Kutztown Area School District 251 Long Lane Kutztown, PA 19530-9318 Phone: 610-683-7361 Fax: 610-683-0388 KATHERINE D. METRICK, SUPERINTENDENT MATTHEW J. LINK, ASSISTANT SUPERINTENDENT ~ Maximize potential, embrace change, create the future ~ A GUIDE TO OBTAINING CLEARANCES Child Abuse History Certification Pennsylvania State Criminal Background History FBI Fingerprint Clearance PENNSYLVANIA CHILD ABUSE HISTORY CERTIFICATION You may obtain your Child Abuse History Certification in one of two ways: Online through Pennsylvania s Child Welfare Portal This method is the most expedient in terms of obtaining results and the method encouraged by the Department of Welfare so that your results may be verified online. This method will require a credit/debit card payment. The cost of the clearance is $8.00 (fee does not apply to volunteers). In your internet browser, type www.compass.state.pa.us/cwis Select Create Individual Account (if you have not created an account previously) General Information will be shared Scroll to the bottom of the page and click Next Profile Information will be requested (enter information) Enter requested information and click Finish Check your email account for your temporary password Log in to the Child Welfare Portal again and click Login Select Access My Clearances Read about the website and disclosure of personal information Scroll to the bottom of the page and click Continue Enter your Keystone Key username and password (copy and paste your password from your email account) Click Login Set your Permanent Password Click Submit Click Close Window Log in to the Child Welfare Portal with your new password Review the Terms and Conditions Click on I have read, fully understand and agree to the My Child Welfare Account Terms and Conditions Review the Disclosure of Personal Information Click Continue Click Create Clearance Application The information you will need: Addresses where you have previously lived since 1975 Page 1 of 6
Names of all individuals with whom you have lived to include parents, guardians, siblings, spouses, etc. since 1975 Any previous names you have used, or have been known by legally (i.e., maiden name, previous married name, birth name prior to adoption, etc.) Credit/debit card information for an $8.00 application fee (does not apply to volunteers) Click Begin found at the bottom of the page On the Application Purpose page Click School Employment if employee, or paid coach OR Click Volunteer if volunteering for KASD (volunteer coaches included) Enter your Applicant information Enter your Contact information Scroll down to the bottom of the page and click Next Enter current address, mailing address and certificate delivery method Add previous addresses Add Household Members Review your Application Summary Enter your Application Payment Enter your esignature Check the box certifying that the information is correct Enter your name in the signature box Application Payment Select yes or no to the question posed (when no is selected, you will be prompted to Make a Payment ) Click Make a Payment Enter your credit/debit card information Scroll to bottom of page and click Pay Now Payment Completed Click Finalize and Submit Application You will be prompted to check your email for a confirmation notification You may view or check the status of your application from the PA Child Abuse History Clearance Account at any time Once your application has been processed, you will receive a notification via email to log in to your account and view the outcome/result of the application If you do not receive an email, contact the ChildLine and Abuse Registry s Child Abuse History Clearance Unit at 1-877-371-5422 OR Submit a Pennsylvania Child Abuse History Clearance form via the USPS to ChildLine and Abuse Registry, Department of Public Welfare This method may take up to eight (8) weeks to obtain results and requires an $8.00 money order. If not applying for your Child Abuse History Clearance on the internet, clearance forms may be downloaded from the district website, or obtained through the building offices, or the Human Resources Office: Go to KASD s website at: www.kasd.org Click Quick Links (on the left side of the home page) Page 2 of 6
Click Forms and Documents Click Forms folder Click Volunteers folder Click Child Abuse Clearance Form In an effort to expedite your paper submission (not through the internet), you are encouraged to the take your completed clearance form along with your $8.00 money order to State Senator Judy Schwank s office: 210 George Street, Muhlenberg Township. Phone info: 610-929-2151 Upon receipt of your certification, present your original clearance certificate to the KASD Administration Building for approval by the superintendent, or assistant superintendent. Or, contact your building office for the schedule of when an administrator will be stationed in the buildings to do approvals. For KASD coaches/volunteer coaches, please present your clearance certificate to the Athletic Director for approval with your New Hire packet information. Keystone ID: NOTES (for your record) Password: PENNSYLVANIA STATE POLICE REQUEST FOR CRIMINAL RECORD CHECK You may obtain your Pennsylvania Criminal Background Clearance in one of two ways: Online In most cases, this method results instantaneously. It will require a credit/debit card payment. The cost of the clearance is $8.00. In your internet browser, type https://epatch.state.pa.us Scroll to the Credit Card Users section Select Submit a New Record Check Read the terms and conditions for the use of PATCH Scroll to the bottom of the page and select Accept Enter the required Personal Information Reason for Request: use the drop down arrow and select School District Personal Information Review (verify the information you entered) Click Proceed Enter the requested information contained on Record Check Request Form Click Enter this Request Click View Queued Record Check Requests (1) Record Check Request Review Click Submit Enter Credit/Debit Card Information Verify Credit/Debit Card Information Click Submit Record Check Request Results will appear after being processed Click Control # to view the details of your record check Click Certification Form to print the certification form for your records (you will not receive a copy in the mail) Click the printer icon OR Page 3 of 6
Submit a Pennsylvania State Police Request for Criminal Record Check via the USPS to the Pennsylvania State Police This method may take up to eight (8) weeks to receive results. This method will require a $8.00 money order) If not applying for your Criminal Record Check Clearance on the internet, clearance forms may be downloaded from the district website, or obtained through the building offices, or the Human Resources Office: Log into KASD s website at www.kasd.org Click Quick Links (on the left hand side of the home page) Click Forms and Documents Click Forms folder Click Volunteers folder Click Child Abuse Clearance Form Upon receipt of your certification, present your Response for Criminal Record Check to the KASD Administration Building. For KASD coaches/volunteer coaches, please present your clearance certificate to the Athletic Director with your New Hire packet information. NOTES (for your record) FBI CLEARANCE IF YOU ARE A VOLUNTEER / VOLUNTEER COACH, please see the Residency Affidavit to know if you qualify to be exempt from the FBI clearance. Registering online is your only method to obtain your FBI Clearance. You may pay via the use of a credit/debit card, or money order. The cost of the clearance is $27.00. Register with Cogent Systems at: www.pa.cogentid.com Select Pennsylvania Department of Education Within the Registration Information section, select Register online Check the box authorizing PDE to electronically disseminate your information to any school entity to which you apply Click Continue Applicant Registration for Department of Education Enter your Information Select your Payment Type (credit/debit card, or money order) Reason Fingerprinted: use the drop down arrow and select School Districts Complete the remaining required fields Scroll down to the bottom of the page and click Next Verify Your Information Credit/Debit Card Payment information (if applicable) Click Pay Registration Complete Select Print and/or Send E-Mail to secure a record of your registration number Page 4 of 6
OR You may call Cogent at 888-439-2486, Monday through Friday from 8:00 a.m. to 6:00 p.m., (you must remember to record your registration number) NEXT: Visit a FBI Fingerprinting Service Site Have your registration number with you; along with your payment confirmation number, or your $27.00 money order Have one of the following forms of identification with you: State-issued Driver s License U.S. Active Duty/Retiree/Reservist Military ID Card (000 10-2) U.S. Passport College-issued Student ID INS 1-551 Resident Alien Card Issued since 1997 INS I-688 Temporary Resident Identification Card INS I-688B, I-766 Employment Authorization Card FBI Fingerprinting services are available at the following three (3) locations in Berks County: Business Link: Print, Pack and Ship Center You are welcome to walk in without an appointment. Address/Contact information 314 West Main Street, Kutztown, PA 19530 610-683-9575 Regular Hours of Operation Monday through Friday: 9:00 a.m. to 5:00 p.m. Saturday: 9:00 a.m. to 1:00 p.m. Sunday: Closed Mail N Ship 4 U You are welcome to walk in without an appointment. Address/Contact Information 96 Commerce Drive, Wyomissing PA 19610 610-376-3805 Regular Hours of Operation Monday through Friday: 9:00 a.m. to 6:00 p.m. Saturday: 10:00 a.m. to 3:00 p.m. Sunday: Closed Berks County Intermediate Unit You are welcome to walk-in without an appointment, however, appointments are preferred. For directions and/or to schedule an appointment, visit BCIU s website at: www.berksiu.org Address/Contact Information 1111 Commons Boulevard, Reading PA 19605 610-987-8264 Page 5 of 6
Regular Hours of Operation Monday: 8:00 a.m. to 4:00 p.m. Tuesday through Friday: 11:30 a.m. to 4:00 p.m. Scheduling an Appointment Visit BCIU s website at: www.berksiu.org On the left hand side of the webpage, go to QUICKLINKS and use the drop down arrow Click on FBI Fingerprinting Scroll to the middle of the page and click on Schedule an appointment at the BCIU Or, you may call 610-987-8264 to schedule an appointment If you are unable to keep your appointment, please reschedule or cancel it as soon as possible. No matter where you have your fingerprinting done, results should be available within 24-48 hours after they are taken. KASD will need your registration number to access this information on the Cogent website (registration number starts with the letters PAE). For KASD coaches/volunteer coaches, please present your information to the Athletic Director with your New Hire packet information. NOTES (for your record) PAE Registration Numer: Appointment Date/Time: Kutztown area School District does not discriminate in our educational programs, activities or employment practices, based on race, color, national origin, sex, disability, age, religion, ancestry or any other legally protected classification. This policy is in accordance with state and federal laws, including Title VI of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and the Pennsylvania Human Relations Act. Information relative to special accommodation, grievance procedure, and the designated responsible official for compliance with Title VI, Title IX and Section 504 may be obtained by contacting the school district. EOE 9-2015 Page 6 of 6