POWERPOINT 2007 Build a Presentation to Remember Microsoft Office 2007
TABLE OF CONTENTS DOCUMENT THEMES... 1 THEMES... 1 COLOR SETS... 1 FONT SETS... 1 MASTER SLIDES... 2 USING THEMES IN THE SLIDE MASTER... 2 CUSTOMIZING THE MASTER... 2 Working with the Entire Master... 2 Customizing Individual Layouts... 3 CREATING ADDITIONAL MASTERS... 4 CREATING CUSTOM LAYOUTS... 5 USING THEMES AND LAYOUTS IN THE PRESENTATION... 5 INSERT A DEFAULT SLIDE... 5 INSERT A SLIDE BY LAYOUT... 6 APPLY A LAYOUT OR DESIGN TO AN EXISTING SLIDE... 6 APPLY A MASTER THEME... 6 ADDING CONTENT... 7 TEXT... 7 CHARTS... 8 TABLES... 10 Table Layout... 10 Table Design... 11
Document Themes Themes are a collection of color sets, font sets, and object effects, that can be used to create a unified appearance to your document. The THEMES section is located on the DESIGN tab. Themes The THEMES section includes a Gallery of built-in and custom themes. Additional themes can be downloaded, or you can create your own. Color Sets While colors are an element of a theme, you can choose a different color set without changing the chosen theme. The color sets offered were created to offer complimentary color choices, with additional shades, for use in your document. Font Sets Different font sets can also be selected for a theme or you can create your own font set. Page 1
Master Slides The Slide Master controls the theme, design and layout of the slides. Open the Slide Master from the VIEW tab. Using Themes in the Slide Master If you already applied a theme to the presentation from Normal view, the theme will be on the slide master. If you are designing your Master first, choose a theme from the Themes dropdown on the SLIDE MASTER tab. The theme is applied to an entire set of master layouts. Customizing the Master The Slide Master is comprised of an overall master and individual slide layouts. You can customize the entire master or make adjustments to individual layouts. Working with the Entire Master To customize the entire master, select the default slide layout at the top of the slide master. A POWERPOINT design theme includes the design, fonts, background and colors. Once a basic theme has been selected, individual components can be modified. Page 2
Each design has a variety of available background styles, or you can format the background to customize it with various gradients, patterns, or textures. You can start from a blank slide master and customize the master with graphics and shapes. Customizing Individual Layouts The graphical elements on the main master cannot be removed from the underlying slide layouts. However, you can add a graphic to an individual layout. Page 3
You cannot change the theme of an individual slide layout. If you change the theme, the new theme will be applied to the entire master. However, you can change the background style of an individual slide layout. Built-in Background Styles will change according to the theme colors chosen. Creating Additional Masters Insert Slide Master will insert a blank set of master layouts. These can be customized by adding graphics, backgrounds, etc. If you try to change the theme of the blank master, you will instead get an additional slide master. To apply the theme to an existing master, click Preserve Master from the EDIT MASTER section or the RIGHT-CLICK shortcut menu. Page 4
Creating Custom Layouts Slide masters automatically contain a number of slide layouts, but you can also create your own custom layouts. First select the slide master then choose Insert Layout on the SLIDE MASTER tab. You can include shapes and drawing elements on the slide layout, including colors from the chosen theme and shape effects. If you change the theme and/or color set, the shapes will be updated to the new schema. You can also create placeholders for text, pictures, charts, and other objects. Choose the type of content from the Insert Placeholder dropdown, and draw the area on the slide. Using Themes and Layouts in the Presentation Insert a Default Slide By default, clicking New Slide on the HOME tab will give you a slide with title and content (bulleted text or chart, picture, etc.) in the current theme. Page 5
Insert a Slide by Layout Insert a slide using a particular layout from the New Slide dropdown. You can choose from all available slide layouts from each master in the presentation. Apply a Layout or Design to an Existing Slide You can easily change the layout or design of a slide. In fact, you can change both with one click. Simply choose one of the layouts in any of the available masters from the Layout dropdown on the HOME tab. Apply a Master Theme You can choose themes that are not in your master. Just keep in mind that even when selecting a single slide, applying a theme changes the entire presentation. To alter the theme on only the current slide, RIGHT-CLICK the theme and choose Apply to Selected Slides. Page 6
Adding Content Text Slide layouts offer a choice between text and objects. If you need text in the placeholder, simply click and type. Each new bullet will assume the list level of the last bulleted item. Use the indent buttons on the HOME tab to increase (promote) or decrease (demote) the list levels. You can also use TAB to promote and SHIFT+TAB to demote the text. If you click on the OUTLINE tab in the side pane, you can enter the text directly. All text entered will automatically be placed on the slide. TAB and SHIFT+TAB will promote and demote the text. To create a new slide, promote to the top level, which is the title of the slide. A new line will assume the list level of the previous entry. Therefore, hitting ENTER after typing the slide title will result in a new slide. Simply demote the text with the TAB key to begin entering the bulleted text. Page 7
Charts Click the Chart icon in the content section of the slide. You will first be asked to choose the type of chart to be created. After a chart type is selected, EXCEL 2007 will open with a placeholder for your chart data. If you already have the data in a separate EXCEL file, open that file then copy and paste the data into the placeholder. You may need to adjust the boundaries of the data placeholder, which are shown with a blue border. Page 8
The CHART TOOLS set of tabs offers options to customize the chart. The DESIGN tab can help you set some basic formatting to the chart, as well as allow you to easily change the chart type. The LAYOUT tab lets you customize individual aspects of the chart, such as the axes or titles. The FORMAT tab allows you to apply formatting to the entire chart, or individual elements, such as the legend. Page 9
Tables Click the Table icon in the content section of the slide. You will be asked to choose the number of columns and rows for the table. You will now have a table with the specified dimensions and the TABLE TOOLS tab will open. Table Layout The LAYOUT tab offers tools to customize the arrangement of your table. The ROWS & COLUMNS section allows you to insert rows and columns in the location of your choice. To delete cells, rows/columns, or the table itself, click the Delete dropdown. The MERGE section contains tools to customize the cell layout within the table. To merge cells, first highlight the cells. The Merge Cells button will be grayed out if multiple cells are not selected. You can split a single cell or multiple cells. When choosing this option, you will be prompted to enter the number of rows and columns the selected area should be split into. Page 10
In the CELL SIZE section, you can specify the height and or width of the selected cell, row or column. Distribute Rows or Distribute Columns will adjust the heights/widths so they are equal throughout the table. The ALIGNMENT section makes it easy to set the vertical and/or horizontal alignment of your text within cells. You can also specify the direction of the text, allowing the text to show at an angle. Adjusting the cell margins can help when you have a lot of text to fit into the cells. Table Design The DESIGN tab offers tools to create colorful, eye-pleasing tables. A number of built-in table styles are available in the TABLE STYLES section. These color choices are based on the theme of the presentation. Page 11
The available styles will change according to the settings in the TABLE STYLE OPTIONS section. Header Row and Total Row will include styles with different borders and/or shading for the top and/or bottom rows of the table. First Column and Last Column will include styles with different borders and/or shading for those columns. Banded Rows or Banded Columns set a different color for every other row or column. The Shading dropdown in the TABLE STYLES section allows you to apply shading to the entire table or an individual cell. You can also apply pictures, gradients and textures as a background. The Borders dropdown offers the standard options which can be applied to the entire table or an individual cell. The Effects dropdown offers selections such as beveling and shadows. Bevels can be applied to an individual cell or the entire table. Shadows and reflections can only be applied to the table as a whole. Page 12
Special formatting can be applied to text in the WORDART STYLES section. In addition to font colors and outlines, a number of formats can be found under the Quick Styles dropdown. The DRAW BORDERS section includes tools you can use to custom design your table. Draw Table can split cells by simply drawing a border within the cell. You can also use Draw Table to draw a border diagonally through a cell; however a diagonal border does not split the cell. The Eraser merges cells by simply erasing the border between them. Page 13