Step 1. Download the Data Input Template from the Black Gold ATS website: http://ats.blackgold.org/joomla3/#fusion-luna-forms Step 2. Enter data in each column for every digital item in the collection. Step 3. Email the completed spreadsheet to Maureen Theobald at mtheobald@blackgold.org to be turned into records and uploaded to Fusion/Luna. 1 Input Instructions BG Cataloging 2/12/2016
Collection Name Filename Title Identifier Name of the collection. Filename of the item. For Title of digital item or document. Identifier associated images,.jpg is preferred format. with item or document. Can be internal reference number. Collection Name Filename Title Identifier Native Americans on the Central Coast BG-NA-14-095.jpg Adobe residence of José and Francisca Solares at Zanja de NA095 Cota. Photo by Cristina Moller : 1906. Hispanics on the Central Coast - 300 Years of History Adobes in San Luis Obispo County Library Collection BG-HIS-14-087.jpg Migrant Labor Camp on Nipomo Mesa. HI087 OO-ProjectAdobe-15-144.jpg Rancho Tepasquet 1 15-144 The Minerva Club Yearbooks, 1906-1947 MM-MinervaClub-15-005.jpg Mrs. Holmes E. Tabb, Minerva Club President, 1936-1937 MinervaClub-005 African - Americans on the Central Coast CVTB_104.jpg Bill Bush with the plane of Allan Hancock College of Aeronautics, Santa Maria : 1946. Asian/Pacific - Americans on the Central Coast BG-AP-14-090.jpg James Ezaki, Ruth Soko Ezaki and William Ezaki aged between 2 and 4 years, sitting in a watermelon patch, Carpinteria : 1909. Native Americans on the Central Coast BG-NA-14-083.jpg Albert O'Brien, son of John O'Brien and Juana, a fullblooded Santa Barbara Indian woman : ca. 1900. The Minerva Club Yearbooks, 1906-1948 MM-MinervaClub-15-002.jpg Letter from Herbert Hoover to Mary Winters, April 13, 1923 AA101 AP090 NA083 MinervaClub-002 2 Input Instructions BG Cataloging 2/12/2016
Creator Date Type Description Format Name of the creater of the item, e.g. person who wrote the document or the photographer. Original date of the item., e.g., date of photograph or year document written. Image or other type: document, audio or videofile, newspaper article, etc. Description of the item. Format of the item described. Creator Date Type Description Format Cristina Moller 1906 image Clothes hang on clothesline near a wagon. Cabin and shed are visible in midground. Field and trees are in the background. Image originally obtained from Harrington 1 photographic print : b&w ; 21 X 26 cm. unknown undated : circa 1930s image Trailers, a truck with camper and tents in a flooded migrant camp on the Nipomo Mesa. unknown circa 1962 image Rancho Tepasquet Ranch House with fence and carriage in foreground Stoneheart Studios [1936] Image Colorized portrait of Mrs. Holmes E.Tabb (Bessie), Minerva Club President, 1936-1937 unknown 1946 image Bill Bush stands on ground near the door steps of an airplane, Allan Hancock College of Aeronautics, Santa 2 photographic print : b&w ; 21 X 26 cm. 1 photographic print : b&w ; 11.8 X 8.3 cm. 1 photographic print: color ; 9.5 X 14 cm. 1 photographic print : b&w ; 21 X 26 cm. Maria. unknown 1909 image Young James Ezaki, Ruth Soko Ezaki and William Ezaki sit 1 photographic print : b&w ; in a Carpinteria watermelon patch. Image originally 21 X 26 cm. obtained from Carpinteria Valley Museum of History. unknown circa 1900 image Close up portrait of Albert O'Brien. He wears a suit with 1 photographic print : b&w ; striped scarf at his neck. Image originally obtained from 21 X 26 cm. Diane Napoleone. Hoover, Herbert, 1874-1964 8504 Image Typewritten letter in which Secretary of Commerce Hoover 1 document ; 8 1/2 X 11 in. commends Winters' efforts in demonstrating a model home in Santa Maria. 3 Input Instructions BG Cataloging 2/12/2016
Contributor/Institution Subject#1 Subject#2 Subject#3 Library jurisdiction or organization contributing Who- Name(s) of persons in the item. Where- Use authorized format of terms. What- Authorized format of subjects. Can be blank if collection. Can be blank if unknown. Contact Can be blank if unknown. Contact unknown. Contact Black Gold Cataloging for Black Gold Cataloging for help with authorized format of names. Black Gold Cataloging for help with authorized format of places. help with authorized format of subjects. Contributor/Institution Subject#1 Subject#2 Subject#3 Black Gold Cooperative Library Solares, José Dolores Santa Barbara County (Calif.) Adobe houses -- California -- Santa Barbara County Black Gold Cooperative Library Nipomo (Calif.) Hispanic Americans -- Employment -- California -- Nipomo San Luis Obispo Library Tepasquet, (Calif.) Rancho Tepasquet Santa Maria Public Library Tabb, Bessie Santa Maria (Calif.) Minerva Club (Santa Maria, Calif.) Black Gold Cooperative Library Black Gold Cooperative Library Black Gold Cooperative Library Bush, Bill Santa Maria (Calif.) Allan Hancock College of Aeronautics (Santa Maria, Calif.) Ezaki, James Carpinteria (Calif.) Japanese Americans -- California -- Santa Barbara County O'Brien, Albert Santa Barbara County (Calif.) Chumash Indians -- Men -- California -- Santa Barbara County Santa Maria Public Library Hoover, Herbert, 1874-1964 Santa Maria (Calif.) Minerva Club (Santa Maria, Calif.) 4 Input Instructions BG Cataloging 2/12/2016
Subject#4 Subject#5 Language Copyright Statement What- What- Language of All items should be researched for Authorized format of subjects. Can be blank if Authorized format of subjects. Can be item, usually copyright. Use appropriate copyright unknown. Contact Black Gold Cataloging for help with authorized format of subjects. blank if unknown. Contact Black Gold English. Cataloging for help with authorized format of subjects. statements as applicable. Subject#4 Subject#5 Language Copyright Statement Chumash Indians -- California -- Santa Barbara County Zanja de Cota Creek (Santa Barbara, Calif.) Some materials in these collections may be protected by the U. S. Copyright Law (Title 17, U.S.C). In addition, the reproduction of some Migrant agricultural laborers-hispanic American -- California -- Nipomo Airplanes -- American -- California -- Santa Maria African Americans -- California -- Santa Barbara County Transmission or reproduction of materials protected by copyright beyond that allowed by fair use Copyright requires status the written unknown. permission Some materials of the in these collections may be protected by the U.S. Copyright Law (Title 17, U.S.C.). In addition, the Transmission or reproduction of materials protected by copyright beyond that allowed by fair use Copyrighted requires the written permission of the Japanese Americans -- Children -- California Chumash Indians -- California -- Santa Barbara County Some materials in these collections may be protected by the U. S. Copyright Law (Title 17, U.S.C). In addition, the reproduction of some materials Some materials may be in restricted these collections by terms may of gift be or Presidents -- United States protected by the U. S. Copyright Law (Title 17, U.S.C). In addition, the reproduction of some materials Material in may the be public restricted domain. by terms No restrictions of gift or on use. 5 Input Instructions BG Cataloging 2/12/2016
Copyright Holder Note#1 Note#2 Name of person who owns Optional note field for information not Optional note field for information not copyright. May use "Copyright included in previous fields, such as included in previous fields, such as status unknown." original collection, writing on original photograph, source, etc. original collection, writing on original photograph, source, etc. Copyright Holder Note#1 Note#2 Copyright status unknown. Part of "Historical Photos of Four Ethnicities on Originally published as part of Native Americans on the Central Coast: a photo essay. San Luis Obispo Historical Society unknown Part of "Historical Photos of Four Ethnicities on Back of photo: East of Santa Maria Originally published as part of Hispanics on the Central Coast: a photo essay. 1936 Minerva Club Source: History Minerva Club 1936-1937. Bush, Bill Copyright status unknown. Copyright status unknown. Part of "Historical Photos of Four Ethnicities on Part of "Historical Photos of Four Ethnicities on Part of "Historical Photos of Four Ethnicities on Source: History of the Minerva Library Club, 1906-1930. Originally published as part of African - Americans on the Central Coast: a photo essay. Originally published as part of Asian/Pacific - Americans on the Central Coast: a photo essay. Originally published as part of Native Americans on the Central Coast: a photo essay. 6 Input Instructions BG Cataloging 2/12/2016
Example of Digital Image and Data in Luna from the Asian/Pacific - Americans on the Central Coast Collection 7 Input Instructions BG Cataloging 2/12/2016
Example of a record in Polaris from the Asian/Pacific - Americans on the Central Coast Collection 8 Input Instructions BG Cataloging 2/12/2016