Tape Sucks for Long-Term Retention Time to Move to the Cloud How Cloud is Transforming Legacy Data Strategies
INTRODUCTION Tapes suck for long term retention (LTR) Unknown content Locked in proprietary format Sensitive corporate records on transportable, degradable media No support for retention or privacy policies Hidden costs to find, manage, access legacy data 2
YOUR PRESENTERS Mark Sanders Global Senior Director Dell EMC Mark.F.Sanders@dell.com Jim McGann Vice President Index Engines Jim.McGann@indexengines.com 3
LONG TERM RETENTION: A NECESSARY EVIL Industry Typical Data Retention Requirements 38% Healthcare Patient lifetime Retain Data 1-6 Years Pharma 75 100 years for R&D records, applications 20% Energy Oil field lifetime >50 years for subsurface exploration data Retain Data 6 + Years Government >100 years Finance Lifetime of the life insurance policy, plus 6-10 years Aerospace >30 years for design records (lifetime of aircraft)
LONG TERM RETENTION: A NECESSARY EVIL 38% CHALLENGES WITH TAPE AS LTR STRATEGY Retain Data 1-6 Years 20% Retain Data 6 + Years LACK OF AGILTY: Data retrieval needs to be planned / scheduled ahead of time, no transparent on-demand access HIGH OPERATING COSTS: Tape management and backup admin & audit cost far exceeds the perceived low media cost RISK & POOR RELIABILITY: Tape media, hardware, software, and human error increase restore failure rates
DATA DOMAIN CLOUD TIER Highly Scalable, Efficient, Secure, & Native Tiering of LTR to the Cloud SIMPLE: Automated, native tiering to public, private or hybrid cloud COST EFFECTIVE: Send, store, and retrieve only unique data Store LTR for fractions of a penny per GB OPEN: Broad ecosystem and flexible deployment options SECURE: Data encryption In-Flight / @ Rest
CLOUDBOOST Efficient, Secure & Integrated LTR to the Cloud SIMPLE: Software integrated tiering to public, private or hybrid cloud COST EFFECTIVE: Dedupe, compression & WAN optimization boost performance while reducing bandwidth & cloud consumption FLEXIBLE: Available standalone or as part of the Data Protection Suite Supports In-Cloud Protection and Direct to Cloud Backup SECURE: Data encryption In-Flight / @ Rest
LONG TERM RETENTION IN THE CLOUD Value Statement ECS DELL EMC Cloud Storage offers unmatched capabilities than tape with better economics Better usability and agility (intrinsic to cloud storage) Ease of operations (simple scaling, self-healing, no offsite vaulting) Reliable data recovery (geo-protection, strong consistency) Lower TCO Advantage Disadvantage
HIGH COSTS OF TAPE FOR EDISCOVERY Search and extract from backup tapes $2500 / tape 100 tapes = $250,000 (1000 tapes = $2.5M) Monthly Hosting Legal Review $15 / GB 500 GB x 12 months = $90,000 $2,500 / GB 100 GB = $250,000 Total: $590,000 for 100 tapes! 9
DELL EMC & INDEX ENGINES Transforming the use of tape for LTR Solve the LTR use case going forward with Dell EMC via Data Domain Cloud Tier or CloudBoost w/ ECS/VSC Leverage Index Engines to either migrate only relevant data that sits on tape today or create a single instance copy of existing tape based data and move it to the cloud. Reduce risks and costs associated with LTR and eliminate the costs associated with maintaining legacy Backup SW infrastructure. 10
How to Migrate Legacy Tape Data to Cloud
INDEX ENGINES VALUE PROPOSITION Software & services company supporting tape data mgmt Phase 1: Ingest & manage legacy backup catalogs: Retire legacy/non-production backup applications Reduce infrastructure costs and eliminate maintenance costs Consolidate multiple legacy catalogs Phase 2: Migration of LTR data from tape to ESC/VSC: No need for the original backup software Stop using tape for LTR, cloud storage is less expensive Recoup offsite storage expense and go tapeless 12
INDEX ENGINES DIRECT TAPE ACCESS Traditional Restore Process Create Original Environment Restore 100% of Tape Content Index Restored Content Dedupe Results Search for Relevant Data Extract Relevant Data (<5%) 100% of Data Moves from Tape Automated Approach Direct Indexing of Tape Content Search for DeDuped/Relevant Data Extract Relevant Data (<5%) Relevant Data (<5%) Moves from Tape 13
INDEX ENGINES WORKFLOW Ingest Catalog Capture catalog metadata Rebuild catalog from tapes Retire media server and nonproduction s/w Report & Classify Data Report on age, location, owner, type, etc. Eliminate redundancy Define data migration policy Index & Restore Data Index email databases & content Restore data w/o need for original s/w Migrate data of value from tape to disk/cloud 14
REPORT MANAGE MIGRATE PRESERVE 15
USE CASES 1 2 3 Migrate to New Data Protection SW Need Access to Legacy Data Current solution no longer fits within DR strategy Legal/regulatory/LTR requirements for legacy data Go Tapeless Eliminate Tape Already backing up to disk, but archiving tapes off the backend Eliminate costs and management of tape infrastructure Stop Using Tape as an Archive for LTR Preserving data on tape to support legal and compliance Painful and costly to find, manage and restore data from tape 16
CURRENT ENVIRONMENT Offsite Tape Storage - LTR Archiving tapes in offsite storage Tapes used for LTR of sensitive data Backup to Disk Backing up to tape for DR Backing up to disk, then tapes for DR Backup Software TSM NBU CV Migrate to new backup software Multiple vendors under maintenance 17
TRANSFORMED ENVIRONMENT Profile Offsite & classify Tape Storage legacy tape - LTR data Migrate data of value to ECS Go tapeless Backup Stop to archiving Disk DR tapes for LTR Backup Software Ingest and consolidate catalogs Index Engines manages access TSM NBU CV Search/Report/Manage/Govern Data Domain Cloud Tiering ECS/VSC for LTR CloudBoost Dell EMC Backup Solution 18
TRANSFORMED ENVIRONMENT - ROI Profile Offsite & classify Tape Storage legacy tape - LTR data Migrate data of value to ECS Go tapeless Backup Stop to archiving Disk DR tapes for LTR Backup Software Ingest and consolidate catalogs Index Engines manages access TSM NBU CV Search/Report/Manage/Govern Eliminate offsite tape storage Reduce risk of using tape for LTR Retire tape infrastructure/libraries Stop purchasing tapes Retire legacy backup software Eliminate multiple vendors 19
COMPRESSING/MIGRATION OF LEGACY DATA Index Engines profiles and classifies data on tape Content is scanned and a document signature generated Migrate unique files and email or content of value based on metadata Filter out redundant data Eliminate aged data outside of retention policy Ignore types of files (ie DBs) Relevant files & email 20
FINANCIAL JUSTIFICATION ANNUAL COSTS Approximately 10,000 Legacy Tape Environment Hardware Servers 2 Media Servers (Maintenance & Support) $9,600 Libraries 1 LTO Library (Maintenance & Support) $12,000 Resources Manpower ¾ Person $93,600 Floor Space Power, Cooling, Space, UPS, Fire, Security, etc. $13,200 Backup Software Maintenance Backup Software Maintenance & Support $96,000 Infrastructure Maintaining Old Servers (NDMP) and Operating Systems for Restores $12,000 Tape Storage Offsite Tape Storage $33,600 Tape Purchases Purchase New Tapes for DR $50,000 Risk & Liability ediscovery 1 Tape Event per Year (Use of 3rd Party for Restores) $590,000 Long Term Risk Hidden Liability $$$$$$ TOTAL $910,000 21
FINANCIAL JUSTIFICATION 10,000 TAPES 3 year costs to maintain tapes = $2.73M With Dell EMC/Index Engines Backup Migration Save costs typically less than a two year ROI Retire legacy applications - $$ Go tapeless and retire tape infrastructure - $$ Transform LTR and ediscovery process - $$$ Manage long term risk of hidden content - $$$$$ 22
IE BACKUP MIGRATION SERVICES Simple per tape pricing bundled software/services IE Legacy Data Migration Assurance Program On premise - remote management of tape migration IE manages the migration process remotely, client provides hardware and loads tapes IE Data Processing Lab Off premise turnkey services IE manages the migration process in IE lab based on clients migration requirements 23
VALIDATE THE VALUE: A SPACE, DEFENSE, AEROSPACE AND MEDICAL MARKETS COMPANY DP SUITE, DATA DOMAIN & INDEX ENGINES KPIs 75% Management 100% Risk 60% Rack Space 66% Power 20% TCO Before After Technical Financial Long backup windows with NetBackup Tape environment growing rapidly, increasing risk of data loss and recoverability Overhead costs associated with managing tape Contention on NetApp NAS filer for resources (used for production data and ~20% for backup) Increased use of storage with backup strategy Need clearly defined data type requirements for long-term retention of data Ingested NetBackup catalog with Index Engines NetWorker is sole backup application now Oracle writing directly to DD via Boost NetBackup infrastructure and tape libraries can be shut down Alleviated pressure on primary storage Backup assessment showed over 1000 tapes in use for a 32 TB environment, with over 60% set for indefinite retention. Tape out process was taking up to 20 hours to complete Tape management costs were reduced by 20% initially; more cost savings to be seen as tapes are ingested or rolled off 24
GETTING STARTED Start with catalog ingestion Assessment and classification of legacy data Develop a data migration policy (single instance, email based on timeframe, types of files, users, etc.) Migration project plan defined Resources, timeframe, etc. Migration executed On/Off premise Eliminate legacy infrastructure/costs 25
QUESTIONS? Submit them in the questions box Contact your EMC representative Email us Mark.F.Sanders@dell.com Jim.McGann@indexengines.com 26