This document will walk through the steps needed to work with the different calendar features provided into SharePoint Online 2013. Add simple Calendar, called Default Calendar: You can use the default events calendar, named Calendar, to post events -- such as team-related, business, social, and all-day events, or milestones -- such as project deadlines and product release dates. A calendar has a special calendar view that helps you visually plan and locate events, by day, week, month, and year. However, a calendar is a list, so you can create views of events, dates, times, locations, and other related information, in much the same ways as other types of lists. How to add a simple calendar into SharePoint Online? Click the Working on a deadline? icon then the Add Them button. Now into the left Menu you can see Calendar: Remark: I you don t want to add the Tasks feature but only the calendar, click Site Contents into the Left Menu then click add an app and click the Calendar application icon.
Add Calendars Overlay: First introduced in SharePoint 2010, the Calendars Overlay feature is a function of the Calendar List which allows users to view the data of several different lists, such as task lists and Microsoft Exchange calendars, all in one easy-to-read, color-coded Calendar List. In this document, we'll walk through the steps needed to display data from different lists and /or tasks in one calendar view of a Calendar List in SharePoint 2013. The main purpose to use the Calendar Overlay is to have the complete picture in one calendar of all your team members, projects team s members. To coordinate in one way all the events and appointments. In Calendar List, go to the Calendar tab and click Calendars Overlay to open the Settings for Calendar Overlay: In Calendar Overlay Settings, click New Calendar to add a new Calendar:
To setup your new calendar, begin by selecting a name for the Task List or other Calendar List for the new calendar. Next, you will need to input some information about your new calendar. This includes the color which you would like assigned to the item in calendar view; the Web URL for your list, and the list type. Follow the above steps to create multiple calendars for your Calendar Overlay. Please note that SharePoint allows a maximum of 10 calendars per view in Calendar Overlay.
Show data from many Lists in a Calendar View of a Calendar List: After you have added all your calendars into the Calendar Overlay, you can view all of the data from the calendar overlay in a single calendar view:
How to integrate my SharePoint Online 2013 calendar with Microsoft Outlook (local client only)? By connecting your SharePoint 2013 calendars to Outlook you can use the familiar and powerful Outlook calendar tools for keeping your calendar up to date. You can also view a SharePoint calendar side by side with an Outlook calendar or view it as an overlay. You can even copy events among SharePoint and Outlook calendars, without leaving Outlook. To connect your SharePoint 2013 calendar to Outlook (in this example I am connecting to Outlook 2013) all you have to do is click the Connect to Outlook button in the Calendar ribbon. You will then be prompted by Internet Explorer to allow the connection. Click Allow. Then Outlook will ask you to confirm the connection too. Click Yes. Outlook will then present the SharePoint 2013 calendar just like any other outlook calendar.
You can now work with the calendar from either Outlook or SharePoint and all your changes will be automatically synchronized between the two. For example, add an appointment in Outlook......and it will automatically appear in the SharePoint calendar.
Likewise, any changes you or anyone else makes to the calendar from SharePoint will appear back in Outlook. Learn more about SharePoint Online Calendar: Schedule Events Calendars Overlay