Unpacking Office 365 A high level overview of the apps and services bundled in the standard Office 365 subscription: What is it Use cases
Unpacking Office 365 Making the move to Office 365? Whether your organization has a short or long term transition to the cloud, there is much to consider. With so many components available in Office 365, decision makers are faced with the challenge of selecting the appropriate workload to address specific business scenarios. This presentation offers a high-level overview of each of the components within Office 365, example use cases and some frequently asked questions about each. First, let's take a look at a matrix that breaks down each component's strength. Collaboration Communication Content Creation Project Management SharePoint Online OneDrive for Business Exchange Online Skype for Business Yammer Office 365 Groups Microsoft Teams Delve Video Microsoft Stream Planner Sway Office ProPlus OneNote Office 365 Capability Matrix 2
Exchange Online Exchange is a hosted messaging solution that provides email, calendar, contacts and tasks for any endpoint device. Public Folders: Max 1,000; 50TB combined Max Mailbox Size: 100 GB (E3/E5) 50 GB 2 GB for K1 plans Archive: Unlimited with E3 and E5 50 GB for E1 Not available for K1 plans Office 365 ProPlus The desktop version of Office for Office 365. Different from Office 2016: subscription, user-based vs. traditional Office installation Can software updates be controlled: Yes, you can configure Office 365 ProPlus to apply only the software updates you have tested and validated Includes: Word, PowerPoint, Excel, Outlook, OneNote, Publisher, Access, Skype for Business
SharePoint Online Team based collaboration sites and organization-wide communication portals. Intranet Team / Department / Project Site Content Management Electronic Forms / Workflow Storage: 1TB +.5GB / Licensed User (pooled); additional storage available for purchase File upload limit: 15GB Custom URL: No (tenantname.sharepoint.com) OneDrive for Business Personal online storage space in the cloud to store work documents and related files. Replace My Documents /Home/X Drive Ad-hoc sharing of documents Sync and work on documents offline Reduce emailing attachments Storage: up to 5TB+ for qualifying Enterprise plans Share Externally: Yes
Skype for Business Hosted communication service for realtime voice, IM, video and conferencing. IM Co-workers Share your screen Voice/Video calls Conference calls Can you call a phone number from Skype? Must have E5 or third party. How many attendees per meeting? 250
Yammer The secure social network for work. Empowers employees to be more productive by enabling them to collaborate and get answers faster, through cross-company discussions and selforganized teams. Public or Private groups IT Support communication Employee onboarding Announcements Can you add external participants? Yes, groups can allow external users. Does Admin have access to private content? Yes
Office 365 Groups A membership service that provides a single team identity across Office 365 apps for collaboration. It gives your teams (or ad-hoc groups) a way to work together using the best parts of Office 365. Collaborate on a project Organize and assign tasks Event planning Co-author proposals What is included? Inbox (or Yammer), Calendar, Document Library, OneNote notebook, Planner Able to set up private groups? Yes Able to invite guest members? Yes
Microsoft Teams A chat-based hub for teamwork. Built on Office 365 Groups and deep integration with Skype to bring the full breadth and depth of the tools teams need. Customize the workspace Developer collaboration Persistent chat Voice and video conference Is this similar to Slack? We believe it is Microsoft s answer to Slack. Will Skype for Business capabilities be added to Teams? Yes, Microsoft s vision to provide Intelligent Communications tools.
Delve A tool that helps you discover the information that's likely to be most interesting to you right now - across Office 365. Search for people and documents Curate content (pin to boards) Add favorites Information discovery Can anyone see my content? No. Only people who already have access in OneDrive or SharePoint. Does Delve change permissions? No Can I remove content from Delve? Yes
Office Video A portal and streaming video service where people in your organization can post and view videos. It's available with SharePoint Online in Office 365. Executive communication Training sessions Recorded meetings Marketing presentations Is there a way to organize or group the content? Yes How can videos be shared? Embed on another site, post to Yammer, send a link Common video formats supported. Microsoft Stream Microsoft Stream is an Enterprise Video service, built on Azure, where people in your organization can upload, view, and share videos securely. Microsoft Stream is the successor to Office 365 Video. Executive communication Training sessions Recorded meetings Marketing presentations Is there a way to organize or group the content? Yes Can we collaborate with Stream? Use in Teams, Yammer, SharePoint Online, OneNote, Sway Common video formats supported.
Planner A simple and highly visual way to structure and organize teamwork. Planner makes it easy for your team to create new plans, organize and assign tasks, share files, chat about what you re working on, and get updates on progress. Project planning Updates on progress Collaborate on tasks Process flow (buckets) Integrated with Office 365 Groups? Yes Able to use Planner without and Exchange Online mailbox? Yes, with limitations: Users may have issues with viewing or adding comments to a task. Users may have issues viewing their favorite plans in Planner.
Sway An easy-to-use digital storytelling app that for creating interactive reports, presentations, ideas and stories. It is a web-based canvas that looks great on virtually any screen. Storytelling Tutorials Newsletter Presentations Are there admin controls for Sway? The admin controls how Sways are created and viewed; enable/disable for individuals; allow or block content resources; enable/disable external sharing.
OneNote Capture.Organize.Share. Take a quick note before you forget it. Share your meeting notes so everyone is on the same page. OneNote is a digital notebook that automatically saves and syncs your notes, drawings, screen clippings, audio commentaries. Organize thoughts and ideas Meeting prep Curate content Audio notes Can I have more than one notebook? Yes Does everyone have access to my personal notebook? No. Only what you share with others.
PowerApps A service that connects data to easily create and share custom business apps across platforms. Connect to your systems and create new data Publish your own mobile app Build apps without writing code Share your app What connections are available? Office 365, SharePoint, SQL Server, Dynamics 365, Excel, Dropbox, Twitter, Power BI And much more PowerApp examples Simple tracking app for site visits Create and track appointments Group and display profiles Review and update Knowledge base articles
Flow A service that enables business users to build workflows that automate tasks across your apps and services. Get notifications Collect data Synchronize files Automate approvals Who is the intended audience? Line-of-business users who can help take responsibility for business solutions and ease the IT backlog. Exchange + Flow: Email Notifications
Security & Compliance Center The one-stop portal for protecting and managing compliance for your organization s data across Office 365. Manage ediscovery searches and holds Manage mobile devices Audit user activities Protect sensitive information with DLP
Office Mobile Apps iphone ipad Android Windows SharePoint Yes Yes Yes Not currently OneDrive for Business ios 8+ ios 8+ Yes Yes Exchange Online Yes Yes Yes Yes Skype for Business Yes Yes Yes Yes Yammer Yes Yes Yes Yes Office 365 (Outlook) Groups ios 8+ ios 8+ 4.1+ Yes Delve ios 8+ ios 8+ 4.1+ Not currently Video ios 7+ ios 7+ Not currently Yes Planner ios Yes Yes Not currently Sway ios 8+ ios 8+ Yes Yes Power BI ios 9+ ios 9+ Yes Yes Office ios 8+ ios 8+ KitKat 4.4+ Windows 10 OneNote Yes Yes Yes Yes Add-ons Project Power BI Office Store Flexible online solution for project portfolio management (PPM) Create diagrams, flowcharts, floor plans, designs, and more. Dashboarding and business intelligence tool. App add-ons for Office 365
Unpacking can feel overwhelming! But not to worry it s the first step to developing a sure strategy for deployment and adoption of Office 365 apps and services. Now that you know what s there, you can start planning more effectively. 18