Instructions for completing the University of Toledo s College of Graduate Studies online application *Before you start* Make sure your browser allows cookies and is not protecting you against tracking by web sites you visit. If you normally disable cookies or have tracking protection engaged, you will need to temporarily undo these protections towards the end when you upload your resume and the Social Work Supplemental Application. If you try to upload your documents and your browser doesn t allow cookies or tracking, the system will eject you from the application, with the message below. For every college you have attended, you will need to know the first and last years, months and days when you attended the college. If you do not know the days, see if you can find this information online or from your college s registrar. Starting the application Go to the college of graduate studies web site: http://www.utoledo.edu/graduate/ Choose the Apply Now button 1
Create a login name & pin. Remember to write down your choices so you can log back in later. (You might want to email yourself your login name and a hint about your pin but for security purposes do not email your actual pin.) Log in. Choose the graduate application & click continue. 2
Choose an admission term. o Note: this shows admission for summer term, which means this student is applying for the Advanced Standing program. All Regular program students apply for the fall term. Type your name and click Fill Out Application. You ll now be at the main application checklist page. It shows eleven items on the checklist. Starred items (name, permanent address, local/mailing address, personal information, program of study, previous college(s) attended, and additional information) are sections required by the graduate school. You will complete these sections. In addition, you will upload your resume and the Social Work Supplemental Application to the Resume/MCAT/Other Documents section. 3
To complete a section, click on the link. (For instance, let s click on the Name section to be sure that the student s name is entered correctly.) This will take us to the Name section page. The section is listed at the top, with a note showing which section you are on here, section 1 of 11. Now there is a new field at the bottom of the form, in which you can enter a previous last name if you have one. Note that since you ve already started the application, the options below your name have changed from when you first entered your name. Now you could save your work and go back to the checklist (checklist), save your work and continue to the next section (continue), save your work and finish later (exit), or you could click the Return to checklist without saving changes link if you want to wait until later to work on this section. If you go back to the checklist you ll see that the Name section now has a checkmark next to it, indicating that you ve visited that section. This is why you might want to use the return to checklist without saving changes button if you find that you don t have all the information you need to complete a section if you don t save anything in that section, there won t be a checkmark next to it on the application checklist page and you ll know that you haven t even started that section. 4
Look at the two buttons on the bottom of the page. Finish later saves all the work you ve done so far & exits you from the online application. You can log back in later to finish the application. Only click Application is complete once you re done, as you cannot access any application materials once they have been submitted. If you can t finish the application in one sitting, click the finish later button. Then, to access your application again, go to the college of graduate studies web page & click the apply now button again. That will bring you back to the page where you created your login ID. You don t need to do that again, so click the click here to review/edit your application or check your application status link to log into your existing application. You ll be taken to a log-in page. Enter your login ID & pin, then click the Login button. 5
When you log in you ll see your in-progress application listed. Click the link (here, Summer 2017 because the example application is for an Advanced Standing student) to work on it again. You ll be taken to the checklist. We will resume the tutorial with Section 2. In Section 2, you can input your permanent address. This is also where you establish residency for tuition purposes. 6
After completing the permanent address section you ll see that the checklist now shows you ve worked on it. Section 3. Even if your local and permanent mailing address is the same, you must also input your local mailing address so UT knows where to send snail mail. 7
The Personal Information section (Section 4) includes space for your citizenship, email, social security # (optional), and demographic information. Section 5 is where you indicate you want to apply to the MSW program. Go to the dropdown list and select MSW Social Work. Note: This page includes a paragraph entitled Professional licensure disclosure. Since the UT MSW program is accredited, graduates are eligible to take the LSW licensure test. 8
If you wish to pursue a social work license in another state, you may follow the link in Section 5 to check social work licensure information for that state. In Section 6 you will enter complete information for each college/university you have attended, even if you only took one class. NOTE: you may want to look up the dates for the start of your first term and end of your last term at each college/university before starting this section. If that information is unavailable to you, give it your best guess. This is important because if you don t list days, the Graduate School may consider your application to be incomplete. Incomplete applications are not forwarded to the Social Work Program, so omitting days may delay processing of your application. Click the Lookup College Code link to find your first school. On the College Lookup Page, select a state/province OR select a country from one of the dropdown lists, then click List cities in selected state, province or country button. As an example, we will look for Bowling Green State University. We will select Ohio. 9
Next, use the dropdown list to select the city in which your college was located, then click the List Colleges in selected City button. For the example we will choose Bowling Green, Ohio. Then, from the dropdown list on the following page, select your college. For the example, will select Bowling Green St Univ BG. Click Copy selected College information to Data Entry form. Your college s name and 4-digit college code will have been entered into the form. In the example, BGSU s name and college code (1069) have been entered into the form. Indicate your beginning and end attendance dates (month, day and year) at this college, any degree earned, and indicate any academic or disciplinary suspensions from any college or university. o If you are currently in school, for end date list the month, day and year for your anticipated last term in school. For degree, choose your anticipated degree. 10
If you have attended more than one college or earned more than one degree from the same college, after you have entered information for your first college then click Enter or View another College or Degree. We will skip sections 7-10 for the moment. Section 11 allows you to input your membership in honor societies and professional/technical organizations, as well as offices/committee posts held. You may also list scholarships, distinctions, research, professional presentations, publications, etc. Finally, type your name in the bottom field to attest that you have completed the application accurately. NOTE: You can type your name now and still complete the application on another day. Typing your name now does not auto-submit your application. 11
Returning to the checklist, you can see that you have worked on sections 1-6 and 11. These are all required by the College of Graduate Studies. The Social Work Program also requires that you upload the Social Work Supplemental Application and your resume (section 9). To upload your resume and Social Work Supplemental Application, click Resume/MCAT/Other Documents. Click the Click Here link at the top of the page to upload documents. 12
A pop-up box includes a Browse button to allow you to find the document on your computer. Navigate to the folder where you have saved your document, choose it, and click Open. 13
Now the name of your document will show next to the Browse button. Click the Submit Document button to upload the document to the Graduate School online application. If your document was successfully uploaded, you will see this: On the other hand, if you ve forgotten to enable cookies or to disable protection against web sites tracking your activity, you ll find yourself kicked out of the application. You ll see this: Go to the settings on your web browser and re-configure your browser to allow cookies and/or disable web site tracking protection. Then log into your application and start the uploading process again. 14
Once you re successful, upload your completed Social Work Supplemental Application. When that is uploaded, you may exit out of the Upload a File dialog box by clicking on the red button with the x in it, at the upper left corner of the dialog box. The next screen will show you which documents have been uploaded. If necessary, you can view or delete files using the links on the screen. 15
The checklist shows that you have worked on Section 9. The checklist will show that you ve worked on all sections required by the College of Graduate Studies and the Social Work Program. Do not upload a Statement of Purpose to Section 8, since you pasted your Statement of Purpose into the Social Work Supplemental Application. Do not use Section 7 to request letters of recommendation, since you will email the Social Work Program Recommendation Form to those who agreed to provide a reference for you. 16
Letters of recommendation: You will not use the College of Graduate Studies' online electronic recommendation system, since we require that the Social Work Recommendation Form be used. Download it from the social work web site, fill in your information at the top, and check whether you choose to waive your right to view the recommendation. Then, once each recommender has agreed to write your recommendation, you will email the Social Work Recommendation Form to them. They will complete it, then click the "email" button at the top of the front page to submit the recommendation form to the College of Graduate Studies. If you intend to attend as a full-time student and wish to apply for a Graduate Assistantship with the Social Work Program, you will complete that portion of the Social Work Supplemental Application. Section 11 ( Graduate Assistantship Form ) is only for Graduate Assistantships in other University of Toledo programs/departments. Do not complete this section unless you also want to be considered for non-social Work graduate assistantships. Once you are finished, review each section of the application before submitting the application via clicking Application is Complete, since you cannot access any part of the application after submitting the application. 17