The Corporation of Delta COUNCL REPORT Regular Meeting F.03 To: Mayor and Council File No. : 15-194 From: Finance Department Date: September 02, 201 5 Delta Fibre Optic Backbone Completion The following report has been reviewed and endorsed by the Chief Administrative Officer. RECOMM ENDATONS: A. THAT a contract for the installation of fibre optic cable be awarded to D. S.G. Communications Ltd. in the amount of $440,002.50, including GST. B. THAT funding of $129,050.00 for the Fibre Optic Backbone Completion from the Equipment Reserve Fund be approved. C. THAT the Director of Finance and the Manager of nformation Services be authorized to execute the contract. PURPOSE: The purpose of this report is to seek Council approval to award a contract to D.S.G. Communications Ltd. for installation of approximately 3,850 metres of fibre optic cable, connecting Delta's existing fibre optics on Highway 17 to the North Delta Recreation Centre and Public Safety Building. BACKGROUND: As Council is aware, over the past two years, Delta worked with the Ministry of Transportation and nfrastructure (MOT) to install a backbone fibre optic network, running from Tsawwassen, through Ladner, and along Highway 17 to Elevator Road, at the boundary with Surrey. Additional fibre optic cable installation is required to extend the backbone through North Delta to the North Delta Recreation Centre and Public Safety Building. Council Policy: Contract awards exceeding $50,000 require Council approval.
Delta Fibre Optic Backbone Completion 15-194 Page 2 of 3 September 02, 2015 DSCUSSON: Tender 15-194, Supply and nstall Fibre Optic Cable, was posted on BC Bid. The following bid was received: Bidder Bid Price (including GST) D.S.G. Communications Ltd. $440,002.50 The bid was evaluated and D.S.G. Communications Ltd. met all criteria. This work will complete Delta's fibre optic backbone and provide a high capacity network that meets municipal requirements today and in the future. mplications: Financial mplications - Funding for the Delta Fibre Optics Backbone Completion Project is available in the 2015 Capital Plan. An additional $129,050 can be accommodated within the overall Computer Equipment Reserve. Costs Fibre Optic Cable nstallation Less GST Rebate Net nstallation Cost Funding 2015FN-2 2015FN-3 2015 ROADS - 14 Computer Equipment Reserve Total Funding $440,002.50 $ (20,952.50) $419,050.00 $ 25,000.00 $235,000.00 $ 30,000.00 $129,050.00 $419,050.00 For Award CONCLUSON: t is recommended that a contract, in the amount of $440,002.50, including GST, for the installation of fibre optic cable from Highway 17 and Elevator Road to North Delta Recreation Centre and North Delta Public Safety Building be awarded to D.S.G. Communications Ltd. Karl Preuss, CA Director of Finance Department submission prepared by: Darin Young, Manager of nformation Services DY/mw
Delta Fibre Optic Backbone Completion 15-194 Page 3 of 3 September 02, 2015 This report has been prepared in consultation with the following listed departments. Concurring Departments Department Name Signatur~?/ Engineering Steven Lan ~A-~ ATTACHMENTS: A. 2015 FN-2 B. 2015 FN-3 C. 2015 ROADS-14
2015 CAPTAL PLAN Computer Equipment Replacement Project Scope: 180 Personal Computers $310,000 20 Printers $20,000 Network Facilities (Ladner Pioneer Library Phone Update) $13,000 Network Facilities (Network Switches) $141,000 Network Facilities (Replace Fibre Optic Connection Between NDRC and NDPSB) $25,000 Computer Software (Telestaff Update for Delta Fire) $60,000 Computer Software (Mobile Calls for Service) $50,000 Computer Software (Maximo mplementation for PR&C) $150,000 Attachment A Page 1 of 1 FN... 2 TCA non-tca Funding Sources: Equipment ResE1rve $769,000 Location: Project Total $769,000 Annual Associated Operating Costs starting in 2016: J. Schedule: Design Approvals Tender Construction, Jan Apr Jul Sep Dec Approvals Required: This program was approved at the December 15, 2014 Regular Council Meeting. Project Costs: Construction Performed by: Municipal Crewr-- External Contractor Project Rationale: As computer technology evolves, old equipment and software become obsolete and are no longer able to run properly, or run so slowly that productivity and services to the public are seriously affected. Program Overview: The Equipment Reserve Fund was established to fund the replacement of corporate technology and the acquisition of some new equipment. FNANCE DEPARTMENT: nformation Services Last revision: May 4, 2015
Attachment B Page 1 of 1 2015 CAPTAL PLAN Municipal Fibre Optic Network ProjeCt Scope: Backbone Completion - 92A Avenue to the North Delta Recreation Centre. Connection across the Alex Fraser Bridge to Annacis sland. FN OR TCA non-tca 3 Funding Sources: Equipment Reserve $300,000 Location: Project Total $300,000 Annual Associated Operating Costs starting in 2016:..i Schedule: Design Approvals Tender Construction, Jan Apr Jul Sep Dec Approvals Required: This program was approved at the December 15, 2014 Regular Council Meeting. Project Costs: Backbone completion to NDRC: $235,000 Alex Fraser Bridge to Annacis sland: $65,000 Total $300,000 Construction Performed by: Municipal Crewl External Contractor Project Rationale: Fibre optic networks carry the digital data that Delta uses. By completing the connection to the NDRC, the fibre optic backbone will run from Tsawwassen to North Delta, for a total of 26 kilometers of network. Connecting Annacis sland via the Alex Fraser Bridge will extend service to the Annacis Fire Hall and multiple SCADA sites. Program Overview: The completed fibre optic backbone to North Delta and extension to Annacis sland will provide enhanced disaster recovery and backup capacity for Delta's computing systems. Reliance on leased connections will be reduced and result in long term savings. FNANCE DEPARTMENT: nformation Services Last revision: May 4,2015
Attachment C Page 1 of 1 2015 CAPTAL PLAN Neighbourhood Traffic Management and Crosswalks ROADS -14 r~ TCA r~ non-tca Project Scope: The neighbourhood traffic management program will involve post implementation reviews and implementation of additional traffic management devices. This year's focus will include monitoring of traffic calming devices and travel speeds with devices at various locations in Delta. t will also include crosswalk improvements to upgrade marked crosswalks to special crosswalks on 12 Avenue at Morris Crescent, on 47 A Avenue at Delta Street and on 112 Street at Bridlington Drive. Funding Sources: 2015 Tax Draw (Roads) $200,000 Location: Project Total $200,000 Annual Associated Operating Costs starting in 2016: $3,000 Schedule: Project Costs: Design Tender Construction TCA: Crosswalks: $150,000 Non-TCA: ~======Ja=n=========D=e=c==~ Traffic Management: $50,000!APprovals Required: Total Project Cost: $200,000 Construction Performed by: Municipal Crew f.;1 External Contractor 1.;1 2014 Capital Plan: $110,000 Project Rationale: mplementation of neighbourhood traffic management improvements are intended to restore roads to their intended function and address motorist behaviour resulting in improved traffic and pedestrian safety throughout Delta. Program Overview: The Emerging Neighbourhood Traffic Management Program allows for the implementation of minor traffic calming measures and special traffic management strategies to address emerging neighbourhood traffic and safety issues, including post implementation adjustments to previous traffic calming neighbourhoods. This project is consistent with the recommendations outlined in the Comprehensive Road Safety Plan. ENGNEERNG DEPARTMENT: Transportation Division Last revision: September 30,2014 COMB