Quick Start Guide Funds Transfer Initiation (FTI) FTI facilitates wire transfer initiation across the country and around the world. This convenient guide highlights commonly used functions. Use it as a quick reference. Please note: Your ability to perform certain actions, such as creating, approving and releasing transactions, will depend on the entitlements you have been given by your Security Administrator. Let s get started! 1. Creating a Freeform Transaction Once you ve launched FTI from the JPMorgan ACCESS SM dashboard, you re ready to get started. The main screen will display a summary of recent FTI transactions. To see a different status transaction, you can change the filter using the Filters button. To create a freeform transaction, select Transaction from the left drop-down box on the main screen. Click the Add button. From the Add drop-down list, select Transaction. Note: Not all tabs are applicable for every transaction. The Add Transaction screen will display. Select an account from the Account drop-down list or by clicking the Account link. Select a Pay Method. If the account is held in the U.S., the available payment methods are: BKT, FED, CHP, CHK and FXW. If the account is held outside of the U.S., the available payment methods are: IAT and TLX. Additional payment methods are available for specific countries (e.g. CHP (CHAPS-UK), ATE, DFE, DFT, GIR, SDR, SDN, LOC). Enter a Value Date. Enter a Payment Amount. If you have selected an account held outside of the U.S., you may change the payment currency. If payment is to be made in a currency other than that of the debit account, an FX rate will be applied to the transaction at the time it is processed. Enter the appropriate routing information using the center tabs. Save your transaction. Save & Reuse: Saves the current transaction and retains the transaction information to be re-used for a new transaction. Save & Clear: Saves the entered transaction and clears the transaction entry screen. Note: You will be provided a Transaction ID after your transaction has been successfully saved. Click Close to close the transaction entry window and return to the main screen. Click Refresh to update the screen. Use the Filter options to change the types of transactions displayed. See Sections 7 & 8 for information on approving and releasing Transactions.
2. Creating an Auto Foreign Exchange Transaction (FXW) Auto Foreign Exchange transactions are used to send foreign currency payment instructions debiting a U.S. dollar account held in the U.S. This payment method is only available for U.S. Dollar accounts held in the U.S. From the main screen, select Transactions in the left drop-down box. Click the Add button on the main screen. From the Add drop-down list, select Transaction. The Add Transaction screen will display. Select an account from the Account drop-down list or by clicking the Account link. Select the FXW Pay Method. Enter a Value Date (which must be the current day, unless it is after 3:30 PM ET when the value date must be set to the next business day). Select a Payment Currency from the drop-down list. Enter a Payment Amount or Equivalent USD Amount. If the Daily FX Rate box is checked, the amount of the transaction will be calculated based on the Daily FX Rate. For example, if you enter an amount in U.S. Dollars the system will calculate the payment amount in your chosen currency. The system will automatically apply the Daily FX Rate to the FXW transaction. If you do not wish to use the Daily FX Rate, uncheck the Apply Daily FX Rate box. Note: The Daily FX Rate is available until 3:30 PM ET. If not using the daily rate, an FX rate will be applied to the payment at the time of processing. The FX rate will be available through eserve SM or detailed electronic reporting, once the account has been debited. Daily cutoff time for same-day processing is 3:30 PM ET. Enter the appropriate payment routing information using the center tabs (e.g. Bene Bank, Payment Details). Note: Not all tabs are applicable for every transaction. Save your transaction. Save & Reuse: Saves the entered transaction and retains the transaction information to be re-used for a new transaction. Save & Clear: Saves the entered transaction and clears the transaction entry screen. Note: You will be provided a Transaction ID after your transaction has been successfully saved. Click Close to close the transaction entry window and return to the main screen. Click Refresh to update the screen. See Section 6 to view transaction details. See Sections 7 & 8 for information on approving and releasing transactions. 3. Modifying a Transaction From the main screen, select Transactions. Select a filter from the drop-down list to narrow your transaction search. Select the transaction you want to modify. Click the Modify button. Modify transaction details as desired. Click Save to save your transaction. Depending on your entitlements, your modification may need to be approved by another user. Note: Only transactions not yet released to the Bank may be modified. Page 2
4. Creating Line Instructions You can create lines to be used as templates for future transactions. Creating lines and using them as the basis for transactions speeds the data-entry process and can help minimize errors. There are two main types of lines you may choose: Customer Verified Lines and Bank Verified Lines. Customer Verified Lines (CVL) Do not require approval to activate the line and are not reviewed by the Bank. Transactions created from CVLs are freeform transactions and require the user to have the entitlement to create freeform transactions. These lines are available for use immediately after being saved. All fields can be changed as necessary when using a CVL in a transaction. Bank Verified Lines (BVL) After being approved by a second user, these lines will be reviewed and approved by the Bank and are then activated (available for use within five Business Days). Only the Amount, Value Date, and Payment Detail text can be entered when using a BVL in a transaction. Note: If you create a Bank Verified line for an account held in the U.S. and select the Allow Semi-Repetitive checkbox, transactions based on that line will allow one additional line of text of up to 35 characters to be entered on the Payment Details tab. For transactions from a Bank Verified Line with a debit account held outside of the U.S., four lines of 35 characters will be available to be entered. To create and maintain Lines, select Lines from the drop-down list on the top left. Click the Add button and select the type of line you want to create: Bank Verified Line or Customer Verified Line. On the Add Line screen, enter a line name (16 characters maximum). Line names must be unique within the account. Select an account. For Bank Verified Lines using a U.S. account, choose and enter a four-digit Bank Line number. Note: If creating a CVL or a BVL for an account held outside of the U.S., you will not need to enter a Bank Line number. It will be assigned by the bank. Choose a Pay Method. Note: CVLs must be used to create a line for the Auto- FX (FXW) payment method. Lines are not available for all payment methods. Refer to the Funds Transfer Initiation user guide for more details. Enter the routing information on the appropriate tabs as you would for a freeform transaction. Click Save to save the line. Line Activation CVLs are activated and available for use immediately. BVLs will require a second user to approve the line(s). Approved lines will then be reviewed by the Bank. Once approved by the Bank (in approximately five Business Days), the line will be activated for use. Page 3
5. Using a Line Using a line accelerates the data entry process. From the main screen, click the Add button. From the Add drop-down list, select Transaction. The Add Transaction screen will display. Use a line by: Selecting a line from the Line Name drop-down list. Note: Customer Verified Lines (CVLs) are indicated by a red dot on the left side. or Clicking the line name link for detailed information on available lines. Select a line from the list and click OK. Enter a Value Date. Enter an Amount. If applicable, enter any additional payment information. Note: Transactions based on a Customer Verified Line are similar to freeform transactions in that you may add, change or delete any values that were saved with the line. For more details on entering payment information, consult the Funds Transfer Initiation and Reporting User Guide. Save your transaction by clicking Save & Reuse or Save & Clear Note: You will be provided a Transaction ID after your transaction has been successfully saved. Click Close to close the transaction entry window and return to the main screen. Click Refresh to update the screen. 6. View Details of a Transaction You may view details for an individual transaction or line from the FTI main screen by: Double clicking in the transaction or line row or Selecting the row and clicking the View Details button. Click the Close button to return to the main screen. 7. Approving Lines & Transactions To see all transaction(s) that require approval, select Transactions Entered Not Approved from the filter drop-down list on the Funds Transfer Initiation main screen. Only transactions in an Entered status can be approved. To approve transactions Highlight the transaction(s) you wish to approve. If you want to review a transaction s detail, double click on the transaction or highlight the transaction and click the View Details button. The transaction details will display in a new window. Click the Approve button. To approve Bank Verified Lines (BVLs) Select the Lines Requiring Approval filter. Select the line(s) you wish to approve. Click the Approve button. When prompted, enter your JPMorgan ACCESS password and SecurID token code and click Submit. This will submit the line request to the Bank for approval and activation. Page 4
8. Releasing Transactions After approval, you may select the filter for Transactions Approved Not Released from the Funds Transfer Initiation main screen to see all transaction(s) that are ready to be released. Highlight the transaction(s) you wish to release. If you want to review a transaction s detail, double click on the transaction or highlight the transaction and click the View Details button. The transaction details will display in a new window. Click the Release button. When prompted, enter your JPMorgan ACCESS password and SecurID token code and click Submit. This will release the transaction to the Bank for processing. The status will change to Released once the transaction has been accepted by the bank. If the transaction is rejected for any reason, the transaction will change to a Rejected status and can be found under the Transactions Rejected Today filter. Note: Users may release others transactions and/or their own transactions. Release authority is based on entitlements granted by your Security Administrator. 9. Quick Entry Quick Entry is a time-saving option that allows you to enter and save multiple transactions based on existing lines from a single screen. From the main screen, select Transactions in the left drop-down box. Click the Add button. From the Add drop-down list, select Quick Entry. The Quick Entry screen will display with one row. All fields will be initially blank. Click the arrow in the Line Name cell to display a drop-down list of all active lines you are entitled to use. Highlight and click a line to select it for use. Transaction details based on line information will be loaded into the Quick Entry row. Note: Customer Verified Lines (CVL) are indicated by a red dot on the left side. Enter an Amount. Enter a Value Date. Note: The Value Date will default to the current day. To change the date you may either type in a new date or use the calendar icon to select a date. Payment Details: Press the Tab key (or click in the next field) to advance to the Payment Details field. This field is only available for some lines. When using CVLs, Payment Details is not available. When using BVLs from a U.S. account, one line of up to 35 characters will be available for entry if the Allow Semi-Repetitive Text box was selected at the time of line creation. When using BVLs from a non-u.s. account, up to four lines of 35 characters will be available for entry. To add a new row for additional Quick Entry transactions, click in the Value Date or Payment Details field of the row you have just completed and press the Enter key on your keyboard. Note: A new row may only be added if the previous row contains completed data. When finished entering transactions, click Save. Approve and release as you would any other transaction. Page 5
10. Running a Report It s easy to run a report. From the JPMorgan ACCESS dashboard, select Funds Transfer under Reporting. The main reports screen will display. You can select and run reports you need by date range. Click the report you wish to see from the list of available reports: Predefined Instruction Detail Report (Line Report) Status Report Pending Approval Report Pending Release Report Transaction Detail Report Daily Totals Report If applicable, enter a date range. Select the account(s) for which you want to see reports. Click Run Report. The following is a sample page from a Transaction Detail Report which shows detail level transaction information for a specified date range. To search for specific transactions within the report or to create a customized report to view/export, select the Search button on the toolbar. Select the field(s) you want to search and/or export. Enter any values you want to filter. Select Search Now. View, print or download your report. 11. User Guides For more information, detailed user guides are available from the Product Guides link on the JPMorgan ACCESS dashboard. Funds Transfer Initiation and Reporting How to create and maintain funds transfer instructions. How to generate, print and download reports that document your funds transfer initiation activity. Funds Transfer Initiation Foreign Exchange Explains the screens, functions and procedures for making Foreign Exchange (FX) transactions, from FX FTI. Payment Formatting Guides These guides provide country/region specific information for formatting your funds transfer transactions. Guides currently available for EMEA, Asia, Canada and Mexico. Funds Transfer Initiation Import Reference Guide Describes the valid file layouts for importing Funds Transfer transactions (repetitive and freeform) into the JPMorgan ACCESS Funds Transfer Initiation system. Page 6
12. Glossary of Terms Keep this Glossary handy to quickly reference the most commonly used terms in this application. Account: Typically the debit (settlement) account, although credits post to an account for the receipt of funds from a drawdown request. Alert (status): The status of Alert indicates that the Bank may not have processed a funds transfer transaction. If a transaction is in Alert status, contact your regional Help Desk for resolution. Transactions with an Alert status are included in the Transactions Released Not Confirmed view and can be deleted. Amount: The value of the funds transfer request. The amount you enter in the Amount field, located in the middle portion of the Add Transaction screen, cannot exceed your transaction limits. If it does, the Bank will reject the payment request. Auto-approve: An entitlement that allows a user s transactions to be automatically approved when saved. Bene Bank: The Bank where the end-target party (Ultimate Beneficiary) has its account. CCN: Control Number. A mainframe-generated number for a stored, released, or warehoused transaction. The format of the CCN includes the year, day, Back Office Code, and Transaction Control Number. This confirms that the bank has received the transaction. CHIPS: The Clearing House Interbank Payment System is an independent, large-dollar funds transfer network that links U.S. and foreign banks. CHIPS handles the majority of dollar payments related to international trade. Clearing Ref: The Fed, Book, and CHIP reference numbers from the wire clearing system. Reference numbers are available after a transaction has been processed by the Bank s back office. Entitlements: Applications may be accessed and data retrieved based on the user s permissions within the client s profile on the JPMorgan client database. Freeform: Freeform, or random transactions are one-time funds transfer requests that you create from scratch, on an as-needed basis. Funds Transfer: A payment or drawdown transaction, created either from scratch (freeform) or based upon a repetitive line. Also known as a wire. FX Rate: The daily fixed FX rate; can be used as a reference. The daily credit currency rate will be displayed when initiating a transaction in a currency other than the originating account currency (Auto FX wires/us only). Only payments made with the Apply Daily FX Rate box selected will actually be charged this rate. Hash Total: Represents the sum total of all the payments selected, regardless of currency. IBAN: International Bank Account Number. A series of alphanumeric characters that uniquely identifies an account held anywhere in the world. Facilitates the automated processing of cross-border credit transfers. Lines: Reusable instructions for frequently used payments. These instructions are stored at the Bank and specify the Debit Account, Ultimate Beneficiary, and all Beneficiary data. Lines are used for funds transfer transactions for U.S. domestic and global payments, and for U.S. domestic drawdowns. Quick Entry: A time-saving option for entering and saving multiple transactions from lines on a single JPMorgan ACCESS FTI screen. Repetitives: Transactions based on approved, active Bank Verified Lines stored at the Bank. Generally processed without operator intervention, they are used typically to ensure accuracy and reduce redundant data entry, keying errors, and processing delays. Security Administrators: Security Administrators are individuals within your organization who are authorized to set up and maintain user information and entitlements. SecurID: Enables the signing of encrypted data transfer that allows proof of origin and proof of delivery; also known as two factor authentication. Straight-through Payments: Requests processed in a fully automated fashion, needing no human intervention, to proceed electronically through bank systems. SWIFT: Society for Worldwide Interbank Financial Telecommunication. SWIFT is a non-profit, cooperative organization that facilitates the exchange of payment messages between financial organizations around the world. Tran ID: A unique, local, sequential number that is generated when a Funds Transfer is saved. The Tran ID appears on the Summary screen and also on the Audit logs. Ultimate Bene: The party that ultimately receives credit for a funds transfer. Value Date: The date on which a funds transfer transaction is processed. The default value date is the current date. Funds transfers cannot be back-dated, but they can be forward value-dated depending on the account location and payment method. This document contains information that is confidential and is the property of JPMorgan Chase & Co. It may not be copied, published or used, in whole or in part, for any purpose other than as expressly authorized by JPMorgan Chase & Co. All trademarks, trade names, and service marks appearing herein are the property of their respective owners. SecurID is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. JPMorgan Chase & Co., 2008. All Rights Reserved. FTI_ALL 1.0 - Page 7