IMAP Edit Member Map A complete guide to using the IMAP system Developed by, Inc. For KANSAS ONE-CALL Rev. 12/16/08
Table of Contents Logging into IMAP 3 IMAP Overview 4-5 Map Tools 6-9 Viewing Existing Database 10 Editing Functions 11-16 Creating a New Polygon...11-12 Deleting and Editing a Work In Progress Polygon 13-14 Copying, Modifying, and Deleting Existing Polygons..15-16 Submitting Polygons 16 To Be Verified Tab 17 Committed Tab 18 Tips for Drawing Good Polygons 19-21 Important Notes 22 2
Logging on to IMAP Go to www.kansasonecall.com and click on CONTRACTORS in red located next to the ITIC Internet Ticketing tab. Clicking on contractors will take you to the login screen. At the Login screen enter your email address and password (case specific). Then, if you agree, check the box next to I agree to Terms & Conditions and click Login. At the main menu, select Edit Member Map to enter the mapping application. 3
IMAP Overview Select a county from the first drop down menu. The state and district code automatically fill in for you. If you have more than one district code and wish to view a different code, select the appropriate district code from the 3 rd drop down menu. Then click to the right of the district code field. At this point, you will need to get to a map to perform any work (add, modify or delete). You can get to the map by one of four ways: 1. Record ID# - Simply press to highlight all Record IDs, then press. 2. Street Search - Searches for an address or intersection. 3. Grid (TRSQ) Search - Searches for a Township, Range, Section-Quarter. 4. Lat/Lon Search - Searches for latitude and longitude coordinates. Allows you to view one at a time, multiple or all your existing polygons within your database. Useful when verifying an area as to why you did/did not receive a particular ticket. Convenient way to verify your coverage area. 4
Shows what polygons are being edited. Displays the type of work performed (add, modify or delete), the district code, the record id, the activation date, the user s email address who did the work, and any comments from the user associated with the specific polygon. Where new polygons are drawn. Submits work to be verified. Lists all submitted work, waiting to be approved or rejected. Commits approved polygons. Sends rejected polygons back to Work In Progress tab to be corrected or deleted (abort). Shows work that as been approved. Once your work is here it can not be changed or canceled. Exiting the IMAP Application To exit the application, click the button located to the right of the drop down menus at the top of the screen. This will take you back to the main menu where you can log out of the system. 5
Map Tools The top of the map is NORTH. The map screen with editing and information tools. On each side of the map is a compass direction (N, S, E, W). To move 1 map page in any direction, click on the compass letters. Scroll bars can be found on the bottom (above the S) and right side of the map (next to the E) that can be used to scroll within the map as well. Street Search: Searches for an address or intersection. Enter in the address number (if none available, leave blank), street name, intersecting street, and city/town. Click on search and either an exact match will be found or a list of close options will be listed. Click on clear to clear all fields. Click on cancel to exit. If an exact match is found for an address, the address range on the road will be highlighted in yellow. If an exact match is found for an intersection, the intersection will be centered in on the map. If an exact match is not pulled up for either an address or an intersection, a list of similar options will be provided. Select any given option, and then click on Map. This will center in on the selected area. If that area was not correct, then choose another option then click Map again. Continue until finding the correct area needed, then click close 6
TRSQ Search: Searches for a Township, Range, Section, Quarter-section The T: field is for the township. It must be entered with an s after the number no spaces, dashes, punctuations, etc. Good examples: 14s or 14S Bad examples: 14 s or 14-s The R: field is for the range. It must be entered with a w or an e after the number no spaces, dashes, punctuations, etc. Good examples: 15w or 15W Bad examples: 15 w or 15-w The S-Q: field is for the section and quarter-section. The quarter-section is optional. It must be entered with a dash between the number and quarter-section no spaces or other punctuations. Separate different sections and quarter sections with a comma, but no spaces. Good examples: 27 or 27-se or 27-se-sw or 27-se,26-sw or 27-se,26 Bad examples: 27ne or 27ne,sw or 27-ne,nw or 27-w or 27-26 After entering in the information, click on search and the TRSQ will be centered on the mapping screen. Clicking on clear will clear the fields. Clicking on cancel will exit. Lat/Lon Search: Searches for latitude and longitude coordinates The latitude and longitude can be entered in four different formats: decimal, DMS, SPCS, and UTM. Be sure that there is a dash (-) in front of the longitude, without any spaces before the number. Good Example: Longitude: -92.560772 Bad Example: Longitude: 92.560772 or 92 560772 After entering in the coordinates, choose NAD 27 or NAD 83, then click on search and the coordinates will be centered on the mapping screen. Clicking on clear will clear the fields. Note: If the Lat/Lon projection is Datum WGS84, don t panic, it is the same as NAD 83. Zoom-in: Each click on the zoom-in button will zoom closer into the map. You can use the scroll bars or the directional bars on each side of the map to re-center the area to be zoomed in on. 7
Zoom-out: Each click on the zoom-out button will zoom farther out of the map. You can use the scroll bars or the directional bars on each side of the map to re-center the area to be zoomed out on. Zoom to Region: Click on the zoom to region button to zoom into a specific area on the map. After clicking the zoom button, click and release the mouse button on a corner of an area you want to zoom in on. Move the mouse to create a yellow box surrounding the desired area to be zoomed in on. Once you have created the desired box, click the mouse button again to set the box and the map will zoom in on the selected area. Identify: Click on the identify button to select a feature on the map to get information on the desired feature. Example: Clicking the identify button then clicking on a road will pull up a box with the road name and place. Clicking on a TRSQ feature will pull up the TRSQ grids. Clicking on a city boundary will pull up the city name. Note: There is no need to close out of the Identify features box if needing to click on several features, but will need to click the identify button before selecting another feature to identify on. Delete Point: Clicking on delete point will remove the last mouse click made when drawing or editing a polygon. IF the drawing tool locks up due to clicking too many times, click this button to unlock it. Cancel Edit: This feature will cancel any work being done to a modification or new addition. Approve Edit: Clicking on approve edit will bring up a Transaction Information box where an activation date and any comments can be entered. The activation date must be entered in the correct format: MM/DD/YYYY. Comments are optional, but helpful in keeping track of completed areas and details about the polygons. After entering the date and any comments, click on Add District Polygon. The polygon will then be listed under the Work in Progress. Clicking cancel to go back to the edit stage. 8
Show Log: Clicking on Show Log will bring up a box detailing the date, time, and what action was taken. Longitude (Lon:) Shows the current longitude of the mouse pointer on the map Latitude (Lat:) Shows the current latitude of the mouse pointer on the map Scale: Shows the current scale/zoom of the map. Grid: Shows the current TRSQ of the mouse pointer on the map Length: Shows the footage from the last mouse click when drawing/editing a polygon to where the mouse pointer is located on the map 9
Viewing Existing Database Under the district view tab, you will see a list of existing record ids located in the specified county. This is your current coverage and is used to notify your company of excavations taking place. To view your database, click on the record id(s) or click the all button, then the map button to view your database. If necessary, you may click the Clr button to remove all your check marks and then reselect another record id(s). When you click the Map or GoTo button a map will appear, showing your database (whichever record id(s) you selected). If you selected multiple record id(s), then only want to view 1 particular record id, click the Clr button to remove all check marks in the map field, select the record in the list to highlight it purple and check mark it, and then click GoTo. That will take you directly to the record. While viewing the record id(s), you may zoom in, zoom out, zoom to region, identify on surrounding features, etc, in order to fully see and/or verify the polygon locations. 10
Editing Functions Creating a new polygon Click on Click on the All button, to select your entire existing database. Then click on the Map button to put your database on the map. To select a specific area on the map, you can use your search features. You may use address search, TRSQ search, or the lat/lon button. Click on Click the New button. Move to the desired area on the map, and then place the mouse on a specific location to start the new polygon. Click and release. This is your starting point. You can only draw one straight line at a time. Each click creates a point (also known as a vertex) marked with a circle. Place the cursor at the 2 nd point needed, click and release. Continue until the area outlining a coverage area for your underground facilities is encompassed inside the drawn polygon. (See Tips for Drawing Good Polygons at the end of the manual for examples and more specific information.) If for any reason you clicked on a wrong spot, click on the Delete Point button as many times as needed to back up and/or start over. Finally, go back to the beginning point and click in the circle to close the polygon. The polygon may not close if you click in the middle of the circle, please click in the circle but not in the exact middle of that circle. If you click too many times without closing the polygon, you may lock up the map. To unlock the map click the Delete Point button. Note: At the bottom of the map, you will see the latitude/longitude listed for the mouse point, the TRSQ/grid for the mouse point, the scale for the zoom of the map, and the distance between points/clicks of the mouse. Use these as references to help draw your polygons accurately. 11
Drawing a new polygon. If you have closed the polygon and it was in the incorrect area, click on the Cancel Edit button to delete the polygon and begin again. Once the polygon is drawn correctly, click on the Approve Edit button. Enter an activation date and any comments into the next window then click on Add District Polygon to finish. The polygon will then be listed under the Work in Progress tab. If you have closed the polygon, approved the polygon and it is incorrect click on the Edit button, located within the To Be Verified tab. 12
Note: You can only work with one polygon at a time. If multiple polygons are check marked, ONLY THE POLYGON CHECKED AND HIGHLIGHTED will be affected. Please be sure you are deleting and/or modifying the correct polygon! Deleting and Editing a Work in Progress Polygon Deleting a Work in Progress polygon Click on In the list of polygons, check mark and highlight the polygon you wish to delete and click Abort. Then click Delete Work to verify. Once you click on Delete Work, there is no way to bring your polygon back. Editing a Work in Progress polygon Click on In the list of polygons, check mark and highlight the polygon needing editing. Click on the Edit button. Each point (also known as vertex) in the polygon is displayed with a circle. When you drag the mouse over each circle, the line will be highlighted that can be moved. Clicking and releasing on any circle will open the poly up and allow you to draw/modify more points as needed. Clicking and holding on any circle will allow you to stretch that circle to another point on the map. You may add and delete points as necessary. Finally, go back to the beginning point and click in the circle to close the polygon. The polygon may not close if you click in the middle of the circle, please click in the circle but not in the exact middle of that circle. If you click too many times without closing the polygon, you may lock up the map. To unlock the map click the delete point button. 13
Opening an existing polygon to add the next two blocks to the west. (Click and release) Stretching a polygon to begin enclosing the next block to the west. (Click and hold) 14
If you made any mistakes and wish to start over, you may click the Cancel Edit button to remove the changes and begin again. When you re done editing, click the Approve Edit button and enter an activation date and any comments about the polygon. Click on Approve Change to save changes. Copying, Modifying, and Deleting Existing Polygons Copying an Existing Polygon Click on Select an existing polygon from the list by clicking on the box under the Map field to check the box and highlight the line. Click GoTo to show the polygon on the map. Click the Copy button on the lower left side of the poly list. Enter the activation date and any comments. No physical modification of the poly will happen in this step. This simply makes a complete copy of the selected polygon. Once you have copied a polygon, you can then edit or delete it under the Work In Progress tab. Modifying an Existing Polygon Click on You can only modify an existing polygon that has no pending modifications to it. If you need to make changes to a polygon that already has had some editing done, you will need to make the changes under the Work In Progress or To Be Verified tab. If you have already approved your work to the committed tab, you will have to wait until the transaction has been ran and the work has been added to the district view tab. Once there you can modify or delete the work. Under the District View tab, select the polygon you want to modify by checking the box under the Map field and highlighting the line. Click Modify. 15
Each point (also known as vertex) in the polygon is displayed with a circle. When you drag the mouse over each circle, the line will be highlighted that can be moved. Clicking and releasing on any circle will open the poly up and allow you to draw/modify more points as needed. Clicking and holding on any circle will allow you to stretch that circle to another point on the map. You may add and delete points as necessary. Finally, go back to the beginning point and click in the circle to close the polygon. The polygon may not close if you click in the middle of the circle, please click in the circle but not in the exact middle of that circle. If you click too many times without closing the polygon, you may lock up the map. To unlock the map click the Delete Point button. If you made any mistakes and wish to start over, you may click the Cancel Edit button to remove the changes and begin again. After completing the modifications, click on the Approve Edit button and enter in an activation date and any comments, then click Modify District Polygon. The polygon will then appear under the Work In Progress tab where it can be deleted (canceled), further edited, or submitted. Deleting an Existing Polygon Click on Select the polygon you want to delete by checking the box under the Map field and highlighting the line. Click Delete. Enter an activation date and any comments, and then click Delete Polygon. The deletion will then appear under the Work In Progress tab where it can be cancelled (aborted) or submitted. Submitting Polygons Click on You will see a list of all the polygons being added, deleted or modified. To submit your polygon, select the polygon by clicking the check mark box under the map field and highlighting the line. Then click the Submit button. Enter in an activation date and any comments necessary for verifying the polygon before the final submission. Click Submit Work to send the polygon to the To Be Verified tab. 16
To Be Verified Tab Click on You will see a list of polygons that are ready to be verified so that they can be placed online. You can either view all polygons at the same time, or 1 or more at a time. Select the work you wish to view and verify by either clicking on the box under the Map field or by clicking All. Then click Map or GoTo to view the selected polygons. If several polygons are selected and you just want to look at one specifically, check mark and highlight the desired polygon in the list then click GoTo. This will zoom the map in on the highlighted polygon. ALWAYS CHECK YOUR WORK THROUGHLY before committing to it. Once the change goes into effect, it can take a few days or weeks to correct it. Please view each polygon carefully and verify that it is correct it is located in the correct city, block, county, and the distances from roads are correct, etc. Remember: You can only work with one polygon at a time. If multiple polygons are check marked, ONLY THE POLYGON CHECKED AND HIGHLIGHTED will be affected. Please be sure you are rejecting or approving the correct polygon! If the polygon checked and highlighted in the list is not correct, click on the Reject button. Enter in any comments explaining why it is being rejected, then click Reject Work. It will then be sent back to the Work In Progress tab for more editing or deletion. If the polygon checked and highlighted in the list is correct and you are ready to commit to it, click on the Approve button. Enter the final activation date and any comments necessary. Click Verify Work to commit the polygon. 17
Committed Tab Click on This tab shows all the polygons that are approved, but have not yet been installed. After the polygon is installed, it will be removed from this list and available to view under the District View tab. Once here the work can not be modified or deleted until it has been installed. The polygons will be installed as close to the requested date as possible. 18
Tips for Drawing Good Polygons A common misconception of most utility members is they believe they should only receive tickets when the excavating directly touches/affects their underground facilities. This is incorrect. Members should be receiving tickets when the dig site touches their lines and even when the excavation is close to their facilities, but not directly affecting them, whether the excavation is off by 100ft, 1 block, across the street, etc. This is in the name of damage prevention. By receiving a ticket that is close to your area, you are aware that digging is close, and might somehow affect your facilities whether by cutting them, disrupting the foundations/conduit supports, etc. You will need to have some kind of a buffer to help protect your lines from damages requiring time-consuming and costly repairs. Be sure to only add polygons to the county you are currently viewing and working in. Do not draw or extend any part of any polygon outside the county boundary. Also, do not draw an entire polygon outside the county boundary. If you have facilities which cross county lines, you need to draw two polygons, one in each county. Our mapping program will not always read the data extending outside of county boundaries and you will NOT be notified for any digging taking place in those areas. When drawing a new polygon, be sure that there isn t already an existing polygon at that point or another polygon next to/close by the area that you can easily modify/extend to cover the new area. Trying to keep the number of separate polygons as low as possible to help keep your database clean, easy to verify, and manageable. So while it is necessary for your polygons to be accurate it is always better to cover a larger area than necessary and reduce it later as needed than to try to make the polygon too small and specific and cause possible damage to your facilities. Do not draw one polygon inside of another polygon. This will not create a hole or donut to reduce your notification area. This will simply create double coverage and possibly affect the accuracy of correctly managing your database. In order to create the desired hole, you will need to draw two polygons to surround the area not desired for notifications. You may also draw 1 polygon to cover the same area, by drawing along the outside edges of the coverage area and circling back to the beginning point. See the below examples. 19
This is 1 polygon drawn inside of another. This does NOT cut out the inside area; it creates double coverage which is unnecessary and could possibly create issues when editing your coverage area. This poly shows how to draw 1 polygon to cut out the inside area of the block. This type of polygon is more helpful when drawing outside city limits for a larger coverage area (water companies, etc). See below: 20
Here is an example of a polygon drawn out in the county. This shows how to draw 2 polygons to cut out the inside area of the block. 21
Important Notes Do not click the back or forward or next buttons at the top of your browser (i.e. AOL, Internet Explorer, etc). All of your information already entered will be deleted!! In order to fully see all the comments, user ids, etc., move the mouse to the boundary at the end of the column you want to view, click and hold the mouse button after it turns to a horizontal arrow and move the mouse in the direction you want to extend the column. You cannot make any changes to the base map street names, adding or moving roads, etc. If you do find any discrepancies or see where our map hasn t been update yet (new subdivision, etc), you may call the call center at 316-687-2102 to report the area. We do update our road data as often as possible. If your facilities are in an area where the road data seems incorrect, please cover your facilities as best as possible to help ensure protection. These are the same maps our operators use to notify you of excavation, so please be sure that you cover your facilities. We recommend that you limit who has access to view, edit, and/or verify your database for both security reasons and to keep your database manageable and under control. We also recommend that, if applicable, you have one person edit the polygons and another person verify the polygons to help create a system of checks and balances. 22