CHAPTER 1 Excel More Skills 12 Use Range Names in Formulas In Excel, a name is a word that represents a cell or a range of cells that can be used as a cell or range reference. Names used in formulas and functions clarify the meaning of the formula and assist in navigating large worksheets. Spaces are not allowed as part of a name. A name should be distinctive and easy to remember and should define the purpose of the selected cell or range. When a workbook contains several names, the Name Manager can be used to create, edit, and organize the names. To complete this workbook, you will need the following file: e01_rentals You will save your workbook as: Lastname_Firstname_e01_Rentals 1. Start Excel. From your student data files, open e01_rentals. Save the workbook in your Excel Chapter 1 folder as Lastname_Firstname_e01_Rentals 2. Add the file name to the left footer, and then return to Normal view. 3. Select the range B5:B10, and then to the left of the formula bar, click in the Name Box to select the current value B5 as shown in Figure 1. Value in Name Box selected B5:B10 selected Figure 1 Create Workbooks with Excel 2010 Microsoft Excel Chapter 1 More Skills: SKILL 12 Page 1 of 7
4. In the Name Box, type Golf to replace the highlighted cell reference, and then press J. Compare your screen with Figure 2. You can assign names by selecting a cell or range and then typing the desired name in the Name Box. Here, the name Golf has been assigned to the range B5:B10, which are the values that represent the Golf rental income in various locations. Name in Name Box Figure 2 Create Workbooks with Excel 2010 Microsoft Excel Chapter 1 More Skills: SKILL 12 Page 2 of 7
5. Select the range C4:C10, and then on the Formulas tab, in the Defined Names group, click Create from Selection. 6. In the Create Names from Selection dialog box, if necessary, select the Top row check box, clear the other check boxes, and then click OK. The Create Names from Selection dialog box can assign a name using the label for the selected range. Here, the range C5:C10 has been named Tennis, which is the column label of the selected range. 7. Select the range D5:D10, and then in the Defined Names group, click the Define Name button. Compare your screen with Figure 3. In the New Name dialog box, Cycling is suggested as the name. The Refers to box references both the worksheet June 2012 and the cell range D5:D10. Refers to range Figure 3 8. Click OK to name the range Cycling. Using any of the three techniques that you just practiced, name the range E5:E10 as Boating Create Workbooks with Excel 2010 Microsoft Excel Chapter 1 More Skills: SKILL 12 Page 3 of 7
9. Click the Name Box arrow to display all the names in the workbook as shown in Figure 4. Name Box arrow List of names Figure 4 10. In the displayed list of names, click Golf to select the range B5:B10. You can click each name and look at the selected range to verify the name has been applied to the correct range. 11. Click cell B11,type =SUM(Golf) and then press F for a result of $230,053. In this manner, you can use names in functions as cell references. Create Workbooks with Excel 2010 Microsoft Excel Chapter 1 More Skills: SKILL 12 Page 4 of 7
12. In cell C11,type =SUM(T In the displayed Formula AutoComplete list, scroll down to display the name Tennis as shown in Figure 5. Tennis name in Formula AutoComplete list Figure 5 13. In the Formula AutoComplete list, double-click Tennis, and then press F for a result of $92,483. 14. With cell D11 active, on the Formulas tab, in the Function Library group, click the AutoSum button. When a name is available, AutoSum will insert that name as the cell reference. Here, =SUM(Cycling). 15. Press F, and then in cell E11, use any of the previous techniques to enter the SUM function to add the Boating range, and then press J. 16. In cell D13,type =SUM(Golf,Tennis) and press J for a result of $322,536. In this manner, you can add multiple ranges using names as cell references. 17. In cell D14,type=SUM(G and then from the displayed Formula AutoComplete list, double-click Golf. Type a comma, and then type Cy From the displayed Formula AutoComplete list, double-click Cycling. Press J for a result of $387,320. 18. In cell D15,type =SUM( On the Formulas tab, in the Defined Names group, click the Use in Formula button. On the list, click Golf. Type a comma, and then click the Use in Formula button. Click Boating, and then press J for a result of $325,028. Create Workbooks with Excel 2010 Microsoft Excel Chapter 1 More Skills: SKILL 12 Page 5 of 7
19. In the cells D16:D20, use any of the techniques that you just practiced to construct the remaining formulas using named ranges in each formula. When you are done, select cell D20, and then compare your screen with Figure 6. SUM function using names Figure 6 Create Workbooks with Excel 2010 Microsoft Excel Chapter 1 More Skills: SKILL 12 Page 6 of 7
20. In the Defined Names group, click the Name Manager button. In the Name Manager dialog box, click the Golf name, and then click the Edit button. In the Edit Name dialog box, in the Name box, type Golfing and then click OK. Compare your screen with Figure 7. Golfing name Figure 7 21. In the Name Manager dialog box, click the Close button. Click cell B11, and verify in the function that the name Golf has been changed to Golfing. Editing a name using the Name Manager dialog box changes all occurrences of the name throughout the workbook. 22. Save the workbook. Print or submit the file as directed by your instructor. Exit Excel. You have completed More Skills 12 Create Workbooks with Excel 2010 Microsoft Excel Chapter 1 More Skills: SKILL 12 Page 7 of 7