The following changes to the MARC 21 format for bibliographic data have now been implemented in OLIS. This brings the OLIS MARC tables up to date with Update No. 2 of the MARC 21 format for bibliographic data. Note that obsolete data elements (fields, subfields, codes etc.) have not been removed from the MARC tables which lie behind GeoCat and Advance, but have been clearly marked as "OBSOLETE". This means that the GeoCat MARC Check will not identify such data as incorrect. This is to prevent the necessity of updating records which were correct at the time they were added to OLIS in order to save them back to OLIS with the addition of holdings only. Having said that, it is the responsibility of all cataloguers to check that any new records added to OLIS from now on contain only currently valid data elements, and obsolete data in older records should be corrected when identified, if at all possible. This will ensure that we export only good quality MARC records to CURL and OCLC. Any parts of the OLIS Cataloguing Updates (New Series) which are affected by these changes will be updated to reflect the changes in due course. Leader Leader/07 (Bibliographic level): code "i" (Integrating resource) Leader/08 (Type of control): code "a" (Archival control) Leader/09 (Character coding scheme): codes "#" (MARC-8) and "a" (UCS/Unicode) Leader/17 (Encoding level): code "3" (Abbreviated) has been defined. This should not be used in records added to OLIS. Use code "o" for records which do not conform to the OLIS Standard. 006 (Fixed-Length Data Elements-Additional Material Characteristics) 006, Serials, position 01 (Frequency): code "k" (Continuously updated) 006, Serials, position 04 (Type of continuing resource previously Type of serial): codes "d" (Updating database), "l" (Updating loose-leaf) and "w" (Updating Web site) have been 006, Serials, position 17 (Entry convention previously Successive/latest entry): code "2" (Integrating entry) has been 007 (Physical Description Fixed Field) 007, All materials, position 01 (Specific material designation): code "u" (Unspecified) has been 007, All materials, position 02 (Original versus reproduction aspect) is now OBSOLETE, and the position is now undefined. January 2003 1
007, Computer file, positions 06-08, (Image bit depth), 09 (File formats), 10 (Quality assurance targets), 11 (Antecedent/source), 12 (Level or compression) and 13 (Reformatting quality) ADDED with appropriate tables of values. 007, Globe, position 01 (Specific material designation): codes "e" (Earth moon globe) and "u" (Unknown) have been 007, Map, position 04 (Physical medium): codes "j" (Glass), "q" (Flexible base photographic, positive), "r" (Flexible base photographic, negative), "s" (Non-flexible base photographic, positive) and "t" (Non-flexible base photographic, negative) have been 007, Map, position 06 (Production/reproduction details): code "c" (Preproduction) has been 007, Videorecording, position 04 (Videorecording format): code "v" (DVD) has been ADDED; code "g" has been changed to Laserdisc. 007 (Physical Description Fixed Field) for Kits has been The value in 007/00 for Kits is "o". (Note that this is not for use in records for multimedia items (kits). See the OLIS Cataloguing Update on Multimedia items for more details at http://www.bodley.ox.ac.uk/dept/techserv/ulstst/catsig/docs/updates/). 007 (Physical Description Fixed Field) for Notated music has been The value in 007/00 for Notated music is "q". 007 (Physical Description Fixed Field) for Remote sensing images has been The value in 007/00 for Remote sensing images is "r". 007 (Physical Description Fixed Field) for Tactile materials has been The value in 007/00 for Tactile materials is "f". 008 (Fixed-Length Data Elements) (Note: changes to the codes for the 008 fields are also valid for the appropriate 006 fields, e.g. the new codes for 008/33, Books, can also be used in 006/16, Books) 008, All materials, position 39 (Cataloging source): code "#" has been REDEFINED as "National bibliographic agency" (previously "Library of Congress"). 008, Books, position 33 (Literary form, previously Fiction): codes "c" (Comic strips), "d" (Dramas), "e" (Essays), "f" (Novels), "h" (Humor, satires, etc.), "i" (Letters), "j" (Short stories), "m" (Mixed forms), "p" (Poetry), "s" (Speeches) and "u" (Unknown) have been January 2003 2
008, Maps, positions 18-21 (Relief): code "m" ("Rock drawings") has been 008, Maps, positions 22-23 (Projection): codes "an" (Chamberlin trimetric), "az" (Azimuthal, other), "bz" (Cylindrical, other), "cz" (Conic, other) and "dl" (Lambert conformal) have been 008, Maps, position 24 (Prime meridian) is now OBSOLETE and this position is now undefined. 008, Maps, position 25 (Type of cartographic material): codes "f" (Separate supplement to another work), "g" (Bound as part of another work), "u" (Unknown) and "z" (Other) have been 008, Maps, position 29 (Form of item): codes "#" (None of the following), "a" (Microfilm), "b" (Microfiche), "c" (Microopaque), "d" (Large print), "f" (Braille), "r" (Regular print reproduction) and "s" (Electronic) have been 008, Maps, positions 33-34 (Special format characteristics): codes "m" (Braille) and "q" (Large print) are now OBSOLETE. See 008/29, Maps, above. 008, Music, positions 18-19 (Form of composition): codes "bd" (Ballads), "rp" (Rhapsodies) and "sq" (Square dance music) have been 008, Serials, position 18 (Frequency): code "k" (Continuously updated) has been 008, Serials, position 21 (Type of continuing resource previously Type of serial): codes "d" (Updating database), "l" (Updating loose-leaf) and "w" (Updating Web site) have been 008, Serials, position 24 (Nature of entire work): codes "m" (Theses) and "z" (Treaties) have been 008, Serials, position 34 (Entry convention previously Successive/latest entry): code "2" (Integrating entry) has been 008, Visual Materials, positions 23-27 (Accompanying material) is now OBSOLETE and these positions are now undefined. 008 Visual Materials, position 29 (Form of item): codes "#" (None of the following), "a" (Microfilm), "b" (Microfiche), "c" (Microopaque), "d" (Large print), "f" (Braille), "r" (Regular print reproduction) and "s" (Electronic) have been Variable data fields 015 (National Bibliography Number) changed from Not repeatable to --- subfield $2 (Source) has been ADDED 016 has been defined for National Bibliographic Agency Control Number in ADDITION to its use by the Copyright Libraries Shared Cataloguing Project for authority control information. 028 (Publisher Number, previously Publisher Number for Music), 1st indicator (Type of publisher number): code "5" (Other publisher number) has been January 2003 3
041 (Language Code) has been changed from Not repeatable to --- 2nd indicator (Source of code) has been redefined and codes "#" (MARC language code), "7" (Source specified in subfield 2) have been --- subfields a, b, d, e, f and g have been changed from Not repeatable to --- subfield 2 (Source of code) has been 082 (Dewey Decimal Call Number), 2nd indicator (Source of call number): code "#" (No information provided) has been 210 (Abbreviated Title, previously Abbreviated Key Title), 2nd indicator (Type of abbreviated title): codes "#" (abbreviated key title) and "0" (Other abbreviated title) --- subfield 2 (Source) has been --- field changed from Not repeatable to 260 (Publication, Distribution, etc. (Imprint)): field changed from Not repeatable to --- 1st indicator changed from Undefined to Sequence of publishing statements; codes "#" (Not applicable/no information provided/earliest available publisher), 2 (Intervening publisher) and 3 (Current/latest publisher) have been 362, Dates of Publication and/or Sequential Designation, was previously named Dates of Publication and/or Volume Designation. 505 (Formatted Contents Note): subfield u (Uniform Resource Identifier) has been 520 (Summary, Etc., previously Summary, Etc. Note), 1st indicator (Display constant controller): codes "2" (Scope and content) and "3" (Abstract) have been --- subfield u (Uniform Resource Identifier) has been 522 (Geographic Coverage Note) has changed from Not repeatable to 530 (Additional Physical Form Available Note): subfield u (Uniform Resource Identifier) has been 555 (Cumulative Index/Finding Aids Note): subfield u (Uniform Resource Identifier) has been 772, Supplement Parent Entry, was previously named Parent Record Entry. 856 (Electronic Location and Access): subfield g (Uniform Resource Name) is now OBSOLETE. --- subfield u (Uniform Resource Identifier) has been changed from Repeatable to NOT REPEATABLE January 2003 4
The above changes are those which you are most likely to come across in day-to-day cataloguing. More details can be found in the GeoCat MARC Help for the appropriate field, subfield, etc. or in the full MARC 21 format for bibliographic data on Cataloger's Desktop. In addition to these changes to the MARC 21 bibliographic format, a number of changes have been made to the list of language codes which lies behind 008/35-37 (Language) for all formats. Where codes have been made obsolete, these are identified by the flag "(OBSOLETE)" beside the description in the table behind 008/35-37. The valid code will be found immediately underneath the obsolete code in the table. The changes bring this table in line with the MARC Code list for languages (2000 ed.), which can be found on Cataloger's Desktop. Some notable changes are as follows: Bosnian = bos (previously scr) Irish = gle (previously iri) Irish, Middle (ca. 1100-1550) = mga (previously cel) Irish, Old (to 1100) = sga (previously cel) Esperanto = epo (previously esp) Scottish Gaelic = gla (previously gae) Sinhalese = sin (previously snh) A couple of additions and changes have also been made to the list of country codes which lies behind 008/15-17 (Place of publication, production, or execution) for all formats. Where codes have been deleted, these are identified by the flag "(OBSOLETE)" beside the description in the table behind 008/15-17. The changes bring this table in line with the MARC Code list for countries (2000 ed.): East Timor = em has been ADDED Nunavut = nuc has been ADDED Hong Kong = hk has been DELETED (use cc for China) Macao = mh has been DELETED (use cc for China) If you have any questions about any of these changes, please contact the GeoCat Helpline on (2)77138 or email Catalogue Support Services at css@ouls.ox.ac.uk. Alison Felstead Cataloguing Support Services alison.felstead@bodley.ox.ac.uk January 2003 5