South Central RIC 435 Glenwood Road Binghamton, NY 13905 607-766-3750 eschoolplus 3.1 New Features 1990-2014 SunGard Public Sector Inc. All rights reserved. No part of this publication may be reproduced without the prior written permission of SunGard Public Sector Inc., with the exception of copies made for your internal use. SunGard, the SunGard logo, PLUS 360, eschoolplus, IEPPLUS, PerformancePLUS, efinanceplus, and BusinessPLUS are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. All other trade names are trademarks or registered trademarks of their respective holders.
Contents Attendance Features... 3 Discipline Features... 7 Enrollment Online Features... 111 Home Access Center Features... 144 Mark Reporting Features... 18 Medical Features... 23 Registration Features... 29 Scheduling Features... 36 System Features... 39 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 2
Attendance Features The following feature has been added for the Attendance package: Added Option for Taking Emergency Attendance Added Option for Taking Emergency Attendance An option has been added to the Attendance Center menu for taking attendance during emergency situations. Generally, the attendance process should be implemented as follows, although the specific steps depend on your district's emergency policies and procedures: 1. When an emergency is declared for a building, a designated office staff member should turn on the feature by checking the Activate Emergency Attendance box on the Teacher Access Center Configuration Update page. 2. The staff member should clear the Emergency Attendance page of any previous data by clicking the page's Clear Emergency Attendance button. 3. Teachers should be directed to take attendance for their classes using Teacher Access Center's Emergency Attendance page. For more information, refer to Added Emergency Attendance Feature on page Error! Bookmark not defined.. 4. Once teachers submit attendance, the office staff should review and update the attendance entries in eschoolplus's Emergency Attendance page. 5. The Emergency Attendance report should be generated. The report can include telephone numbers of students' contacts if it is necessary to call guardians regarding their children. The Activate Emergency Attendance box has been added to the building-level TAC configuration. The Emergency Attendance tab has been added to the configuration page. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 3
The tab's fields specify the contact types and phone types to use in the Emergency Attendance report. When the report is generated, the user can choose whether to include contact phone numbers. Added Emergency Attendance Page in eschoolplus The Emergency Attendance page has been added to eschoolplus to enable office staff to review and update the emergency attendance teachers entered in TAC's Emergency Attendance page. Path: Attendance Center > Emergency Attendance The Emergency Attendance option has been added to the eschoolplus menu's Attendance Center options. Users who need to access this option must be granted ATT MAINT EMERGATT security. Clicking the Emergency Attendance Report option displays a page for generating a report. For more information, see the section below. Clicking the Clear Emergency Attendance option erases all checkbox entries in the Accounted For and Absent columns. This option should only be used when the emergency attendance process begins. If it is used at any other point and the page is then saved, all entries made by all users will be deleted. Users can search for students using either the Student ID or Student Name field. If a student is found by entering the ID or Name and then clicking OK, a box displays indicating whether the student is accounted for or not accounted for. For example: In this case, checking Student is Absent and clicking Yes will mark the student both accounted for and absent. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 4
If the student is not found using either the Student ID or Student Name field, the standard Student Search window automatically displays for entering a more detailed search. Students can also be located by their last names using the appropriate alphabetic tabs. If a student is present, the student's Accounted For box should be checked. If the student is known to be absent from school, both Accounted For and Absent should be checked. The Not Accounted tab stores all students who do not have their Accounted For boxes checked. Added Emergency Attendance Report Window The Emergency Attendance Report window enables users to define the format and data for generating the Emergency Attendance report. Before generating the report, users must click Save on the Emergency Attendance page. Otherwise, their entries will not appear in the report. Path: Attendance > Emergency Attendance > click Emergency Attendance Report The window's options include: Output Format - enables printing the report in PDF or Excel format. Print Only Not Accounted For - if checked, limits the report to students who are not accounted for. If the box is not checked, all students are included. Print Contact Information - if checked, includes the telephone numbers of students' contacts. Added Emergency Attendance Report The Emergency Attendance report should be generated after emergency attendance is taken in TAC or eschoolplus for reviewing and updating by the office staff. Path: Attendance > Emergency Attendance > click Emergency Attendance Report > enter report settings > click Yes 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 5
If the Emergency Attendance Report window is set for printing all students regardless of whether they are Accounted For and Not Accounted For, the Accounted For section appears at the end of the report. Students' phone numbers display by default. The type of phone numbers (for example, cell or home) is specified in the Teacher Access Center Configuration Update page. Contacts and their phone numbers only display if the Emergency Attendance Report is set for printing contact information. The types of contacts and phone numbers are specified in the Teacher Access Center Configuration Update page. The Att(endance) column indicates whether the student was marked absent on the Emergency Attendance page, as indicated by a Y. The notation NR (Not Registered) indicates the student attends classes in the current building but is registered in another building. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 6
Discipline Features The following features have been added for the Discipline package: Enhanced Conduct Referral Report to Include Discipline Actions Added Responsible Administrator for Discipline Offenses Enhanced Conduct Referral Report to Include Discipline Actions The Discipline Center's Conduct Referral report has been enhanced to include the following features: Discipline actions can now be included as an option. Header and footer text can be excluded as needed. The Conduct Referral report can be generated from the following pages: Conduct Referrals List, Incident Summary, and Incident Detail. The report can only be generated from the Incident Summary and Incident Detail pages if the incident in question began as a conduct referral. Added New Fields to Conduct Referral Report Window Fields have been added to the Conduct Referral Report window to: Add details on discipline actions to the report. Include or exclude header and footer text. Path: Click Printable in the Conduct Referrals List page or Referral Report in the Incident Summary or Incident Detail page The Include Incident Action Details checkbox has been added to the Include Sections on Report options. Checking the box adds a section to the report displaying details on the actions taken. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 7
The Include checkboxes give the user the option of including or excluding header and footer text. The text is included for a section if the box is checked and excluded if the box is unchecked. Added a Detailed Action Section to Conduct Referral Report A section has been added to the Conduct Referral report, providing details on the actions taken in response to a discipline incident. The detail section displays if the user checks the new Include Incident Action Details box in the Conduct Referral Report window. The section's data includes Incident and Action codes, the Duration of the action, and the action's Scheduled Dates and Times. Note that dates only display if the district uses occurrences (rather than durations) to track discipline actions. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 8
Added Responsible Administrator for Discipline Offenses Users can now assign an administrator to an offender for coordinating actions and other details related to a discipline incident. Added Responsible Administrator Fields to Discipline District Setup Page Two fields have been added to the Discipline District Setup page to enable the responsible administrator feature. Path: Administration > System Setup > District > Discipline The Responsible Administrator field includes three options related to assigning a discipline administrator in the Offender page's Responsible Administrator field: No Default - enables the field to remain blank when an offender is added. Default Academic Disciplinarian - assigns the Disciplinarian identified on the student's Academic page. Default Current User - assigns the Staff ID of the user who is adding the offender to the incident. If a default is assigned, the user has the option of selecting another staff member as the responsible administrator. Checking the Responsible Administrator Required box forces the user to assign a responsible administrator before saving the Offender Detail page. If the box is not checked, the Responsible Administrator field is optional. Added Responsible Administrator Field to Offender Detail Page The Responsible Administrator field has been added to the Offender Detail page's General tab for assigning a responsible administrator to an offender. Path: Discipline Center > Incident Detail > select an incident > click the offender's link 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 9
1990-2014 SunGard Public Sector Inc. All Rights Reserved. 10
Enrollment Online Features The following features have been added for Enrollment Online: Added Email Acknowledgement When a Form Is Submitted Added Ability for Registrar to Enter Pending Email Text Added Email Acknowledgement When a Form Is Submitted When a guardian submits a new or update form, an email will be sent to confirm that the form has been successfully submitted. You can define the text of the email that will be sent. Added Parent Form Submission Acknowledgement Fields The E-Mail Translation page now includes fields to define the text of the acknowledgement email. Default text has been provided, but can be translated as needed. Path: Administration > System Setup > District > Enrollment Online > select E-Mail from Enrollment Online's Administrator module menu The new fields to define the email have been added to the Language Translation > E-Mail option. The Parent Form Submission Acknowledgement fields have been added to define the text of the email. Added Ability for Registrar to Enter Pending Email Text When a registrar selects to set a form's status to Pending, the registrar can now enter the text for the email that will be sent to the guardian. In addition, the registrar can select to use the default text and then add information as needed. Path: Registration Center > Enrollment Application Forms The following images illustrate how the pending email text displays. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 11
The registrar sets the form to a Pending status by clicking the Pending link. The registrar can enter text explaining why the form is pending acceptance. For example, if documentation is required to confirm the student's address, this information can be entered in the text. Merge fields can be used to include form information. To send the email, click OK. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 12
To display the default pending status email text, check the Use default Pending Status email text box. The registrar can edit the text that displays as needed. To send the email, click OK. Merge Fields Available for Email Text Student First Name #FIRSTNAME# Student Last Name #LASTNAME# Line break #BR# Login / username #LOGINID# Sending e-mail #FROMEMAIL# 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 13
Home Access Center Features The following features have been added for the Home Access Center (HAC) package: Improved Course Averages and Assignment Scores on Week View Page Improved Scores in Assignment Window Accessed from Calendar Page Modified Calendar Day View to Begin at 6 A.M. Added Ability to Specify Unsupported Browser Message for HAC Removed Alternating Gray Lines from List Pages in HAC Improved Course Averages and Assignment Scores on Week View Page The display of course averages and assignment scores for HAC's Week View page has been improved. In addition, the assignment window associated with the page has been redesigned to show greater detail on a student's scores. The following pages and window have been changed as part of the feature: eschoolplus Home Access Center Building Configuration - Added a field affecting the display of course averages in HAC. HAC Week View page - Improved the display of course averages and assignment scores. HAC Assignment window - Redesigned the window to show more detail on a student's scores. Added Field to HAC Building Configuration in eschoolplus A field has been added to the Home Access Center Building Configuration page in eschoolplus to improve the display of averages in HAC's Week View page. Path: Administration > System Setup > Building > Home Access Center 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 14
Checking the Show Average Mark Type in Week View box enables averages to display in the Week View page. Note that the new Display Percentage or Mark field determines how the average displays, for example, as 85.33% or B. Improved Display of Assignment Scores on Week View Page The display of scores for assignments on HAC's Week View page has been improved. In addition, the current average for a course can now display as either a percentage or mark, depending on the Home Access Center Building Configuration. Path: HAC > Home The average can display as a percentage or mark depending on the Display Percentage or Mark setting in the Home Access Center Building Configuration. Clicking the average's link displays the Classwork for the Course window, which has not been changed. The assignment score now displays the number of points the student earned out of the total points possible. Clicking an assignment link displays the assignment score window, which has been improved both here and on the Classwork page. For details, refer to the next subsection. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 15
Modified Calendar Day View to Begin at 6 A.M. The Calendar Day View page in HAC has been modified to begin at 6 a.m. Previously, the day view started at 12 a.m. Path: HAC > Home > click Calendar tab > click Day Added Ability to Specify Unsupported Browser Message for HAC The new Browser Support tab in the District Configuration Utility allows your district to write your own HTML page content to display when a user logs in to Home Access Center using an unsupported browser. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 16
Removed Alternating Gray Lines from List Pages in HAC In the previous version of Home Access Center, the records in list pages were displayed against a background of alternating white and gray lines. Since the separation of individual records was already clear, the gray lines have been removed in version 3.1. The change affects all list pages, including: Classwork My Alerts Success Plan Discipline Report Card Test Scores Fees Requests Transcript IPR Schedule Sample List Pages Following is an example of the alternating gray lines that previously displayed in HAC: 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 17
Mark Reporting Features The following features have been added for the Mark Reporting package: Added Free Text Comments for Report Cards Added Filter Options for Printing Report Cards Provided Ability to Exclude Certain Dropped Courses from Transcripts Provided Ability to Print Secondary Teachers on Report Card Added Free Text Comments for Report Cards Free text comments can now be added to courses on students' report cards. Previously, teachers only could add the standardized comments set up in the Mark Reporting Comments table. The following pages are affected by the change: Note: For free text comments to print on a report card, buildings must edit their report card templates. Added Fields to Mark Reporting Configuration to Enable Free Text Comments Fields have been added to the Mark Reporting Configuration page to enable the free text comments feature in eschoolplus and Teacher Access Center. Path: Administration > System Setup > Building > Mark Reporting Checking the Allow Course Free Text box turns on the free text comments feature in eschoolplus and Teacher Access Center. The Maximum Number of Course Free Text Comment Characters field determines the length of the comments teachers can enter. Maximum characters is 700. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 18
Added Free Text Comments Fields to the Mark Entry by Student Page The Student Center's Mark Entry by Student page has been modified to include fields for entering free text comments for a student's course. Path: Student Center > Mark Reporting > Report Card Summary > select a student > select a course Added Free Text Fields and a Related Button to the Mark Entry by Course Page The Mark Entry by Course page has been changed to allow free text comments to be added for each student enrolled in a course. Users can enter comments directly on the page or can click the Free Text Comments button to enter comments on a separate page. For information on the free text fields that have been added to Teacher Access Center's Report Cards page, refer to Added Free Text Comments to Report Card Page on page Error! Bookmark not defined.. Path: Mark Reporting Center > Mark Entry by Course > identify a course > click Enter Marks Clicking the Free Text Comment button displays the new Course Free Text Comment by Student page. For details on this page, see the next section. Free text fields have been added to allow comments to be entered for each student enrolled in the current course. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 19
Added a New Page for Entering Comments for Students in a Course The Course Free Text Comment by Student page has been added to allow users to enter comments for a course separately from the course's marks. Path: Mark Reporting Center > Mark Entry by Course > identify a course > click Enter Marks > click Free Text Comments Clicking Save saves the user's comments. Clicking Return returns the user to the Mark Entry By Course page. The Comments fields enable the user to enter free text comments for each student enrolled in the current course. Added Filter Options for Printing Report Cards Two options have been added to the Filter section for the Print Report Cards option to enable users to print report cards for only students whose grades are below a specified threshold. The change affects the following page: Print Report Cards Path: Mark Reporting Center > Reports > Report Cards > Print Report Cards 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 20
These options used in combination enable selecting courses that have marks below a specified level. The Mark Reporting Level Detail option references the Level table for converting marks to their numeric equivalents. Even though marks often display as numbers, they are actually stored as characters. If you use alpha values (A, B, etc.), you would not need this filter and can specify the mark type and value with the Student MR Course Marks filter. In the above example, the combination of the two filter options will select marks less than 70 for marking period (MP) mark types. Report cards will print only for students who have course values below this threshold. However, the report cards will still display all of the students' courses, including those with marks of 70 and above. Provided Ability to Exclude Certain Dropped Courses from Transcripts An option has been provided for excluding dropped courses from transcripts, provided the courses do not have marks or absences entered. The option has been added to the following pages: Print Transcripts Generate Transcript Data Warehouse Added Field to Generate Transcript Data Warehouse Page The Generate Transcript Data Warehouse page has been changed to include a field for excluding dropped courses from students' transcripts. Path: Mark Reporting Center > Calculations > Generate Transcript Data Warehouse 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 21
When the Do Not Print Dropped Courses Without Marks box is checked, the data warehouse function will exclude dropped courses that do not have any marks or absences recorded. Added Field to Print Transcript Page The Print Transcript page has been changed to include a field for excluding dropped courses from students' transcripts. Path: Mark Reporting Center > Reports > Transcripts > Print Transcripts When the Do Not Print Dropped Courses Without Marks box is checked, the system will exclude dropped courses from transcripts, provided the courses do not have any marks or absences recorded. Note that the Refresh Transcript Data Before Print box must also be checked to run the data warehouse function before the transcripts are printed. Provided Ability to Print Secondary Teachers on Report Card You can print up to 10 secondary teachers per class on the report card. To print secondary teachers on the report cards, the report card template must be edited by the RIC. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 22
Medical Features The following features have been added for the Medical Records package: Added Option to Calculate Status After Entering Student's Immunizations Added Out-of-Compliance Immunizations Alerts for Parents and Teachers Added Option to Calculate Status After Entering Student's Immunizations You can choose to display an option on the Student Center's Immunizations page to allow users to run the Immunization Validation when saving student data. The following options were modified for this feature: Medical Building Setup - Added fields to set up the option to calculate the student's immunization status from the Student Center's Immunizations page. Immunizations - Added the On Save, Run Immunization Calculation field. If this field is checked when the user saves, then the Immunization Validation task runs for the student. Immunization Validation - Added ability to run the calculation for a single student. Modified Medical Building Setup Path: Administration > System Setup > Building > Medical Three fields have been added to the configuration. You can select to display an option to run the Immunization Validation for a single student and specify the margin of error to use when running 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 23
the calculation. To display the option to run the Immunization Validation on the Student Center's Immunization page, enter a check in the Allow Option to Validate Immunizations on Save box. Enter a check in the Default to Validate on Save box if you want users to calculate a student's immunization status when saving student immunization data. If this box is checked, then users must uncheck the On Save, Run Immunization Calculation box if they do not want to calculate the student's status when they save. Added Immunization Validation Option to Student Center's Immunizations Page Path: Student Center > Medical > Immunizations If the Medical Building Setup has a check in the Allow Option to Validate Immunizations on Save box, then the On Save, Run Immunization Calculation box displays on the Immunizations page. Additionally, the box will default to checked if the Medical Building Setup's Default to Validate on Save box is checked. If the box is checked when the user saves, the Immunization Validation task runs in background. Modified Immunization Validation to Run from Immunizations Page When the Immunization Validation is run from the Student Center's Immunizations page, the calculation will run using the following prompt selections: Series Types: ALL Criteria List: ALL Margin Of Error: Value specified in the Medical Building Setup Margin Of Error Doses: ALL Status List: ALL Calculate Overall Status On: ALL Generate Letters: N Generate Notifications: N Generate Grace Period Alerts: N 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 24
Added Out-of-Compliance Immunizations Alerts for Parents and Teachers Your district can select to email parents of students who are overdue for immunizations and to display an alert in Teacher Access Center to inform teachers that a student's immunizations are incomplete. Additionally, you can provide a grace period for a student who is out of compliance when the student has recently enrolled or at the beginning of each school year. The following options were modified as part of this release: Medical Building Setup - Added fields to configure immunization alerts and the grace period. Teacher Access Center Configuration Update - Added fields to determine whether immunization alerts should display in Teacher Access Center. Immunization Validation - Added field to select to send immunization email alerts. Immunizations - Added field to select to send immunization email alerts and fields to indicate if student has an immunization alert and the expiration for the student's grace period. HAC Immunization Email Alert - Modified to only send the alert if the student is overdue and the grace period expiration date has passed. Teacher Access Center Student Medical Alert - Modified to display the medical alert icon with an orange background when a student has an immunization alert and to display immunization alert details when the teacher clicks the alert icon. Added Fields to Medical Building Setup You can select whether immunization alerts are used, define how grace periods are used, and specify how the immunization alert email should be sent. Path: Administration > System Setup > Building > Medical Enter a check in the Use Immunization Records Alerts field if you want to send email alerts to parents or display immunization alerts in Teacher Access Center. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 25
In these three fields, specify if you want to provide a grace period for students to meet immunization requirements when they first enroll or at the start of each school year. If no grace period should be allowed, enter 0 (zero) in the Immunization Alert Grace Period field. The grace period settings will be used by the Immunization Validation option to set the immunization alert grace period expiration date for a student who is overdue. An immunization alert email will only be sent for the student if the student is overdue for immunizations after the expiration date has passed. In these fields, set up the email that you want to send to an internal user and parents regarding overdue immunizations. Note that the email that is sent to the internal user will list all students processed by the Immunization Validation who are overdue with an expired grace period. Added Medical Alert Option to TAC Building Configuration You can select whether teachers see an alert when a student is overdue for immunizations. Path: Administration > System Setup > Building > Teacher Access Center The Medical Alerts tab was added. Enter a check in the appropriate box if you want to display the immunization alert for teachers and/or substitutes. If you select to display alerts and a student's overall immunization status is overdue, then the student medical alert will display and will have an orange background, instead of the typical yellow background used for TAC student alerts. Modified Immunization Validation The Immunization Validation page has a new prompt to select whether immunization alert emails should be sent and the processing was changed to set grace period alert fields on the student immunization records. Path: Medical Center > Immunizations > Validation 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 26
Enter a check in this box if you want to send immunization alert emails to the internal user and, if configured to send to parents, to parents of students who are overdue for immunizations after their grace periods have expired. Sample Immunization Alert Email Added Fields to Immunizations Page You can select to generate immunization alerts if you are running the validation on save. Also, three fields were added for the immunization alert and grace period. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 27
Path: Student Center > Medical > Immunizations Enter a check in this box if an immunization email alert should be sent if the student's overall status is calculated as overdue after the student's grace period expiration date. This field only displays if the Medical Building Setup is defined to both use immunization alerts and to allow users to validate immunizations on save. These fields indicate the student's immunization alert and grace period information. Grace Period Alert - Checked if the student has an overall Overdue status. This field is used to determine whether an immunization alert should display in Teacher Access Center if the building has selected to show immunization alerts for teachers and substitutes. Expiration Date - Expiration for the student's grace period. The email alerts sent by the Immunization Validation and by the Home Access Center Immunizations Alert will not be sent if the student is still within the grace period. Override - Checked if the user set the Grace Period Alert and Expiration Date values and has locked them so the Immunization Validation does not update the values. Otherwise, the Immunization Validation will update the fields appropriately based on the student's immunization information. Modified the HAC Immunization Alert The HAC Immunization Alert has been modified to use the student's grace period expiration date to determine whether an email should be sent to the parent. If the student's expiration date is after the date that the HAC Immunization Alert is processing, then no email will be sent even if the student's overall status is overdue. Added Immunization Alert for TAC For information on how the immunization alert affects Teacher Access Center, refer to Added Medical Alert for Overdue Immunizations on page Error! Bookmark not defined.. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 28
Registration Features The following features have been added for the Registration package: Added Ability to Create Rules for Applying Entry/Withdrawal Codes Added Ability to Upload and Display Staff Photos Added Ability to Upload and Display Student Photos Reorganized IEP Fields on Personal Information Page Added Option to Specify Name for Student List Report File Added Security for FERPA Fields on Personal Information Page Added Security Resource for Mass Update from Student List Added Next Year Filter Area for Registration Mass Update Added Ability to Create Rules for Applying Entry/Withdrawal Codes Criteria can now be set up to ensure that the appropriate entry and withdrawal codes are entered when students register or withdraw from a building. Criteria also can be defined to require that comments be entered when a student enrolls or withdraws or that certain program-tracked fields contain data. A tab has been added to the Registration Configuration Update page for setting up entry/withdrawal rules. Path: Administration > System Setup > Building > Registration > select building The Entry Withdrawal Criteria tab was added to the Registration Configuration Update page. The tab's Entry/Withdrawal Combinations Criteria section enables users to define criteria for entry/withdrawal records to ensure that the proper codes are entered when a student registers or withdraws from a building. For example, a rule can be set up to prevent entry codes for nonresident students from being used in combination with withdrawal codes for resident students. The tab's Required Fields Criteria section enables users to set up criteria to require that comments be entered when a student registers or withdraws or that certain fields in programtracked records are populated. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 29
Changed Processing in Entry/Withdrawal to Enforce Rules The rules set up in a building's Registration Configuration are enforced in students' Entry/Withdrawal pages. As a result, in cases where rules are set up, only certain codes can be applied when a student withdraws from or re-registers in a building. Path: Student Center > Demographic > Entry/Withdrawal > select a withdrawal record or click New In the above illustration, the student was registered with an Entry Code of 0055- Enrolled for Instructional Reporting Only. According to the first rule set up in the previous illustration, the only Withdrawal Code that would be available as a selection for withdrawal would be 0066-Ended Enrollment for Instructional Reporting Only. Added Ability to Upload and Display Staff Photos Users can now upload staff photos for display on the Staff District Information page. The feature affects the following pages: Added Upload Staff Photo Button to Staff District Information Page A button has been added to the Staff District Information page for uploading staff members' photos. The button displays a window for locating a photo and uploading it from a desktop computer or network drive. Path: Registration Center > Staff Information > select a staff member 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 30
Clicking the Staff District Information page's Upload Staff Photo button displays the Upload Staff Photo window. In the Upload Staff Photo window (untitled), the user can click Browse to locate the photo and then Upload to store it in the location specified on the District Configuration page. After a photo has been uploaded, a confirmation message displays. If the photo has the file extension specified on the District Configuration Update page, it will display in the Staff District Information page's upper left corner, just below the banner. Added Ability to Upload and Display Student Photos Users can now upload student photos for display on Student Center pages in eschoolplus. Added Upload Student Photo Button to Registration Information Page A button has been added to the Registration Information page for uploading students' photos. The button displays a window for locating a photo and uploading it from a computer or network drive. Fields on the Registration Configuration Update page's General tab enable students' photos to be uploaded and stored for a building. The tab's fields identify the file location for storing photos and define how the files should be named. Path: Student Center > Demographic > Registration > select a student 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 31
Clicking the Registration Information page's Upload Student Photo button displays the Upload Student Photo window for uploading a student's photo. In the Upload Student Photo window (untitled), the user can click Browse to locate a student's photo and then Upload to store it in the folder specified on the Registration Configuration Update page. After a photo has been uploaded, a confirmation message displays. If the photo has the file extension specified on the Registration Configuration Update page, it will display in the upper left corner of the student's Student Center pages, just below the banner. Reorganized IEP Fields on Personal Information Page The IEP fields on the Registration Center's Personal Information page have been moved to the bottom of the page to separate them from the page's general fields and make them more accessible. Moved IEP Fields to Bottom of Page The IEP fields now appear at the bottom of the Personal Information page. The following image illustrates how IEP fields display for districts that do not integrate with IEPPLUS. If the district uses the IEPPLUS integration, refer to the Improved Integration with IEPPLUS section to see how the page displays. Path: Student Center > Demographic > Personal > select a student 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 32
If your district does not integrate eschoolplus and IEPPLUS data, the fields simply appear after the Personal Information page's other fields. Added Option to Specify Name for Student List Report File Previously, when you created a PDF or Excel file from a student list, the file was always named Student List Report. Now you can customize the file name to help you identify the contents of the report. Path: Student Center > Search > enter search > click Search > click Report 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 33
In the Task/Report Name field, enter the name you want to use for this report file. The default is Student List Report. Added Security for FERPA Fields on Personal Information Page A new security resource REG PRIVATE FERPA has been added to limit access to the FERPA (Family Educational Rights and Privacy Act) Privacy Flags on the Student Center's Personal Information page. The FERPA Privacy Flags only display for users who have the FERPA security resource. Path: Student Center > Demographic > Personal Added Security Resource for Mass Update from Student List A security resource has been added to control the ability to mass update student information from the student list. Previously, a user could use this tool to update a field for many students as long as they had security to write to the field on the page where it would normally display. For example, if the user had security to update counselor, then the user could use the update from the Student List to change the counselor for many students at one time. Path: Student Center > Search > click Advanced Search 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 34
This set of radio buttons only includes the Update option if the user has REG UTILITIES ADVANCEUPD security with Read/Write access. The list of tables displayed in the Area drop-down field is still determined by the user's REG MAINT security resources. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 35
Scheduling Features The following features have been added for the Scheduling package: Provided Scheduling Synchronization from Student Schedule Options Provided Ability to Print Secondary Teachers on Student Schedules Added Semester Scheduling for Study Halls Provided Scheduling Synchronization from Student Schedule Options You can now run the Scheduling Synchronization directly from the pages where you make and keep student schedule changes. A Synchronization button has been added to the Student Schedule and Mass Entry pages. Added Synchronize Button to Student Schedule Path: Student Center > Scheduling > Entry Synchronize button has been added to the Student Schedule page. The button is disabled if the user does not have Write access for the MR UTILITIES SCHDSYNC resource. Additionally, the button is disabled if the student has a modeled schedule. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 36
Added Synchronize Button to Mass Entry Path: Student Center > Scheduling > Mass Entry Synchronize button has been added to the Mass Entry page. The button is disabled if the user does not have Write access for the MR UTILITIES SCHDSYNC resource. Additionally, the button is disabled if the student has a modeled schedule. Provided Ability to Print Secondary Teachers on Student Schedules You can print up to 10 secondary teachers per class on the student schedule. You can select whether the secondary teachers are printed and specify how many to print. To print secondary staff names, enter a check in the Print Secondary Teacher Name field. Then, enter the number (1-10) of secondary staff names to print per class in the Max Secondary Staff to Print field. Sample Student Schedules Report 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 37
In this sample, two secondary teachers are printed for the student's first period class. Each secondary teacher is printed on a separate row. Added Semester Scheduling for Study Halls The Schedule Study Halls program has been modified to attempt to schedule a full semester of a study hall course-section before scheduling separate course-sections for each marking period. Path: Scheduling Center > Student Scheduler > Schedule Study Halls The Schedule Study Halls program used to have three Passes. Now there are four. Pass 1 - The scheduler attempts to schedule a full year course-section that meets the student s needs. If unsuccessful, the scheduler moves to the next pass. Pass 2 - The scheduler attempts to schedule a semester-long course section that will meet the student s needs. This is a new pass. If unsuccessful, the scheduler moves to the next pass. Pass 3 - The scheduler attempts to schedule a marking period-long course section that will meet the student's needs. If unsuccessful, the scheduler moves to the next pass. Pass 4 - The scheduler attempts to schedule a study hall for each cycle day for the period for the marking period. Note that the scheduler could still schedule two semester-long course-sections to fill a full year long hole in the student s schedule. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 38
System Features The following features have been added as system features for eschoolplus: Improved eschoolplus's My Home Page Improved Appearance of eschoolplus's User Interface Added Option to Specify High Priority Instant Notifications Added New Tabs to District Configuration Utility for HAC and TAC Options Improved eschoolplus's My Home Page My Home page, which is the first page to display when users log in to eschoolplus, has been redesigned. The original home page featured what were referred to as dashboard items. These graphic sections have been replaced with "widgets," which are similar in appearance to dashboard items but can be customized more easily. In addition, the page can be re-ordered by dragging and dropping widgets, rather than defining the display of items by column and number. Replaced Dashboard Items with Customizable "Widgets" Graphic sections known as "widgets" have replaced the former dashboard items on eschoolplus's My Home page. Following are the widgets that can be displayed on the page: At Risk Discipline Chart Reports At Risk Chart Enrollment Success Plan Attendance Enrollment Chart Success Plan Chart Attendance Chart Favorites Tasks: Current Calendar Lunch Counts Tasks: Scheduled Discipline News Today's Appointments Path: Log in to eschoolplus, or click Home in any eschoolplus page. Widgets have been introduced in place of the dashboard items that formerly displayed on eschoolplus's My Home page. For information on ordering the display of widgets, refer to the Introduced Enhancements for Editing and Re-Ordering Widgets section. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 39
Clicking the Save button saves any changes to the layout of widgets on My Home page. The button only displays if a widget has been moved. If the user does not save a new layout before leaving the page, the changes will be lost. The Settings button displays the Manage Widgets window. For information on this window, refer to the next section. Introduced Window for Selecting and Defining Widgets The Manage Widgets window enables the user to select widgets for display on My Home page. The user can also select options to define the widget's data. Path: Click Settings on My Home page The window's scrolling menu displays the widgets that can be added to My Home page. The Options section displays settings for defining the widget currently highlighted on the window's menu. To save a widget to My Home page, highlight the widget on the menu, enter the desired settings in the Options section, and then click Add & Save. Click Restore Defaults to restore the default widgets to My Home page and delete any widgets that have been added. The default widgets include Favorites, News, Reports, Tasks: Scheduled, and Tasks: Current. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 40
Introduced Enhancements for Editing and Re-Ordering Widgets Users can update My Home page at any time by editing, moving, and deleting widgets. When any of these updates are made, the user must click Save at the top of the page to save the changes. Path: Position the mouse pointer on a widget to display a border, as well as the Delete icons. Edit and Clicking the Edit icon displays a window for changing the widget's settings. Clicking the Delete icon displays a window for removing the widget from the page. An additional icon, Add, appears on the Today's Appointments widget. Clicking this icon displays a window for setting up new appointments. To move the widget to another location on My Home page, position the mouse pointer on the widget, hold down the left mouse button, move the mouse to drag the widget to another location, and then release the mouse button to drop the widget in place. Redesigned Graphic Features on eschoolplus Pages While the overall functionality of eschoolplus remains the same, many of the elements on the system's pages have been redesigned. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 41
The eschoolplus menu has been changed to include a light blue background and additional space between options. In addition, the expansion icon, which can be clicked to display additional options within a product center, has been changed from to. However, all of the menu's options remain the same. Students' names continue to display in the top banner of all Student Center pages. The title bar has been redesigned to include a new color and "look." Users can switch environments as before by clicking the school year link that displays on the page's title bar. The action buttons on eschoolplus pages have been redesigned. Added Graphics to Improve Organization and Look of eschoolplus Pages Graphic elements have been introduced to better organize the sections on pages and improve the attractiveness of eschoolplus's user interface. The following image illustrates these changes. Title bars have been added to provide a clearer separation between the sections on a page. The default color scheme has been changed to dark blue throughout the software. For example, column headers were previously in light blue with white lettering. The dark blue used in 3.1 provides better contrast for the lettering and is also compatible with the color of the new eschoolplus banner. Users still can change the software's base colors using the Select Theme menu option. Modified Available Theme Options The themes available have changed. On the Theme Selection page, which allows users to customize the colors in eschoolplus's pages, users can preview and select a theme. If users had selected a custom theme for eschoolplus, they will be using the new Default theme after eschoolplus version 3.1 is installed. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 42
Path: Select the Select Theme option on the eschoolplus menu Added Option to Specify High Priority Instant Notifications In addition to being able to subscribe to receive a notification via the Notifications Viewer, email, or daily digest, you can now opt to receive a pop-up notification instantly when a specified event occurs while you are logged in to eschoolplus. Path: Notification Subscription 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 43
In the High Priority column, enter a check in the box for the notifications for which you want to be instantly notified via a pop-up message. Added New Tabs to District Configuration Utility for HAC Options Using the Browser Support tab, districts can now set up their own message to display to Home Access Center users who attempt to log in to HAC using an unsupported browser version. Added Browser Support Tab This tab includes fields used by the necessary applications with regard to browser support. Fields Home Access: Unsupported Browser Usage Message - As of 3.1, HAC will verify that the user is using a browser that supports the features required to properly render the web site content. If users try accessing the site with a browser that does not support the required features, they will be provided with a default message indicating they are using an unsupported browser. The RIC can write a message for the district using HTML page content. 1990-2014 SunGard Public Sector Inc. All Rights Reserved. 44