Sponsorship Prospectus March 2, 2017 Holiday Inn Chicago Mart Plaza River North In Partnership With 1
The Basics Chapter Information Vision: Mission: Strategic Initiatives: Build a rich global meeting industry community Make our members successful by building connections to: Knowledge/Ideas Relationships Marketplace EVOLVE to a Global Community Deploy programs, knowledge platforms and brand architecture to align with vision. RE IMAGINE our business relationship with chapters Invest in chapters to create channel partnerships around community results. ELEVATE the Member Conversation and Experience Promote programs and services to heighten members experience and increase return BUILD remarkable structure and culture. Name of Chapter: Meeting Professionals International Chicago Area Chapter Status: Charter: June 22, 1977 Registered Office: 1301 W. 22 nd Street, Suite 202, Oak Brook, IL 60523 Head Office: MPI Headquarters, Dallas, Texas, USA Number of Members: Over 900 Members Association Management : Meeting Expectations (ME) 2
MPI CAC Our Global Market & Buying Power MPI CAC is your target audience Advertising with MPI CAC allows your company to reach industry decision makers. Your message will reach pre qualified buyers who are looking for your products specifically for their business. 3
MPI CAC Chapter Communication Vehicles MPI CAC will be offering the following Products and Services to our Chapter Members in the 2009 2010 Fiscal Year MPICAC.org The Chapter s website, redesigned in 2009, is still one of the most popular marketplaces for the chapter. Event registration, the latest industry news, ever changing content, message boards and blogs have made it the most functional and preferred tool for our membership. From registering for events, to looking up other MPI members, www.mpicac.org offers unique and trackable marketing opportunities. Conversations + Connections The Chapter s Bi Weekly E mail Conversations + Connections, the Chapters bi weekly e newsletter, offers bite sized nuggets of information direct to our members electronic boxes. Included in these quick reads are reminders about upcoming chapter events, sponsorship opportunities, and announcements that get read. Again, a great advertising opportunity for our supplier partners. Social Media The New Way of Doing Business The Chicago Area Chapter of Meeting Professionals International utilizes the most popular social media methods of communicating with meeting professionals in the Chicagoland area. Reaching both members and non members alike, the up to date announcements and community interactions allows for a fresh perspective on chapter happenings and industry news. Career Center Job Board & Internship Postings With the strengthening of the US economy and growth of the student membership, the need for improving and expanding our career center became a very obvious and quick way to increase ROI for our members. 4
MPI CAC About The purpose of MPI CAC s NEXT 2017 Education & Technology Conference is to provide meeting and event professionals an efficient and affordable learning environment to foster professional growth, showcase the latest technology trends for the meetings industry and provide extensive networking opportunities in an interactive setting. Attendees at the event will be association, corporate and special event planners, third party meeting professionals and various industry suppliers. NEW THIS YEAR! ILEA Chicago Partnership As the meetings industry has evolved to include event design and experience, MPI CAC has partnered with ILEA (The International Live Events Association) Chicago Chapter to introduce new participants, ideas and experiences to NEXT 2017. It is an exciting partnership sure to benefit all attendees, exhibitors and sponsors! Planners 3% 5% 48% NEXT 2016 Attendance Students Suppliers Other 44% *Based on 270 registered attendees 5
Networking There will be ample time throughout the day to interact with conference attendees, exhibitors and sponsors on the InteractivExpo floor, in conference sessions and during meals and breaks. Enjoy a relaxed, fun environment to help create lasting relationships to grow you career and build your business. Education The education presented at NEXT 2017 will include some of the most innovative thought leaders in the hospitality tech industry, professional development arena and other timely and relevant aspects of the meetings & events world. Attendees will have the opportunity to earn Continuing Education clock hours (CEs) verified by the Convention industry Council towards the CMP application or Recertification application. experience & Technology The InteractivExpo will be filled with technology driven solutions, local Chicago solutions and strong industry players (destinations, hotel brands, etc.). Attendees will be able to network and learn from exhibitors and sponsors throughout the day during registration, breakfast, breaks and dedicated exhibit hours. 6
Opening Keynote Sponsor: $5,000.00 Podium Time (two minutes) during opening session One (1) Complimentary Exhibit Table Two (2) Complimentary Registrations to NEXT 2017 Option to place branded items in room during opening session Logo recognition on presentation loop throughout event and on event marketing and registration website Ability to provide content for two (2) tweets and two (2) LinkedIn posts to MPI CAC membership Enhanced Supplier Listing on mpicac.org for six months (for one MPI CAC member) Two time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Silver Sponsor on mpicac.org 7
Closing Keynote Sponsor: $5,000.00 Podium Time (two minutes) during closing session One (1) Complimentary Exhibit Table Two (2) Complimentary Registrations to NEXT 2017 Option to place branded items in room during closing session Logo recognition on presentation loop throughout event and on event marketing and registration website Ability to provide content for two (2) tweets and two (2) LinkedIn posts to MPI CAC membership Enhanced Supplier Listing on mpicac.org for 6 months (for one MPI CAC member) Two time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Silver Sponsor on mpicac.org 8
Lunch Sponsor: $3,500.00 The lunch will take place in the InteractivExpo exhibit area. One (1) Complimentary Exhibit Table One (1) Complimentary Registration to NEXT 2017 Signage in room during lunch recognizing lunch sponsor Ability to bring in creative elements to brand the lunch Logo recognition on presentation loop throughout event and on event marketing and registration website Ability to provide content for one (1) tweet and one (1) LinkedIn post to MPI CAC membership Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Bronze Sponsor on mpicac.org 9
Reception Sponsor: $3,500.00 One (1) Complimentary Exhibit Table One (1) Complimentary Registration to NEXT 2017 Ability to bring in creative elements to brand the reception Logo recognition on presentation loop throughout event and on event marketing and registration website Ability to provide content for one (1) tweet and one (1) LinkedIn post to MPI CAC membership Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Bronze Sponsor on mpicac.org 10
Breakout Session Room Sponsor: $3,000.00 (Three opportunities available) NEXT 2017 participants will attend learning sessions throughout the day Welcome attendees to four separate sessions (2 minutes) One (1) Complimentary Exhibit Table One (1) Complimentary Registration to NEXT 2017 Logo recognition on presentation loop throughout event and on event marketing and registration website Ability to provide content for one (1) tweet and one (1) LinkedIn post to MPI CAC membership Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Bronze Sponsor on mpicac.org 11
Hosted Buyer Breakfast Sponsor: $2,500.00 Podium Time (two minutes) during breakfast One (1) Complimentary Registration to NEXT 2017 Ability for one (1) person to conduct 6 one on one appointments during the hosted buyer breakfast Logo recognition on presentation loop throughout event and on event marketing and registration website Ability to provide content for one (1) tweet and one (1) LinkedIn post to MPI CAC membership Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Bronze Sponsor on mpicac.org *Please note that this will be a private breakfast event for 60 total attendees, including 30 planners and 30 suppliers* 12
AM Break Sponsor: $1,500.00 One (1) Complimentary Registration to NEXT 2017 Table tents thanking sponsor during break Logo recognition on presentation loop throughout event and on event marketing and registration website Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Copper Sponsor on mpicac.org PM Break Sponsor: $1,500.00 One (1) Complimentary Registration to NEXT 2017 Table tents thanking sponsor during break Logo recognition on presentation loop throughout event and on event marketing and registration website Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Copper Sponsor on mpicac.org 13
Attendee Bag Sponsor: $1,500.00 One (1) Complimentary Registration to NEXT 2017 Logo recognition on presentation loop throughout event and on event marketing and registration website Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Copper Sponsor on mpicac.org MPI CAC will produce bags with the NEXT logo and sponsor logo (limited to a one color sponsor logo)* Lanyard Sponsor: $1,250.00 One (1) Complimentary Registration to NEXT 2017 Logo recognition on presentation loop throughout event and on event marketing and registration website Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Copper Sponsor on mpicac.org Sponsor provides branded lanyards at their own expense 14
Charging Station Sponsor: $1,000.00 each (Two opportunities available) Sponsor has the ability to work with furniture provider to brand the station One (1) Complimentary Registration to NEXT 2017 Logo recognition on presentation loop throughout event and on event marketing and registration website Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Copper Sponsor on mpicac.org 15
Headshot Area Sponsor: $1,000.00 Sponsor has the ability to brand the headshot area One (1) Complimentary Registration to NEXT 2017 Logo recognition on presentation loop throughout event and on event marketing and registration website Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Copper Sponsor on mpicac.org 16
Coat Check Sponsor: $1,000.00 Sponsor has the ability to brand the coat check area One (1) Complimentary Registration to NEXT 2017 Logo recognition on presentation loop throughout event and on event marketing and registration website Enhanced Supplier Listing on mpicac.org for three months (for one MPI CAC member) One time use of the Event Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. One time use of the Chapter Mailing List Physical mailing addresses only, will be sent to the mailing house of sponsor's choice. Recognition as Copper Sponsor on mpicac.org 17
Exhibit Table Sponsor: $750.00 or $1,250.00 Multiple Opportunities Available! Essential Exhibitor $750 One (1) Exhibit Table in InteractivExpo (includes furniture and basic sign) One (1) Complimentary Registration to NEXT 2017 Logo recognition on presentation loop throughout event Premier Exhibitor $1,250 (limited to 10 spots) One (1) Exhibit Table with Premier placement in InteractivExpo area (includes furniture and basic sign) One (1) Complimentary Registration to NEXT 2017 Ability for one (1) person to attend the Hosted Buyer Breakfast and conduct 6 one on one appointments Logo recognition on presentation loop throughout event Opportunity to provide one (1) promotional product insert for attendee bag (sponsor provides item) 18
Branding Sponsor: $500.00 cash plus item Multiple Opportunities Available! A cash donation is made to MPI CAC and you can provide any of the items below or create your own. If you already have a product with your logo on it, feel free to contact us to see how we can showcase it! Example Ideas: Branded Zip Drive to be placed in attendee bags Branded Pen and Pad of Paper to be placed in attendee bags Branded reusable water bottles to be placed in attendee bags Branded To Go Cups at water stations throughout the event Sponsor Benefits: One (1) Complimentary Registration to NEXT 2017 Logo recognition on the registration website Event Attendee Physical Mailing List (one time use) *Sponsor provides items at their own expense in addition to sponsor fee* 19
MPI CAC Sponsorship In Kind Sponsorships Two primary types of sponsorships are available when considering a partnership with the chapter: In kind (donation of goods and services) and cash sponsorships. In Kind Sponsorship Chapter events rely upon the time and talent of both our committee members and suppliers that produce and/or provide goods and services for the chapter. The following are examples of In Kind Sponsorship items available for NEXT 2017: A/V General Session SOLD! A/V Breakouts SOLD! Décor Draping Entertainment (DJ, Games, Speakers, etc.) Lighting (Expo Hall) SOLD! Furniture (Expo Hall) Floral Linens Mobile App Photographer SOLD! Printing Signage Raffle Prizes Transportation (VIP Airport Transfers) Venue / Event Location SOLD! Policy for In Kind Sponsorship Donations The chapter will give 100% sponsorship credit for the retail value of the in kinddonationifthesponsorshipisprovidedinfull(no money required from the chapter, unless otherwise pre negotiated). Should the in kind donation not be a 100% donation, but instead a percentage of the total retail value, the chapter will give in kind credit on a sliding scale to the donating sponsor. Contact the Director of Sponsorship for more details! * In Kind Legacy Sponsorship may only be obtained through multiple event sponsorships within the chapter s fiscal year (July 1 June 30). Level Legacy $75,000+* In Kind Donation Value Diamond $37,500 $74,999 Platinum $22,500 $37,499 Gold 15,000 $22,499 Silver $7,500 $14,999 Bronze $3,500 $7,499 Copper $500 $3,499 20
MPI CAC Sponsorship Cash Sponsorships Two primary types of sponsorships are available when considering a partnership with the chapter: In kind (donation of goods and services) and cash sponsorships. Cash Sponsorship Cash sponsorships are an invaluable way to provide and partner in the programming needs and requirements of one or a few committees and/or chapter events. Cash sponsorships are valued at 100% of the donated value and benefit kits are sent out upon receipt and countersignature of the client signed Sponsorship Agreement. Level Cash Investment Legacy $50,000 and up Diamond $25,000 $49,999 Platinum $15,000 $24,999 Gold $10,000 $14,000 Silver $5,000 $9,999 Bronze $2,500 $4,999 Copper $500 $2,499 21
MPI CAC Sponsorship Interested in Sponsorship? Step 1 Contact the NEXT 2017 Sponsorship Lead, Jill Brown at MPICACNEXTsponsorship@gmail.com to express your interest in a cash or in kind sponsorship. Step 2 Work with Jill and the sponsorship team to select the sponsorship that will best meet your budget and goals. Upon verbal agreement please send your logo to Jill. For in kind sponsors: There are occasions where we have more than one supplier of the same type of in kind service looking to provide or sponsor an event. To ensure that we are fairly assessing all sponsors equally, we request that our committees secure a minimum of three RFD s and/or bids for all goods and services and will select the most competitive proposal. Step 3 Upon acceptance of your Cash Sponsorship Cash Sponsors A Sponsorship Commitment Agreement will be sent for review, authorized signature and payment A Sponsorship Commitment Agreement will be sent to your attention documenting the description of the donation you have agreed to provide to the chapter, the benefits the chapter has agreed to provide to you, the date(s) it will be provided, and the agreed upon dollar value that will be recognized. You will have seven business days to complete and mail, or scan and e mail back the form to the chapter office unless otherwise agreed upon by the Director of Sponsorship. Continued on next page 22
MPI CAC Sponsorship Interested in Sponsorship? Step 3 cont. Upon acceptance of your In kind Sponsorship In Kind Sponsors A Sponsorship Commitment Agreement will be sent for review and authorized signature A Sponsorship Commitment Agreement will be sent to your attention documenting the description of the donation you have agreed to provide to the chapter, the benefits the chapter has agreed to provide to you, the date(s) it will be provided, and the agreed upon dollar value that will be recognized. You will have seven business days to complete and mail, or scan and e mail back the form to the chapter office unless otherwise agreed upon by the Director of Sponsorship. Step 4 Wait for Your Sponsorship Kit to Arrive A Sponsor Kit will arrive via email within 30 days of the Chapter Management Office receiving your Sponsorship Commitment Agreement. Included in the kit will be website artwork specifications and deadlines, instructions for utilizing the complimentary registrations for chapter events and necessary information for fulfilling all of your additional benefits. Step 5 Enjoy Your Benefits To achieve the greatest ROI from your sponsorship with MPI CAC, take advantage of all of the benefits offered. For any questions on how to redeem your benefits, contact the MPI CAC Executive Director, Nikki Augsburger, at naugsburger@mpicac.org or 630.571.4480. 23
Thank you for your consideration and ongoing support. We look forward to a successful partnership! 24