E-Rate Form 470 Request for Proposals for the provision of Leased Dark Fiber or High Capacity Ethernet Preamble for informational purposes Issued by: Multnomah Education Service District 11611 NE Ainsworth Circle, Portland, OR 97220 Multnomah Education Service District (MESD) provides last-mile data circuits for Corbett, Centennial, David-Douglas, Gresham-Barlow, Parkrose, Reynolds, and Riverdale school districts. MESD strives to achieve the best possible balance between network performance, reliability, and expense. Our objectives include a massive increase in network capacity to meet our projected needs, with excellent reliability, all while holding costs at or below our current expenditures. Performance: Bandwidth usage increases on average between 60%-85% compounding per year. That roughly equates to a 10 fold increase every five years. Currently, we have a mix of 400 Mbps, 1 Gbps, and 10 Gbps data circuits, many of which are at 50% or greater capacity. Within the next five years, we will need a mix of 1 Gbps, 10 Gbps, and 100 Gbps circuits. If we look out ten years, our estimated network usage will be 10 Gbps, 100 Gbps, and 1 Tbps circuits. Reliability: Over the last couple of years, the vast majority of curriculum, applications, and critical infrastructure has become dependent on the network. A network outage is extremely disruptive to the education process and poses a serious safety and security concern in terms of communications (phone/email/chat/public announcement systems), video monitoring systems, physical access controls, HVAC controls, and so on. It has become extraordinarily important that the network is as reliable as possible. Expense: School funding is always an issue. Every additional dollar used to increase performance and/or reliability comes at the cost of decreasing funding for classrooms. Current network architecture is a meshed (single layer 2 broadcast domain) metro ethernet design with the MESD Ainsworth Administration Building as the logical head end. There are a number of technological and scalability issues with this design; particularly with Multicast. MESD is evaluating whether dark fiber or high capacity ethernet solutions may be less expensive than portions of its existing lit metro ethernet design, particularly for sites that are projected to need more than 1Gbps of bandwidth in the immediate future.
In addition, MESD is also interested in evaluating architectures that may provide greater resiliency and fewer technical limitations than the current meshed metro ethernet design. For example, a ring architecture; with each school having a high capacity, point-to-point circuit or dark fiber to its closest neighboring school, may provide greater reliability, while potentially being the lowest possible cost due to the fewest possible, shortest length fiber runs with the fewest common points of failure. See the following link for a hypothetical example of a ring design: https://drive.google.com/open?id=1tjip4rvo86dfcwlaoduf-deppak&usp=sharing Vendors are encouraged to propose any architecture which minimizes costs and technical limitations while increasing resiliency. The hypothetical ring design is for illustrative purposes only. MESD is currently under contract for all listed circuits, however we may cancel a limited number of circuits without penalty. Contract is a multi-agency Inter-Governmental Agreement, as such we do not have a specific number of sites that MESD itself may cancel without penalty. MESD would give highest priority to replacing circuits between the Ainsworth Administration Building and the sites which will need greater than 1Gbps connectivity in the immediate future. To be technically and economically viable, high capacity sites would need a high capacity path back to the MESD Ainsworth site; either directly connected to MESD Ainsworth or indirectly via other sites with high capacity circuits connected to MESD Ainsworth. Purpose The purpose of this Request for Proposals (Solicitation) is to obtain competitive Offers from qualified Firms (Proposers) interested in the provision of Leased Dark Fiber or high capacity Metro Ethernet between the following locations with the intent of future expansion to create a cost-effective, highly reliable, high capacity network infrastructure for the Multnomah Education Service District and its constituent School Districts. MESD - Ainsworth, 11611 NE Ainsworth Circle, Portland, OR, 97220 Centennial HS, 3505 SE 182nd Ave, Gresham, OR, 97030 David Douglas High School North, 1001 SE 135th Ave, Portland, OR, 97233 David Douglas High School South, 1500 SE 130th Ave, Portland, OR, 97233 Gresham-Barlow - Dexter McCarty, 1400 SE 5th, Gresham, OR, 97080 Gresham-Barlow - Gresham High School, 1200 N Main, Gresham, OR, 97030 Gresham-Barlow - Sam Barlow High School, 5105 SE 302, Gresham, OR, 97080 Reynolds Admin and Middle School, 1210 NE 201st Ave, Fairview, OR, 97024 Reynolds High School, 1698 SW Cherry Park Rd, Troutdale, OR, 97060
The complete list of potentials sites, ranked by priority, is included in Appendix A. 1. SCOPE a. MESD is requesting proposals from contractors able to provide dark fiber and/or high capacity point-to-point ethernet services. b. Circuits will be evaluated and awarded on a circuit-by-circuit basis. i. Vendors must provide quotes for each individual circuit proposed 1. Vendors may quote one or more circuits 2. Vendors are not required to quote all circuits 3. Vendors may provide quotes for multiple circuits (bundle pricing), in addition to the required individual circuit quotes ii. Multiple vendors may be selected iii. Estimated District-born hardware expense for different types of circuits is listed in Appendix C. c. Requirements: i. Service Provider Identification Number (SPIN) and FCC Registration Number (FCCRN) ii. The proposer shall provide a valid SPIN number (Service Provider Identification Number), in the proposal submitted in response to this RFP or support a copy of its FCC Form 498 that has already been submitted to USAC. (See http://www.universalservice.org/fund-administration/forms/ for more information.) iii. For proposers that intend to provide telecommunications services (as opposed to solely proposing to provide equipment, monitoring/management services, or configuration/implementation services), the proposer must be recognized by USAC as a telecommunications common carrier. The proposer also shall provide the company's FCC Registration Number in its proposal. For more information, please visit: https://fjallfoss.fcc.gov/coresweb/publichome.do. iv. Each proposer also must certify that it is in good standing and not subject to "Red Light Status" with the FCC v. Responders must demonstrate the capacity to meet the network build requirements through client references, prior work and financial documentation. vi. Proposals must include pricing for the following contract lengths: 1. Five years with five one-year extensions. 2. Ten years with five one-year extension vii. Proposals for dark fiber may include pricing for long-term Indefeasible Right of Use (IRU) contracts: 1. Ten year Indefeasible Right of Use. 2. Twenty year Indefeasible Right of Use.
viii. Proposals must include: 1. Monthly recurring costs related to the circuit, fiber lease, or IRU; including but not limited to taxes, maintenance, support, and any other recurring fees. 2. Non-recurring installation costs. 3. If applicable, itemized list of special construction costs. 4. Service Level Agreement. 5. Build Out Schedule. ix. Ethernet Circuit capacities must be priced as a 10Gbps, 40Gbps, and 100Gbps. x. A detailed description of the penalties vendor is willing to provide for non-performance and/or violations of Service Level Agreement. xi. Vendor must be willing to add additional sites and/or increase bandwidth/fiber count to existing sites without extending the contract duration as defined in 1. Scope c, vii and 1. Scope c, viii 2. Dark Fiber Network Services a. Service Providers shall provide a minimum of 2 strands (one pair) of fiber. Optionally vendors may quote additional fibers up to 24 strands (twelve pair). See Appendix C for MESD s estimated trade-off between additional pairs and advanced optics (DWDM / 40G / 100G). b. Service Providers shall provide a fiber path route maps detailing the cable routes for the proposed fiber links. c. Preference for lowest-cost and geographically diverse fiber paths. Vendors may propose any architecture such as a ring, dual-hub and spoke, or a combination of ring and dual-hub. d. Fiber/Cable Type i. Preference for non-dispersion compensated fibers consistently throughout the network. ii. Service Providers must identify the fiber type they use in their response and provide specifications for the fiber and cable. iii. MESD anticipates lighting the Service Provider s fiber with 10GBASE G.694.1 100Ghz DWDM optical modules with LC connectors. iv. The fiber connectors and adapters shall be compliant with TIA/EIA 604 v. The fiber connectors shall have an average insertion loss of 0.3 db or less. Service Providers should provide datasheets for the proposed SC fiber optic connectors and adapters. e. Link Loss Budget i. The link loss for any dark fiber link should not exceed 4.8 db as measured using a double - ended loss test at 1310 nm
ii. Service Providers must identify in their proposal any links where the estimated link loss is expected to exceed 4.8 db. The estimated link loss shall be indicated for any exception. f. Inside Building Cable Routing i. Intra-building cable routing shall be performed in accordance with all applicable local building codes. When required, the Service Provider must plan a splice point at the building entrance to transition from outdoor cable to indoor cable, or enclose the outdoor cable in metallic conduit or covered metal raceway. g. Cable Slack for Repair or Relocation i. A small amount of slack cable (15-20 feet) shall be neatly stored in each MDF in the event that a cable repair or relocation is required. h. Site Make Ready Work i. Any trenching and conduit placement from the street to the building entrance point must include all necessary pavement and ground repair. All pavement and other grounds must be returned to its original condition. All installation of cabling, pathways, etc shall be to BICSI specification and the design specifications of MESD. i. Fiber Testing i. Insertion loss testing measuring end-to-end attenuation (including all fiber, splices, and connectors) shall be conducted on all the fiber links. Insertion loss testing shall be done in both directions at the operating wavelengths of 1310 nm and 1550 nm. The double-ended loss test methodology shall be used. ii. The Service Provider shall record all optical power measurements to the nearest tenth of a unit of measure (to one significant digit in the decimal place, i.e., -3.2 db). iii. Test results must be permanently recorded and presented in both hardcopy and computer-readable format to MESD for review. Any fiber link failing to meet the Link Loss Budget standards will be repaired or removed and replaced at no cost to MESD with an installation that proves through testing to meet the standards. iv. The Fiber Network will not be accepted until all fibers meet the appropriate standards. v. The Service Provider is required to provide documentation of their fiber testing procedures, including referencing procedures for fiber optic testing, prior to testing. This document must list equipment to be used (manufacturer and model number) and the date when it was last calibrated. All test equipment used will have been factory calibrated (or by an approved calibration service provider) within the past two years.
3. Metro Ethernet Services a. Transport Internet Protocol (IP) data packets to and from a specified Ethernet interconnection point at each physical address for which service is contracted. Other communications protocols may be used to transport data packets; however, IP over Ethernet is required at the user and network interfaces. b. Following the Open Systems Interconnection (OSI) model: Layer two interfaces will be Ethernet, preferably meeting Metro Ethernet standards such as VPWS, VPLS, IEEE 802.1ad (QinQ), IEEE 802.1ah (MAC in MAC), and IEEE 802.1Qay (PBB-TE). c. Preferred layer one hand-off is 10BASE-SR, 10BASE-LR, or 10BASE-LRM for 10Gbps circuits; 40GBASE-SR4 for 40Gbps circuits, and 100BASE-SR4 for 100Gbps circuits. d. Vendor must support IEEE 802.3ad link aggregation control protocol (LACP). e. Transport services must be available with at least 99.99 percent reliability. f. Service Providers shall provide a map detailing the cable routes for the proposed fiber routes. MESD will give preference to vendors with geographic route-diversity. g. The transport network shall proactively be monitored, including all associated equipment using traditional network management systems found in a Network Operations Center (NOC). Network service operations shall be 24x7x365. The Customer must have basic up/down status and bandwidth utilization monitoring capabilities of the WAN Core backbone and each WAN Hub circuit. h. The data access and transport provider must be willing to agree to Service Level Agreements (SLAs) with financial penalties for service outages, lack of availability of the contracted service capacity and any failure to meet quality of service specifications for transit delay, jitter and packet loss. i. Proposals must list underlying physical transport technologies that will be used in providing the proposed services. j. Proposals must list known technical constraints, such as but not limited to: Maximum number of MAC addresses supported Multicast restrictions Jumbo frame support Q-in-Q restrictions Layer 2 protocol support: LACP, LLDP, OAM, and STP 4. Special Construction a. Respondents providing proposals which require an upfront payment may include a special construction cost or non-recurring cost. This upfront payment is considered special construction if any new fiber is being installed. If new fiber
installation is not necessary, the payment is considered a non-recurring cost and must be entered into the pricing sheet accordingly. b. New fiber special construction charges for lit service and leased dark fiber projects as defined by the order include construction, design, engineering and project management. The applicant requests that the respondents consider allowing MESD to pay the non-discount share (share of special construction costs that are the responsibility of the applicant) to be paid in equal annual installments over the four years from Funding Year 2017 to Funding Year 2020 inclusive. Responses must include agreement or non-agreement of this request. c. All E-rate applications including special construction are subject to review and detailed questioning. Respondents should provide or be prepared to promptly provide the following information: A map file of the proposed fiber route in kmz format The cost per foot of fiber The cost per foot of fiber installation (splicing, pulling through conduit, hanging on poles) The cost per foot of outside plant materials (conduit, handholes, markers, aerial make ready materials) The cost per foot of outside plant installation (trenching, handhole and marker installation, installation of aerial make ready materials) d. The amount of special construction capital requested will be reviewed based on the cost of historical fiber builds in the region. Respondents should consider other business that may be generated by building fiber into the region and request only the special construction capital allocatable to the MESD s service. 5. Proposal Format a. Divide the proposal into the below sections. Address each individual requirement. 1. Basic Requirements i. Address Section 1.Scope, c., i. through xi. 2. References / Prior Work / Financial Documentation i. Address Section 1.Scope, c., v. 3. Dark Fiber or Metro Ethernet Requirements i. Address Section 2.Dark Fiber Network Services (all) OR ii. Address Section 3.Metro Ethernet Services (all) 4. Pricing i. See Appendix B for suggested pricing format ii. Address Section 1.Scope, c., vi (1, 2) iii. Address Section 1.Scope c., vii (1, 2)
iv. Address Section 1.Scope c., viii (1, 2, 3) v. Address Section 1.Scope c., ix 5. Service Level Agreement, Recovery Time Objective, Build Out i. Address Section 1.Scope b., vii (1, 2) ii. Address Section 1.Scope b., viii (4) iii. Address Section 1.Scope b., x iv. Address Section 5 6. Evaluation of Proposals a. Scoring of the proposal shall follow the below weighting. i. Basic Requirements (5%) ii. References / Prior Work / Financial Documentation (10%) iii. Dark Fiber or Metro Ethernet Requirements (30%) iv. Total Cost of Ownership; including all Monthly Recurring costs, Non-recurring costs, and district-born expenses (35%) v. Service Level Agreement, Recovery Time Objective, Build Out (20%) 7. Timeline a. RFP may close 28 days after being posted. 8. Submissions and Questions a. Submission in electronic format via email is preferred. i. Submissions may be emailed to: noc@cascadetech.org ii. Hard copy submissions may be mailed to: Multnomah Education Service District ATTN: Technology Services, Network 11611 NE Ainsworth Circle Portland, OR 97220 b. Questions may be emailed to noc@cascadetech.org
Appendix A List of all locations High bandwidth sites estimated to need 10Gbps to 100Gbps within the next five years: MESD - Ainsworth, 11611 NE Ainsworth Circle, Portland, OR, 97220 Centennial HS, 3505 SE 182nd Ave, Gresham, OR, 97030 David Douglas High School North, 1001 SE 135th Ave, Portland, OR, 97233 David Douglas High School South, 1500 SE 130th Ave, Portland, OR, 97233 Gresham-Barlow - Dexter McCarty, 1400 SE 5th, Gresham, OR, 97080 Gresham-Barlow - Gresham High School, 1200 N Main, Gresham, OR, 97030 Gresham-Barlow - Sam Barlow High School, 5105 SE 302, Gresham, OR, 97080 Reynolds Administration Office / Middle School, 1210 NE 201st Ave, Fairview, OR, 97024 Reynolds High School, 1698 SW Cherry Park Rd, Troutdale, OR, 97060 Middle bandwidth sites estimated to need 1Gbps to 10Gbps within the next five years: Centennial - Butler Creek, 2789 SW Butler Rd, Gresham,OR, 97080 Centennial Middle School, 18009 SE Brooklyn, Portland, OR, 97236 Gresham-Barlow - Center for Advanced Learning, 1484 NW Civic Drive, Gresham, OR, 97030 Parkrose High School, 12003 NE Shaver St, Portland, OR, 97220 Reynolds - HB Lee, 1121 NE 172nd Ave, Portland, OR, 97230 Riverdale Grade School, 11733 SW Breyman Ave, Portland, OR, 97219 Riverdale High School, 9727 SW Terwilliger Blvd, Portland, OR, 97219 Lower bandwidth sites estimated to need up to 1Gbps within the next five years: Centennial Lynch Wood, 3615 SE 174th Ave, Portland, OR, 97236 Centennial Harold Oliver, 15840 SE Taylor St, Portland, OR, 97233 Centennial Lynch View, 1546 SE 169th Pl, Portland, OR, 97233 Centennial CTC, 2010 SE 182nd Ave Portland, OR, 97233 Centennial Pleasant Valley, 17625 SE Foster Rd, Gresham, OR, 97080 Gresham-Barlow - Metro Web Academy, 1394 NW Civic Drive, Gresham, OR, 97030 Corbett Middle School, 35800 E Historic Columbia River Highway, Corbett, OR, 97019 Corbett Springdale, 32405 E Historic Columbia River Hwy, Corbett, OR, 97019 David Douglas Alice OTT, 12500 SE Ramona St, Portland, OR, 97236 David Douglas Cherry Park, 1930 SE 104th Ave, Portland, OR, 97216 David Douglas Earl Boyles, 10822 SE Bush St, Portland, OR, 97266 David Douglas East Campus, 1400 SE 135th Ave, Portland, OR, 97223 David Douglas Fir Ridge, 11215 SE Market St, Portland, OR, 97216 David Douglas Floyd Light, 10800 SE Washington St, Portland, OR, 97216 David Douglas Gilbert Heights, 12839 SE Holgate Blvd, Portland, OR, 97236 David Douglas Gilbert Park, 13132 SE Ramona St, Portland, OR, 97236
David Douglas Lincoln Park, 13200 SE Lincoln St, Portland, OR, 97233 David Douglas Menlo Park, 12900 NE Glisan St, Portland, OR, 97230 David Douglas Mill Park, 1900 SE 117th Ave, Portland, OR, 97216 David Douglas Ron Russel, 3955 SE 112th Ave, Portland, OR, 97266 David Douglas South Powellhurst, 2900 SE 122nd, Portland, OR, 97236 David Douglas Ventura Park, 145 SE 117th Ave, Portland, OR, 97216 David Douglas West Powellhurst, 2921 SE 116th Ave, Portland, OR, 97266 Gresham-Barlow Clear Creek, 219 NE 219th Ave, Gresham, OR, 97030 Gresham-Barlow Damascus, 14151 SE 242nd Damascus, OR, 97089 Gresham-Barlow Deep Creek, 15600 SE 232nd Dr, Damascus, OR, 97089 Gresham-Barlow East Orient, 7431 SE 302nd, Gresham, OR, 97080 Gresham-Barlow Gordon Russell, 3625 E Powell Valley Road, Gresham, OR, 97080 Gresham-Barlow Hall, 2505 NE 23rd, Gresham, OR, 97030 Gresham-Barlow Highland, 295 NE 24th Ave, Gresham, OR, 97030 Gresham-Barlow Hollydale, 505 SW Birdsdale, Gresham, OR, 97080 Gresham-Barlow Kelly Creek, 2400 SE Baker Way, Gresham, OR, 97080 Gresham-Barlow North Gresham, 1001 SE 217th, Gresham, OR, 97030 Gresham-Barlow Palmquist, 1440 SE Fleming, Gresham, OR, 97080 Gresham-Barlow Powell Valley, 4825 SE Powell Valley Rd, Gresham, OR, 97080 Gresham-Barlow Special Services, 1550 NW Eastman Parkway, Suite 175, Gresham, OR, 97030 Gresham-Barlow West Gresham, 330 West Powell Blvd, Gresham, OR, 97080 MESD Burlingame Creek, 876 NE 8th Street, Gresham, OR, 97030 MESD Arata Creek, 2470 Sw Halsey St, Troutdale, OR, 97060 MESD Helensview, 8678 Ne Sumner St, Portland, OR, 97220 MESD Wheatley, 14030 NE Sacramento Street, Portland, OR, 97230 MESD Wynne Watts, 930 NE 162nd Avenue, Portland, OR, 97230 Parkrose Middle School, 11800 NE Shaver Street, Portland, OR, 97220 Parkrose Russell, 2700 NE 127th Ave, Portland, OR, 97230 Parkrose Sacramento, 11400 NE Sacramento St, Portland, OR, 97220 Parkrose Shaver, 3701 NE 131st Place, Portland, OR, 97230 Reynolds Alder, 17200 SE Alder St., Portland, OR, 97233 Reynolds Alternative Middle School, 2408 SW Halsey St, Troutdale, OR Reynolds Davis, 19501 NE Davis Street Portland, OR, 97230 Reynolds Fairview, 225 Main St., Fairview, OR, 97024 Reynolds Four Corners, 14513 SE Stark, Portland, OR, 97233 Reynolds Glenfair, 15300 NE Glisan Street, Portland, OR, 97230 Reynolds Hartley, 701 NE 185th Place, Portland, OR, 97230 Reynolds Margaret Scott, 14700 NE Sacramento St., Portland, OR, 97230 Reynolds Sweetbriar, 501 Sweetbriar Lane, Troutdale, OR, 97060 Reynolds Troutdale, 648 SE Harlow Avenue, Troutdale, OR, 97060 Reynolds Walt Morey, 2801 SW Lucas Avenue, Troutdale, OR, 97060 Reynolds Wilkes, 17020 NE Wilkes Road, Portland, OR, 97230 Reynolds Woodland, 21607 NE Glisan Street, Fairview, OR, 97024
Non E-Rate eligible sites: David Douglas District Office, 11300 NE Halsey Street, Portland, OR, 97220 David Douglas Multnomah Early Childhood Program, 5208 NE 122nd, Portland, OR, 97230 Gresham-Barlow Administration Office, 1331 NW Eastman Parkway, Gresham, OR, 97030 Parkrose Administration Office, 10628 NE Prescott St, Portland, OR, 97220
Appendix B Pricing Sheet Format Dark Fiber Site Name, end-point A Site Name, end-point B Contract Length Fiber Count NRC Special Construction MRC Circuit MRC: Taxes, Fees, etc High Capacity Ethernet Site Name, end-point A Site Name, end-point B Contract Length Bandwidt h NRC Special Construction MRC Circuit MRC: Taxes, Fees, etc
Appendix C Estimated, Incremental District-born Hardware Costs for Different Scenarios The following chart will be used to calculate the trade-off between additional circuits/pairs of fibers vs District-born hardware costs. Calculated as incremental monthly cost with 60 month depreciation. Baseline hardware supports 10G point-to-point, either lit ethernet or dark fiber up to 10km: 10Gbps, one circuit or fiber pair 20Gbps, two circuits or fiber pairs 30Gbps, three circuits or fiber pairs 40Gbps, four circuits or fiber pairs 40G/QSFP+ optics, dark fiber up to 10km: 40Gbps, one fiber pair; $20 per month 80Gbps, two fiber pairs, $40 per month DWDM, 1 to 40 10G/SFP+ optics, dark fiber up to 40km, one fiber pair: Minimum 10Gbps: $183/month Incremented at 10Gbps, $16.6/month per increment Maximum 400Gbps: $666/month 100G/SPF28 optics, lit ethernet - additional circuit required for every increment: Minimum 100Gbps: $366/month Incremented at 100Gbps, $20/month per increment Maximum 1,000Gbps: $533/month 100G point-to-point, dark fiber up to 10km, additional fiber pair required for every increment: Minimum 100Gbps: $466/month Incremented at 100Gbps, $100/month per increment Maximum 1,000Gbps: $1,366/month 100G point-to-point, dark fiber up to 25km, additional fiber pair required for every increment: Minimum 100Gbps: $650/month Incremented at 100Gbps, $183/month per increment Maximum 1,000Gbps: $2,300/month