Feature Sheet Secure E-Signature The first truly secure way to easily and quickly sign and exchange digitally approved documents Electronic signature functionality is rapidly becoming an essential tool in every business, with users increasingly expecting the process to be fast, simple and secure. While many products offer fast and simple e-signature capabilities and others offer full security, only CipherPost Pro provides all three without the added cost and burden of additional encryption software. Enjoy secure, simple, and fast e-signature capability with CipherPost Pro. Quickly drag and drop files for e-signature APPRIVER 1
CipherPost Pro Secure E-Signature offers the best available combination of speed, simplicity and security. Background The advent of electronic signatures and the exchange of documents digitally, commonly via email, have significantly sped up the process of signing documents while dramatically reducing the cost. The problem with the traditional method of signing and exchanging documents via email is ensuring information security. While numerous tools for requesting an e-signature are available, security has not been integrated into those products. With current legislation in many countries, enterprises and organizations require a solution that not only makes it fast and easy to electronically sign files, but can also guarantee the security of the information during transmission between the parties involved (without reverting to sealed envelopes and couriers). Secure E-Signature solves this problem. It is the first truly secure way to easily and quickly sign and exchange digitally-approved documents, without the need for an added layer of encryption security software or hardware. APPRIVER 2
WHAT IS AN E-SIGNATURE? An e-signature replaces an actual, physical hand-written signature to indicate that a person adopts the intentions recorded in the document being signed. Usually this is done using letters, characters, numbers or other symbols in digital form incorporated in, attached to or associated with an electronic document. Using a pen to sign a physical receipt or contract is fast becoming obsolete. Enterprises efforts to digitize transactional processes are driving the transition to electronic signatures, an undertaking now eased by the software-asa-service (SaaS) delivery model. Forrester Research Problem solved Given the massive benefits of developing a legitimately viable click-to-acknowledge solution, many countries have passed laws to encourage the adoption of e-signatures, such as the E-SIGN Act in the US. In most cases, the laws stipulate that any electronically-signed document must be securely protected throughout an exchange. CipherPost Pro is the first to offer true stand-alone secure file exchange capability to protect the signed documents without adding additional steps, software, or hardware. With CipherPost Pro, there are no compromises required and no additional costs or steps to ensure security. Seamlessly and securely sign and exchange a full range of documents on any device simply by typing your name and clicking a button all from within your email program and in a matter of seconds. APPRIVER 3
Who needs Secure E-Signature? The short answer: everybody. Whether it s signing and exchanging contracts, medical records or financial information, businesses and organizations of all sizes need to exchange signed documents. And by the very nature of the intent of a signature, that information is usually important, sensitive, confidential or all three. Use E-Signature for everyday tasks such as signing expense reports or getting vacation requests signed by your manager. Expedite signature requests such as NDAs, contracts and legal agreements while ensuring the security of the documents. From simple letters and PTO requests to complex digital blueprints and x-rays, you can obtain required signatures in seconds. Sample file to be signed in the secure e-signature preview window APPRIVER 4
Advantages CipherPost Pro E-Signature offers the best available combination of speed and simplicity, alongside security, traceability and non-repudiation. SECURE BY DESIGN Electronic signatures in CipherPost Pro are secure by default, as all parties must authenticate before accessing and signing documents. This design also ensures non-repudiation and real-time tracking, as well as guaranteeing authenticity when comparing to the original file. All content is encrypted in transit and at rest, while remaining easy to access from any device with apps, extensions and integrations such as Single Sign-On (SSO). EASY TO USE CipherPost Pro E-Signature powers a click-to-acknowledge process that is secure and easy for anybody to understand and use. Simply attach any file you need approved and click Send Secure. Recipients can sign from any device with no need to download any files or software. It s that easy. Get started quickly with the user-friendly Outlook Add-in and multiple browser plug-ins. CipherPost Pro supports all major document formats, including PDFs and Microsoft Office files of up to 5 GB, as well as most common image formats (JPG, PNG, etc.). APPRIVER 5
UNIQUE TO YOUR BUSINESS CipherPost Pro delivers a fully branded user experience for your organization and can leverage Single Sign-On (SSO) so employees don t have to remember yet another password. E-Signature documents do not go through any third-party solution providers, allaying users security fears and confirming your brand as an organization that knows how to effectively and securely conduct business in a digital economy. FULL MOBILE FUNCTIONALITY CipherPost Pro delivers a superior user experience for your customers. With E-Signature, it s simple to sign a document using the CipherPost Pro mobile app or your browser. No need to download the file and open it in a separate program (e.g., a PDF). Because the file is stored securely in the cloud, users can sign time-sensitive documents on the spot from anywhere. E-Signature is fully supported on all mobile devices, including ios, Android, Windows Mobile and BlackBerry. For even greater protection, CipherPost Pro also supports fingerprint authentication on ios devices. DELIVERY SLIP The Delivery Slip provides full visibility and control of secure messages and e-signature documents. With real-time tracking and live updates, you can avoid needless follow-up and know with certainty that content has been received and documents signed. APPRIVER 6
ENSURES REGULATORY COMPLIANCE CipherPost Pro converts any document, PDF or photo into a secure e-signature document that is authenticated and non-repudiable via Delivery Slip. Documents signed using CipherPost Pro E-Signatures are legally binding, in accordance with E-SIGN, GLBA, HIPAA (and HITECH) in the US; PIPEDA in Canada; and the Electronic Transactions Act in Australia. CipherPost Pro works with your existing email archive and data retention policies to facilitate accurate audit and E-Discovery with verification through document hashing. NO SIZE LIMITATION CipherPost Pro enables you to send large files of up to 5 GB without having to rely on external, unsafe file-exchange programs or worry about size restrictions. Required signatories can simply preview and sign the document right in the email window, regardless of its size. TURBOCHARGE YOUR WORKFLOW CipherPost Pro E-Signature reduces operational costs and garners faster approvals. Obtaining signatures from clients using inefficient and costly paper-based processes, mail or couriers is a thing of the past. With CipherPost Pro, it s as easy as the click of a button. APPRIVER 7
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