THE EVOLUTION OF SHAREPOINT 2016 The Good, the Bad, and the Ugly #ILTA138
ABOUT SEAN COLEMAN Longtime Techie CCO, BA Insight Professional Services, IBM Project Management, Kenexa Customer Support & SAAS Operations, OutStart Passionate About Software Customer Success Business Strategy Panthers and Pirates Football Blog: bainsight.com/blog scoleman@bainsight.co m Focused on Search and SharePoint since 2004 Regular Speaker at:
ABOUT TED THEODOROPOULOS Longtime Techie Acrowire Founder & President SQL Server, Microsoft IT Audit/Risk Management, Bank of America Lean Six Sigma Black Belt Passionate About Application Development Business Process Improvement Information Security Panthers and UNC athletics Site: acrowire.com/legal ted@acrowire.com Focused on Microsoft technologies in Legal Regular Speaker at:
The Evolution of SharePoint Experiences Extensibility Management HYBRID Server Team Sites Portals Experiences Search BI Enterprise Content Mgmt Extensibility Management Server Server
MAJOR INVESTMENT AREAS IN SHAREPOINT 2016 Information Protection 2016 Modern Document Experiences New Doc Lib UX (qcb, no ribbon) Multi-file upload, better drag/drop redesigned menus (inc. right-click) Modern Attachments (w/ EX) OneDrive for Business Shared With Me Shared Folders * (assumes sync client support) Site Folders Face pile Infinite Scrolling First Run Experience Recycle Bin Sharing Experiences Members Can Share Sharing Emails New Sharing Dialog Access Requests Redesign Additive permissions Mobile Web Experiences OneDrive for Business Team Sites Sites Hub Other Experience Improvements New profile page (immersive) New sites hub (site thumbnails) DLP Encryption Archiving ediscovery Auditing Performance and Reliability Faster pages throughout SP Fast site creation Upload/Downloading chunking for higher throughput and reliability Sync reliability Manageability In place upgrade SAML parity with Windows MinRole Windows and Office Ecosystem Version API for Universal Apps Runs on Threshold Server Access & InfoPath Open in Excel Cascading Combo Boxes Developer Office 365 API s Common consent Subscription Apps Document Management Large File Support (10GB) Durable URLs Large Lists (>5000) Removing character restrictions WAC New app experiences File / new; rename; sharing; MRU Search Scale Improvements 2x (to 500m docs) Simplified Deployment/Admin Project Resource Engagements Getting Started Experience Simplified IT Administration Performance/Scale Improvements Data Integrity Hybrid Configurations Search (cloud indexing) Yammer OneDrive for Business Delve Sites / Groups / Cross-org Collaboration Sites Video Portal Hybrid Apps / Alchemy
What s New: Infrastructure What s New: User Experience What s New: Hybrid What s Gone / Deprecated
What s New: Infrastructure
What s New: Infrastructure "SharePoint 2016 was built from the Cloud Up" Bill Baer Senior Technical Product Manager for SharePoint at Microsoft
What s New: Infrastructure
What s New: Infrastructure MinRole 2013 [..] Distributed Cache and Request Management Distributed Cache, Request Management, SharePoint Foundation Web Application [..] Web Servers Access Services, Business Data Connectivity, Central Administration, Managed Metadata, SharePoint Foundation Web Application, Secure Store Service, State, Subscription Settings, User Code, User Profile, Visio Graphics [..] Batch Processing Crawl Target, Machine Translation, SharePoint Foundation Web Application, PowerPoint Conversion, User Profile Synchronization, Word Automation, Work Management, Workflow Timer Service [..] Specialized Workloads Excel Calculation, PerformancePoint, Project, Search, SharePoint Foundation Web Application
What s New: Infrastructure [..] Distributed Cache and Request Management User services [..] Web Servers excel Robot [..] Batch Processing services Caching services 2016 sync client onenote user profile page rendering services provisioning caching sandbox code timer jobs project search subscription settings MinRole MinRole Simplified to 6 roles: Front-end Application Distributed cache Search Custom Single-server farm SharePoint logic consolidated into one single machine reducing the number of discrete roles
What s New: Infrastructure
What s New: Infrastructure Boundaries and Limits Content DB Size In In 2013 2016 Site Collections per Content DB List Threshold Max File Size Indexed Items In In 2013 2016 In 2013 2016 In 2013 2016 In In 2013 2016 Max 200GB Databases supported in General usage scenarios* Max 5000 Site Collections per Content DB Maximum 5000 Items per Query Max 2GB File Size* Maximum of 10 Million Indexed items per search partition
What s New: Infrastructure Boundaries and Limits Content DB Size Site Collections per Content DB List Threshold Max File Size Indexed Items In 2016 In 2016 In 2016 In 2016 In 2016 TB-sized Databases now Officially Supported 100,000 Site Collections per Content Databases Increased List Threshold >5000 Items (sort of) Maximum File Size now 10GB No Character Restrictions Drag & Drop files with & in them!!! Search scale doubled to 500 Million items
What s New: Infrastructure AppFabric PerformancePoint SharePoint Social Capabilities InfoPath (not in SP 2016) SharePoint Designer (not in SP 2016)
Summary: Infrastructure
What s New: User Experience
Mobile
Files
What s New: Compliance Compliance Center (search-driven)
Centralized compliance and policy management across on-premises and Office 365 Export: transfer content for review and production Built-in and custom classification and fingerprinting
Summary: User Experience & Compliance - - - -
What s New: Hybrid
Properties Signals Metadata extraction and processing Index Cloud Search Service Application Unified index with on-premises and cloud conten Feeds Office Graph/Delve experiences Supports Search as a Service Reduces search server footprint
Benefits of Cloud Hybrid Search 1) Simpler, easier, and less costly to run search 2) Makes finding content easy, wherever the content lives
What s New: Hybrid Cloud Hybrid Search ADDING EXTERNAL CONTENT External Content (on-premises and/or in the cloud) SharePoint Server (On-premises or Hosted) SharePoint Content Office 365 SharePoint Online Content Onedrive for Business Content Connectors
External Content in O365 UX Unified view across all content - on-premises and on-line - inside and outside SharePoint
Cloud Hybrid Search Limitations + Workarounds Feature OOB Limitation BA Insight CEWS not available with Cloud SSA available via connector framework Entity Extraction not available with Cloud SSA available via autoclassifier Custom Security Trimming not available with O365 index can 'map down' to AD groups can use Federator - with SP serverbased search center SharePoint Online doesn't support a thesaurus Thesaurus Removal of on-premises search results not available with Cloud SSA (could provide a custom solution)
Summary: Hybrid
What s Gone / Deprecated
What s Gone/Deprecated
What s Gone/Deprecated Deprecated/No Investment
The Future of SharePoint Microsoft May 4 th Event Recap
The Future of SharePoint https://fasttrack.microsoft.com/roadmap
The Future of SharePoint
The Future of SharePoint
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