Moving from AACR to RDA: a few guidelines re cataloguing changes a presentation at SLYSIG 2014 Conference by Trish Gierke Durban University of Technology Library gierkep@dut.ac.za
AACR II The last revisions included: Chapter 6 & 7 : Sound and Video recordings CD DVD
Chap. 9: Computer files Electronic Resources Direct access Remote access In RDA = Tangible resource = Online resource e.g. CD-ROM e.g. ebook / ejournal DVD-ROM Website Streaming video MP3 sound file
Chapter 12: Serials Continuing Resources Serials Integrating Resources Updating Website Updating database Updating loose-leaf
What is an Integrating Resource? The Chameleon-like Integrating Resource It changes when no one is looking! It s difficult sometimes to identify it as the same animal seen earlier! Its description changes over time! [From: Integrating resources : the cataloging of chameleons / Judith Kuhagen of Library of Congress, 2005]
Understanding Modes of issuance also in RDA Finite resources Continuing resources Monographs Multi-parts Serials Integrating resources Parts remain discrete Updates do not remain discrete This slide is borrowed from the Library of Congress
Combining chapters for cataloguing became a necessity with AACR II in order to deal with new resources Resource Chapter 2 BOOKS Chapter 6 SOUND RECORDINGS Chapter 7 VIDEO- RECORDINGS Chapter 9 ELECTRONIC RESOURCES Chapter 12 CONTINUING RESOURCES ebook ejournal Updating Website Streaming audio Video on CD-ROM
RDA = Resource Description and Access The new international bibliographic standard for cataloguing Replaces AACR but incorporates many aspects of it Based on the FRBR and FRAD conceptual models It is available on subscription as the: The RDA Toolkit is accessed via a Website: www.rdatoolkit.org Website offers free training material + a 30-day free trial of the Toolkit RDA is also available in print and as a Kindle e-book but it is designed to be used as an integrated searchable browser-based tool
What is FRBR? Functional Requirements of Bibliographic Records = framework / conceptual model developed by IFLA = focus is on user needs : FISO (= Find, Identify, Select, Obtain) Relates data in bib records users needs Relates bib records to other bib records Identifies 3 Groups of Entities & their attributes Indicates Relationships between Entities
Group 1 : Products of intellectual or artistic endeavour : WEMI Work e.g. Story created by author Intellectual /artistic activity & content Expression e.g. Written in English Manifestation e.g. Published as pbk. Physical characteristics Item e.g. Copy owned by DGHS
Illustrating FRBR Group 1 so for example when you hold a copy of a library book you are holding all 4 parts of WEMI Romeo & Juliet the play Written in English Translated into French Recording of this being read ------------------------------------------------------------------------------ Gower Press, London,1968 Aubier, Paris, 2001 Warner Audiobooks, 2011 --------------------------- A copy of any of the above, e.g. held by a library
Group 2 : Agents those responsible for the intellectual or artistic content, the physical production and dissemination, or the custodianship of the entities in the first group.. People Families Corporate Bodies Group 3 : Subjects Concepts Objects Events Places
AACR Rules RDA Instructions organized according to FRBR bibliographic entities generalized and meant to apply to all resources specific when necessary, after the general no more chapters for books, sound recordings, etc. instructions to Transcribe or Record
CORE elements in RDA CORE = mandatory to include in bib record CORE IF = record under certain circumstances LC CORE LC CORE IF = LC determined.in addition to RDA CORE
RDA CORE ELEMENTS Identifier Title / Responsibility Edition Publisher s statement Copyright date = Core if Numbering of serials Extent (for complete resources) Content type Carrier type Series Scale for maps Language of content
Identifier for Manifestation If there is more than one identifier for the manifestation, prefer an internationally recognized identifier, if applicable. For example: Books have ISBNs - sometimes discs do too! Journals have ISSNs
Examples of Identifiers found on DVDs: Barcodes ISBN (first digits = 978 or 9791 9799) UPC (12 digits) Video Publisher number Video number Video publisher name 61100526 Universal
Preferred source No longer called Chief Source as in AACR II RDA instructs us to choose a source appropriate to: Type of description Comprehensive - Analytical - Hierarchical Mode of issuance Single unit /Multipart Monograph - Serial - Integrating Resource Presentation format #1 Pages or images thereof - #2 Moving images - #3 All other resources
Cataloguing this DVD the RDA way..
Example Type of description? Mode of issuance? Presentation format? Comprehensive Single unit Monograph Moving images Based on this we would select appropriate SOURCE of information from which to take Title Proper, Responsibility etc. in line with RDA instructions & guidelines. In this instance, the Title Screen of the DVD movie, or the disc label or container in that order of preference.
Title Proper Transcribe as found Mistakes n all!! (except for Serials) i.e. no more sic. Correct in Variant Title entries Example: Title proper: Variant title: A history of road transprot A history of road transport
Responsibility If complex, option to omit all but first in each group No more et al. use and others No more Rule of Three BUT determine if it is a compilation of works each by a different creator or a collaboration by creators working together Example Green energy solutions / by Joe Scott [and six others]
Edition Statement Transcribe as found: do not abbreviate keep abbreviations found do not convert words to numerals do not convert numerals to words observe punctuation option to apply style manual re capitalization
Edition EXERCISE Examples Source AACR2 RDA 4th ed. (corrected) 4th ed. (corr.) 4th ed. (corrected) THIRD REVISED EDITION 3rd rev. ed. Third revised edition Revised and Enlarged Edition Rev. and enl. ed. Revised and enlarged edition
Publication Statement Production statement - RDA 2.7 CORE for unpublished resources Publication statement - RDA 2.8 CORE IF available Distribution statement - RDA 2.9 CORE IF no Publication Statement Manufacture statement - RDA 2.10 CORE IF no Publication or Distribution Statement Copyright date - RDA 2.11 CORE IF no Publication or Distribution Date
Physical description : Extent Common usage terms allowed for tangible carriers (e.g. DVD, CD-ROM) For remote e-resources term is online resource No more Latin abbreviations ; for ca. use approximately No abbreviations : p., ill., sd., col., b&w ; but min. & hr. allowed cm / mm = metric symbols metric = OK (local decision)
Textual resources EXAMPLES GMD in title statement according to AACR RDA Content Type RDA Media Type RDA Carrier Type Simple book / Simple journal not used text unmediated volume LC e-book/ e-journal as online resource [electronic resource] text computer online resource Book /Journal on a CD-ROM or DVD-ROM [electronic resource] text computer computer disc
Sound recording Audio recording EXAMPLES GMD in title statement according to AACR RDA Content Type Music on CD [sound recording] performed music RDA Media Type audio LC RDA Carrier Type audio disc Audiobook on CD [sound recording] spoken word audio audio disc Online recording of bird calls or on CD-ROM [electronic resource] sounds computer + audio online resource computer disc
Videorecording Moving image resource EXAMPLES S GMD in title statement according to AACR RDA Content Type RDA Media Type RDA Carrier Type LC Video on DVD or Blue-ray Disc [videorecording] two-dimensional moving image video videodisc Video on CD-ROM or DVD-ROM [electronic resource] two-dimensional moving image computer + video computer disc Video online [electronic resource] two-dimensional moving image computer + video online resource
a DVD : the AACR / RDA way Alice in Wonderland [videorecording] / Walt Disney ; a film by Tim Burton 1 DVD (118 min.) : col., sd. ; 12 cm. 1 DVD (118 min.) : color, sound ; 12 cm CONTENT MEDIA CARRIER two-dimensional moving image video videodisc
Book & CD set : the AACR / RDA way The very hungry caterpillar / Eric Carle 20 p. : col. Ill. + 1 CD ( 20 min. ; 12 cm.) 20 pages : colour illustrations + 1 CD (20 min. ; 12 cm) BOOK CONTENT text MEDIA unmediated CARRIER volume CD CONTENT spoken word MEDIA audio CARRIER audio disc
The Da Vinci Code as an e-book The AACR way The RDA way The Da Vinci code [electronic resource]/ Dan Brown The Da Vinci code / Dan Brown xii, 239 p. 1 online resource (xii, 239 pages) Content: text Media: computer Carrier: online resource
What about a Kit?
Video Pub no. 54321 ; Walt Disney DDC 590 Content/Media/Carrier Types for all parts TITLE Animals around me discovery kit [kit] / Walt Disney Studios. PUBLISHER Orlando, Fla. : Disney, 2010. DESCRIPTION 1 DVD (26 min.) : sd., col. ; 12 cm. + 1 CD (12 cm.) + 1 booklet (30 p. ; col. Ill. ; 20 cm.) + 25 flash cards (col. ; 10 x 7 cm.); in container (30 x 20 x 6 cm.) SERIES Baby Einstein AUDIENCE Recommended for ages 3-5 years. SUMMARY Set off on a fun-filled exploration with a baby to discover animals found at the park, on the farm, and in the backyard, whether furry or feathered, winged or wiggly, bumpy or cuddly. CONTENTS DVD: Feature show plus 2 mini-shows -- Baby's first concert hall -- A parent's journey CD: Animal's processional, part 1 and 2 -- Flight of the bumble-bee / Rimsky-Korsakov Flash cards: Illustrations of animals featured in DVD with explanations Booklet: A guide for parents, teachers or child-minders to maximise benefit of kit SUBJECT Animals. Children s films. ACCESS Walt Disney Studios Baby Einstein This is a bib record done the AACR way & coloured arrows indicate things that would change with RDA The 2 ticks indicate Good Practice with RDA
Notes re children's resources RDA 7.10: Summarization of content LC CORE IF: fiction resources for children RDA 7.7: Intended audience LC CORE IF: resources intended for children These 2 LC CORE elements indicate recognised GOOD PRACTICE
Language Note Language of expression is RDA Core For example with DVDs include both Spoken languages (original soundtrack, alt. soundtrack/ dubbing) and Written languages (sub-titles, closed-captions)
Technical Note RDA provides for inclusion of all available technical detail Very important re AV & e resources ACCESS specs / requirements Details not provided elsewhere in bib record Examples DVD Region Codes Computer hardware & software minimum requirements for access Digital file characteristics Sound recording levels
DVD region codes
Relationships are big in RDA RDA Appendices I: Relationship Designators Relationship between Person/s + Resource Use of Relator terms Can be repeated multiple times in same entry EXAMPLE Pollack, Sydney, 1934-2008, film director, actor
Relationships are key for discovery RDA Appendices J: Relationship Designators Relationships between W E M I = Resource to Resource relationships Use Notes and Access Points EXAMPLE Note: Based on the book Rainbow folk by Joe Grant. Motion picture adaptation of: Grant, Joe, 1980-. Rainbow folk.
References (all accessed July 2014) Library of Congress RDA Website (including RDA training materials) http://www.loc.gov/aba/rda/index.html Pan-Canadian Working Group on Cataloguing with RDA. Training modules 2010-2013. http://rdaincanada.wikispaces.com/pan-canadian+modules RDA Toolkit http://access.rdatoolkit.org/ Weitz, Jay. (OCLC). Videorecordings Cataloging Workshop, Online Audiovisual Catalogers Conference 2012. (October 2012, Albuquerque, New Mexico) https://www.dropbox.com/sh/fbzr895ghu8yxa9/s3agahoslq/presentation%20handouts/videoworkshop 2012.pptx