GoToMeeting Training Updated: 01/18/2016
TABLE OF CONTENTS 1. Join a Meeting 2. Leave a Meeting 3. Log in emails and passwords 4. Schedule a Meeting now or future 5. Host a Meeting 6. Cancel a Meeting 7. Control Panel Options 8. Grab Tab Options 9. More training, tips, etc.
JOIN a GoToMeeting Join a session from your invitation email 1. Open your GoToMeeting invitation email. 2. Click the Join URL when it's time to start.
OR Join a meeting from the GoToMeeting website 1. Open an Internet browser and go to www.gotomeeting.com Note: Attendees can also join meetings from www.joingotomeeting.com. 2. Click the Join Meeting button 3. Enter the meeting ID # you received from your meeting organizer 4. You will receive Successfully Connected Waiting for Organizer * 5. If using telephone, dial#, enter access code and audio PIN as instructed on email invite or screen * If organizer is there, you will see Attendee Control Panel
Then, 1. Attendee Control Panel and the GoToMeeting Viewer window will appear 2. Use microphone and speakers OR 3. If telephone, dial #, enter access code and audio PIN as instructed on email invite OR on Control Panel 4. Audio PIN: - provides identification of who is calling in from a phone - allows organizer/presenter to see who is speaking and to mute/unmute attendees See also QuickStart video go to www.support.citrixonline.com
Grab Tab: From the Grab Tab, you can hide the Control Panel, mute yourself and view session in full screen Attendee List: View names of participants Audio Pane: Use to switch between telephone, and Mic & Speakers Chat: Send & receive messages in-session
LEAVE a GoToMeeting 1. Click File from the Control Panel and select Exit Leave Meeting -or- 1. Click the Exit icon x in the Control Panel 2. Select Yes in the dialog box See also QuickStart video go to www.support.citrixonline.com
SCHEDULE a GoToMeeting EMAILS and PASSWORDS Reserved for Email address Password Ritalka1 SpecSys Sales ritalka1@ritalka.com Ritalka1 Ritalka2 SpecSys Engineering ritalka2@ritalka.com Ritalka2 Ritalka3 SpecSys Manufacturing ritalka3@ritalka.com Ritalka3 Ritalka4 RVI ritalka4@ritalka.com Ritalka4 Ritalka5 RVI ritalka5@ritalka.com Ritalka5 Ritalka6 RVI ritalka6@ritalka.com Ritalka6 Ritalka7 RVI ritalka7@ritalka.com Ritalka7 Ritalka8 RVI ritalka8@ritalka.com Ritalka8 Ritalka9 RVI ritalka9@ritalka.com Ritalka9 Ritalka10 RVI ritalka10@ritalka.com Ritalka10
SCHEDULE a GoToMeeting EMAILS and PASSWORDS (con) Reserved for Email address Password Ritalka11 SpecSys Volume ritalka11@ritalka.com Ritalka11 Ritalka12 HR ritalka12@ritalka.com Ritalka12 Ritalka13 Senior Leadership ritalka13@ritalka.com Ritalka13
SCHEDULE a MEET NOW GoToMeeting Check RITALKA, RVI and SpecSys calendars to see if other meetings are scheduled for that time. As SpecSys utilizes GoToMeetings frequently, set the meeting up on SpecSys calendar Click on GoToMeeting daisy icon OR www.gotomeeting.com Select MEET NOW Log on using appropriate log in email and password Invite people by email or by calling
SCHEDULE a GoToMeeting Check RITALKA, RVI and SpecSys calendars to see if other meetings are scheduled for that time. As SpecSys utilizes GoToMeetings frequently, set the meeting up on SpecSys calendar Click on GoToMeeting daisy icon OR www.gotomeeting.com and select schedule a meeting Select Schedule a Meeting Log in using assigned emails and passwords Uncheck Remember me on this computer unless you always use same GoToMeeting login.
Enter Subject of meeting, date and time Select if it is recurring or not Select audio information as defaulted Use built-in audio conferencing Provide both If the meeting is internal, use phone extension to save long distance phone charges Schedule
Creates an email Invite attendees Required and/or optional attendees Subject input subject in front of or remove GoToMeeting Input meeting location Send email ADD meeting to appropriate calendars
HOST a MEETING Start a meeting by clicking on daisy icon or log into www.gotomeeting.com Locate the scheduled meeting and click the START button If using conference number, dial number, enter access code and audio pin provided in GoToMeeting email If phone on hold, eliminate beeps by, - on control panel, telephone section, edit, unclick play on-hold beeps
CANCEL a Scheduled Meeting - Right-click the daisy icon in the Windows system tray or double-click the GoToMeeting Suite icon and select My Meetings. - If prompted, enter your Email and Password and click Log In. - Select the meeting you want to cancel and click Delete. - Click OK. Note: Canceling a scheduled meeting will not be automatically updated in Microsoft Outlook; neither will meeting attendees receive notice of the cancellation from GoToMeeting. Please be sure to contact meeting attendees directly to notify them of the cancellation.
Control Panel Options - Click Show my screen to start and stop screen sharing - Give Keyboard & Mouse click and select attendee from list - Mute/Unmute (attendees must use Audio Pin for organizer to use) - Invite Others
Control Panel Options (top) - File Edit your name, email or meeting subject. Change preferences Exit meeting - Options Attendee can chat, view attendee list, share webcam - View Control panel view options - Help GoToMeeting Help, send feedback and about - Globe other languages - X - close
Grab Tab Options a Click and drag to move Grab Tab up or down b Hide or display Control Panel c Mute or unmute the microphone or telephone from attendees d Share or disable your webcam e Displays desktop to attendees f Pause your desktop so the desktop remains frozen g Give Keyboard & Mouse control to another attendee h Pass the presenter role to another attendee i Draw, highlight and place arrows on the screen, as well as use the spotlight and clear all markings
For additional help and training go to: www://support.citrixonline.com Select GoToMeeting Choose from FAQ s, training videos, complete User Guide, etc.