Office 365 and Sharepoint@Stout Jeff Ohvall, Director Enterprise Information Systems ohvallj@uwstout.edu
Agenda Office 365 SharePoint StoutCloud StoutForms OneDrive Teams Team sites Office 365 Groups Questions?
What is Office 365? A web-based collaboration and document management platform from Microsoft. Online versions of Word, Excel, Outlook and more Office 365 is permissions based, Stout credentials are required How to get there Choose a browser: Chrome, Firefox, IE, or Edge B-O-O-K-M-A-R-K-S-! www.office.com www.uwstout.edu/logins, click Email my.mail.uwstout.edu
DEMO: Office 365 Bookmarks/www.office.com/logins page/my.mail.uwstout.edu Opens into your online version of Outlook The Drop Down Waffle Menu The online version of Mail, Calendar, Microsoft Word Any device Anywhere
What is SharePoint? Is part of Office 365, and is an online place for campus to collaborate and share information. SharePoint is the online portal to all campus sites, including StoutCloud StoutForms Teams Access it anywhere, anytime, any device
DEMO SharePoint SharePoint = Lists Libraries Pages Search Left navigation Following Recent Featured Main area Frequent Suggested Other: Star to remove
StoutCloud StoutCloud is very similar to your current intranet (I.e. Stout credentials are required). Once logged in, all content is visible/available. Your site audit will help determine where the content from your current site will reside, either in StoutCloud or the external marketing site Like our current site, you can provide information, documents, forms etc. on your StoutCloud site
DEMO: StoutCloud Search StoutCloud index Left and Top Navigation A-Z listing Marketing typical site Home page Navigation Content Site Contents Document Libraries and subsites
StoutForms Clearing house for all campus forms including PDFs/Word Document forms Simple Forms/Qualtrics surveys Simple Forms that go to ImageNow Linking to forms How to update forms
DEMO StoutForms Search A-Z listing Sort Left and Top Navigation Site Contents
What is OneDrive? A place to store your documents in the cloud You have access from anywhere It is synced with your computer Sort of M:\ Drive, not really Uploading documents You can share/unshare documents rather than clog up email Documents that are shared with me Update documents online
DEMO: OneDrive Open OneDrive, show folders and files and the Other important left navigation items Recent, Shared with me, Discover, Recycle bin Syncing Upload or Drag and Drop or save in File Explorer Window How to Share and unshare And it s mobile Any questions?
Teams Teams: more than/different from a Team Site Browser or client (client preferred) All team members have the same permissions Channels and conversations Online meetings (like Google Hangouts)
DEMO Teams Go to PeopleSoft Project Team Left Navigation Permissions Private vs. Public (just like Office 365 Groups!) Channels You can add any other O365 component/application Activity indicator
Team Sites Your Team Site will mimic your S:\ Drive (only better) Migrated content is determined by your office or department Navigation Document Libraries Permission based, access has to be granted even though you have Stout credentials
DEMO Team Sites Go to Advancement subsite DataManagement document library and document properties Ribbon Custom columns/defaults Navigation/back button/lost Tabs, tabs, and more tabs! Go to Provost s Office subsite Base/default look and feel Document libraries vs. subsites Left Navigation / Site contents Permissions
Office 365 Groups Shared space for collaboration (SharePoint?) The email side of a Team
DEMO Office 365 Groups Go to PeopleSoft Project Team Left Navigation Permissions
Key Contacts Webmaster, webmaster@uwstout.edu Technology Help Desk, ask5000@uwstout.edu Content Audit, contentaudit@uwstout.edu
More Information: Office 365 and Sharepoint@Stout Thursday, January 11th 2:30PM MSC Cedar/Maple Room Teams The Future of Collaboration is Here Thursday, January 18 th 1PM MSC Ballroom B StoutCloud and StoutForms Maintenance Thursday, January 18 th 2:30PM MSC Ballroom C
QUESTIONS?