency, coded 3128 Carrier name C an..4 8101 Transit direction, coded C401 Excess transportation information 8457 Excess transportation reason, coded 8459 Excess transportation responsibility, coded 7130 Customer authorization number C M an..3 M an..3 C an..17 18
C222 Transport identification C 8213 Id of means of transport identification C an..9 1131 Code list qualifier 3055 Code list responsible agency, coded 8212 Id of the means of transport 8453 Nationality of means of transport, coded 8281 Transport ownership, coded 5 TDT+12++1' **IMPORTANT**!! IMPORTANT!! The TDT segment shall be returned in it's original form when the supplier is sending order responses. 19
LIN - Line item To identify a line item and configuration. 1082 Line item number C n..6 Application generated number of the count of order lines 1229 Action request / notification, coded C212 Item number identification C 7140 Item number 5 The number of the article being ordered. Grundfos' item number. 7143 Item number type, coded IN = Buyer's item number 1131 Code list qualifier 3055 Code list responsible agency, coded C829 Sub-line information C 5495 Sub-line indicator, coded 1082 Line item number C n..6 1222 Configuration level C n..2 7083 Configuration, coded LIN+1++V0370246:IN' 20
PIA - Additional product id To specify additional or substiturial item identification codes. 4347 Product id. function qualifier C212 Item number identification M an..3 M 5 = Product identification 7140 Item number C n..35 The number of the article being ordered. Suppliers article number. 7143 Item number type, coded SA = Supplier s article number 1131 Code list qualifier 3055 Code list responsible agency, coded C212 Item number identification C 7140 Item number 5 7143 Item number type, coded 1131 Code list qualifier 3055 Code list responsible agency, coded C212 Item number identification C 7140 Item number 5 7143 Item number type, coded 1131 Code list qualifier 3055 Code list responsible agency, coded C212 Item number identification C 7140 Item number 5 7143 Item number type, coded 1131 Code list qualifier 21
3055 Code list responsible agency, coded C212 Item number identification 7140 Item number 5 7143 Item number type, coded 1131 Code list qualifier 3055 Code list responsible agency, coded C PIA+5+R142.0-16-11:SA' 22
IMD - Item description To describe an item in either an industry or free format. 7077 Item description type, F = Free-form coded 7081 Item characteristics, coded C273 Item description C 7009 Item description C an..17 identification 1131 Code list qualifier 3055 Code list responsible agency, coded 7008 Item description 5 Item description 1 7008 Item description 5 Item description 2 3453 Language, coded 7383 Surface/layer indicator, coded IMD+F++:::According to drawing from 30.09.98 and:change Note Nr. A10879' 23
QTY - Quantity To specify a pertinent quantity C186 Quantity details M 6063 Quantity qualifier M an..3 21 = Ordered quantity 6060 Quantity M n..15 Quantity. 6411 Measure unit qualifier Common code from UN/CEFACT Recommendation 20 QTY+21:5:PCE' 24
DTM - Date/time/period To specify date, and/or time, or period. C507 Date/time/period M 2005 Date/time/period qualifier M an..3 2380 Date/time/period 5 Date 2379 Date/time/period format qualifier 35 = Delivery date/time, actual. (ETA date) 11 = Despatch date/time. (ETD date) 102 = CCYYMMDD DTM+35:19990420:102' DTM+11:19990420:102' 25
PRI - Price details To specify price information. C509 Price information C 5125 Price qualifier M an..3 AAA = Calculation net (Net Unit Price) 5118 Price C n..15 Price 5375 Price type, coded CT = Contract 5387 Price type qualifier 5284 Unit price basis C an..9 Basis number 6411 Measure unit qualifier Common code from UN/CEFACT Recommendation 20 5213 Sub-line price change, coded PRI+AAA:9.75:CT::1:PCE' 26
RFF Reference (CO+AAL) To specify a reference C506 Reference M 1153 Reference qualifier M an..3 CO = Customer order number AAL = Drawing number 1154 Reference number M an..35 When 1153 = CO then order number When 1153 = AAL then drawing number 1156 Line number M an..6 When 1153 = CO then line number on the order 4000 Reference version number M an..35 When 1153 = AAL then change note number RFF+CO:01671727:1' RFF+AAL:V0370246::A10879' **IMPORTANT**!! IMPORTANT!! The RFF+CO segment shall be returned in it's original form when the supplier is sending order responses and invoices. Element 1154 in this segment contains the value from element 1004 in the BGM segment. Element 1156 in this segment contains the value from element 1082 in the LIN segment. This is relevant for RFF+ CO only not RFF+AAL 27
UNS - Section control To separate header, detail and summery sections of a message. 0081 Section identification M a..1 S = Detail/summery section separation UNS+S' 28
UNT- Message trailer To end and check completeness of a message. M n..6 0074 Number of segments in a message 0062 Message reference number M an..14 The total number of segments in the message is detailed here. The message reference number detailed here should equal the one specified in the UNH segment. UNT+22+10' 29
UNZ - Interchange trailer To separate header, detail and summery sections of a message. M an..6 0036 Interchange control count 0020 Interchange control reference The count of the number of messages. M an..14 Shall be identical to 0020 in UNB segment. UNZ+1+10' 30
Order message example Order message example UNA:+.? ' UNB+UNOC:3+5790000022984:14+5790000274017:14+990419:1039+10++ORDERS++++1' UNH+10+ORDERS:D:96A:UN' BGM+220+01671727' DTM+137:19990415:102' NAD+BY+5790000022984::9' CTA+OC+:JENS MØLLER' COM+?+45 87501400:TE' NAD+SU++SANDVIK A/S' RFF+ADE:00000767' NAD+DP+++GRUNDFOS A/S:8216 - Lager 0001 (Central lageret)+poul DUE JENSENS VEJ 7+BJERRINGBRO++8850+DK' CTA+GR+:8520 JMS / 8800 JSH' CUX+2:EUR:9' TDT+12++1' LIN+1++V0370246:IN' PIA+5+R142.0-16-11:SA' IMD+F++::: According to drawing from 30.09.98 and:change Note Nr. A10879' QTY+21:5:PCE' DTM+35:19990420:102' PRI+AAA:9.75:CT::1:PCE' RFF+AAL:V0370246::A10879' RFF+CO:01671727:1' UNS+S' UNT+22+10' UNZ+1+10' 31