Round Rock Independent School District (Round Rock ISD) Supplier Response

Round Rock Independent School District (Round Rock ISD) Supplier Response Bid Information Contact Information Ship to Information Bid Creator Tim Seelig Buyer Address 16255 Great Oaks Dr. Address Various District Email Suite 200 Locations timothy_seelig@roundrockisd.org Phone Round Rock, TX 78681 TX Fax Contact Tim Seelig Contact Purchasing Bid Number ME14-002 Department Department Title Health and First Aid Building Brushy Creek Complex Building Equipment & Supplies Suite 200 Bid Type Request for Proposal - Floor/Room Floor/Room Informal Telephone (512) 464.6950 Telephone Issue Date 07/30/2013 Fax (512) 464.6975 Fax Close Date 6/12/2014 2:00:00 PM CT Email Email Need by Date timothy_seelig@roundrockisd.org Supplier Information Company Address Digital Government 100 Blue Ravine Rd. Folsom, CA 95630 Contact Department Building Floor/Room Telephone 1 (916) 932-1300 Fax 1 Email Viewed 7/31/2013 6:36:06 PM CT Signature Supplier Notes Bid Notes Round Rock Independent School District is accepting bid responses for the following products or services:health and First Aid Equipment & Supplies including, but not limited to: School Health Instructional Aids Nursing supplies in accordance with the instructions, terms and conditions, and requirements/specifications contained in this Solicitation. Note the specific requirements represented by Bid Attachments and Bid Attributes. Although the District is legally required to accept paper bids, we strongly request that bidders submit this bid electronically through eroc. Please feel free to call us at 512.464.6950 if you require any assistance with this submittal. Electronic bidding will eliminate errors, eliminate unnecessary work, and is more friendly to the environment. Your cooperation is appreciated. Bid Activities ME14-002 - Page 1 of 7

Bid Messages Please review the following and respond where necessary ME14-002 - Page 2 of 7

# Name Note Response 1 General Solicititation Requirements governing Documents This Solicitation shall be governed by the following documents unless an exception is otherwise taken within this Solicitation. Documents are incorporated by reference only, and are not attached as part of this Solicitation. A copy may be obtained at <a or by contacting the RRISD Buyer listed on the cover. 1. Texas Education Code 44.031-44.047. 2. Purchasing and Acquisition, RRISD <a href="http://pol.tasb.org/policy/download/1245?filename=ch(legal).pdf">policy CH (Legal)</a> 3. Purchasing and Acquisition, RRISD <a href="http://pol.tasb.org/policy/download/1245?filename=ch(local).pdf">policy CH (Local)</a>. 4. <a href="http://www.roundrockisd.org/index.aspx?page=1010">general Provisions for Purchasing Solicitations and Contracts</a>, Version 3, reference Document GP-03, dated November 1, 2011. clarifications and Questions of Current Solicitations The District has created a web site that is intended for interested Bidders to direct requests for clarification, interpretations, and/or questions of current solicitations offered by Round Rock ISD. All requests must be submitted within seven (7) days prior to the closing of the RFB, and only fully completed requests for valid and current solicitations will receive a response; late or delinquent requests will not be entertained or answered. See the solicitation for the final date a request may be submitted. The web site is: <a href="http://www.roundrockisd.org/index.aspx?recordid=62&page=3413">http://www.roundrockisd.org/index Verbal requests for clarification or additional information will not be addressed and will not be binding and will not be made part of the Proposal documents. Each question, clarification or interpretation request must include all pertinent information required to receive a response. Failure to provide all information may delay a response from the District. The District reserves the right to inform the requester that the response to their request will be submitted through an addendum to all interested vendors and not be addressed directly through their request. Once a request is received, a notification of receipt by the District will be forwarded to the contact email address. The Bidder is discouraged from contacting the District s Buyer directly unless necessary. submission of Proposal Responses If a parent company is submitting more than one subsidiary company, a separate Proposal should be submitted for each company name. Multiple catalogs, with the same discount percentage may be submitted under one company name. contact with Other District Personnel No contact shall be made with District personnel during the solicitation process unless specifically authorized by the Buyer. Failure to comply with this requirement may be grounds for rejection of Solicitation Response. ME14-002 - Page 3 of 7

disclosure of Certain Relationships with Local Government Officials. any individual or business entity that contracts or seeks to contract for the sale or purchase of property, goods, or services with Round Rock ISD must file a Vendor Conflict of Interest Questionnaire with the RRISD Purchasing Office in accordance with Texas Local Government Code Chapter 176, not later than the 7th business day after the recipient becomes aware of facts that require filing. This requirement applies to a person who is an agent of a Vendor in the Vendor's business with the District. Forms and additional information are available at <a href="https://www.roundrockisd.org/index.aspx?page=2206">http://www.roundrockisd.org/index.aspx?page Forms are also posted at the Texas Ethics commission's website at: <a href="http://www.ethics.state.tx.us/whatsnew/conflict_forms.htm">www.ethics.state.tx.us/whatsnew/conflict_ District Employees. in reference of RRISD Policies CH (Local) purchasing and Acquisition, and DBD (Local) employment Requirements and Restrictions, all Respondents must disclose the name of any RRISD employee who owns, directly or indirectly, an interest in the Respondent s firm or any of its branches. Failure to provide such information may be grounds for disqualification of the response or cancellation of a contract resulting from this request. Purchase of services or equipment from a business owned in whole or in part by a District employee shall be permitted only when approved by the Superintendent and executed through a documented competitive process. Services that might be provided by the employee as an extension of the employee's regular job responsibilities shall not be considered. term of Contract The contract created by this soliciation will be a term contract to be in effect for the period indicated within the Solicitation. 2 Bid Contact Bidder shall provide the contact information of the individual that has prepared and submitted the bid response. Provide full name, direct phone number and email address. 3 Acceptance of Attachments The Bidder, by checking this box and submitting a bid response, hereby affirms that they have read and agree to the terms and conditions as outlined in documents attached to this solicitation. 4 Supplier Diversity Program The District s <a href="http://www.roundrockisd.org/index.aspx?page=2496">supplier Diversity Program</a> ( SDP or Program ) was developed to allow the District to provide a good faith effort in assisting small, women-owned and minority businesses in learning how to do business with the District, to inform these types of businesses of current and future purchasing activities, and to promote and encourage their participation in purchasing of all types of goods and services. For more information on the Program, go to <a ME14-002 - Page 4 of 7

5 Interlocal Agreements with other School Districts RRISD is a member of the <a href="http://www.txctpa.org">central Texas Purchasing Alliance</a> ("CTPA"), an alliance of school districts in the central Texas area who share in information, services and contractual opportunities. in support of this collaborative effort, a response of Yes to CTPA indicates that the Bidder is interested in extending services to other CTPA member districts. However, there is no obligation on either party to participate unless both parties agree. Services would be provided under the same contract pricing and purchasing terms established by this Solicitation. a negative reply by the Bidder will not adversely affect consideration of the Bidder s Solicitation Response. the information will be provided to the CTPA member listing and in the event that this Proposal and subsequent contract may be used by the CTPA districts. if a member district chooses to utilize this solicitation and subsequent contract, contracts will be awarded individually by those districts. ONLY IF ALLOWING OTHER DISTRICTS the district would contact the vendor to discuss extension of services. 6 Felony Conviction Notice State of Texas Education Code, <a href="http://www.statutes.legis.state.tx.us/docs/ed/htm/ed.44.htm#44.034">section 44.034</a>, Notification of Criminal History, Subsection (a), states a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. Subsection (b) states a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract. THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION The vendor is to certify that the information concerning notification of felony convictions has been reviewed and the information furnished is true to the best of my knowledge. 7 References: Submit Three (3) The Bidder is to submit three (3) references that have contracted with their company to provide like products and/or services. include the company name, address, phone number, contact person and email address of each reference. It is recommended that the Bidder show school districts or other local government organizations equal to RRISD in size and structure, if possible. To expedite the evaluation process, e-mail is the preferred method of contact. Note: Failure to supply complete reference information may be grounds for bid disqualification. 8 Vendor Main Website Enter website address (URL) for company main website. 9 Vendor Contact Name Enter the name of the person with your company that handles orders. 10 Vendor Phone Number Enter phone number for placing orders. 11 Vendor Fax Number Enter your fax number for placing orders/submitting purchase orders. ME14-002 - Page 5 of 7

12 Vendor Quote Number Enter your quote number and/or any other information our staff would need to receive discount percentage off where applicable. 13 Catalog 1: Title Enter title of current catalog. 14 Catalog 1: Discount % Enter percentage off Catalog 1 entered above. (List 0 if 15 Catalog 2: Title Enter title of current catalog. 16 Catalog 2: Discount % Enter percentage off Catalog 2 entered above. (List 0 if 17 Catalog 3: Title Enter title of current catalog. 18 Catalog 3: Discount % Enter percentage off Catalog 3 entered above. (List 0 if 19 Catalog 4: Title Enter title of current catalog. 20 Catalog 4: Discount % Enter percentage off Catalog 4 entered above. (List 0 if 21 Catalog 5: Title Enter title of current catalog. If you offer more than five (5) catalogs online, please attach list of catalog titles and percentage discounts to bid response. 22 Catalog 5: Discount % Enter percentage off Catalog 5 entered above. (List 0 if 23 Exclusions, Exceptions or Special Conditions. List any exclusions, exceptions or special conditions. (List shipping information where indicated.) 24 Shipping Information List any information pertinent to shipping costs, discounts, etc. ME14-002 - Page 6 of 7

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