B A C K G R O U N D You are invited to participate in the 6 th Annual APhA ASP s Video Contest! This year s theme is inspired by APhA ASP National President Nick Capote and his presidential theme entitled, Voice Your Value. The short film platform has proven to be a popular and creative way to advocate for our profession. These films play online throughout the year, exerting their influence well beyond the APhA Annual Meeting & Exposition and APhA ASP Closing Ceremony. Your efforts at relating the professional knowledge, compassion, and vision of the pharmacist, whether in the setting of patient care projects, grassroots advocacy, or the workplace, can inspire an enhanced perception of the pharmacist s role in patient care. This is an opportunity to show how you, as student pharmacists, Voice Your Value. With provider status on the horizon, this is a time advocate for the profession of pharmacy and show others what pharmacists can do with patient care and how we improve health outcomes. Through your video, please show us how you make an impact within in your community, your patients lives, and what it takes to Voice Your Value. D E S C R I P T I O N These short films can be of various genres including, but not limited to, documentaries, parodies of pop culture, commercials, music videos, and movie trailers. You are encouraged to work with your chapter members to create your video. Only one video submission will be accepted from each chapter. In keeping with the theme, you must include one of the following phrases, either vocally or using text: We are <<insert your names>> from the APhA ASP chapter at <<college/university name>> and this is how we voice our value OR I am <<insert your name>> from the APhA ASP chapter at <chapter name>> and this is how I voice my value The placement of this phrase is up to you. C R I T E R I A All videos must: 1. Be relevant to this year s theme: Voice Your Value. 2. Include the phrase: a. We are <<insert your names>> from the APhA ASP chapter at <<college/university name>> and this is how voice our value OR b. I am <<insert your name>> from the APhA ASP chapter at <<college/university name>> and this is how I will I voice my value 3. Be 90 seconds or less. 4. Be uploaded to YouTube. We strongly recommend that you use a Chapter YouTube account or an account that is not connected to videos that might be considered inappropriate or unprofessional. The link must 1
be public and included in the submission form (https://fs8.formsite.com/apha ASP/form85/index.html), which is due by 11:59pm PST on December 1, 2014. a. Include the following tags: b. APhA c. APhA ASP d. e. Voice Your Value f. Insert Your Chapter s name *** All submissions that have not completed the above criteria and submitted the forms located on page 6 will be disqualified. *** A W A R D S E L E C T I O N Selection will be based upon: 1. Overall Impact and Relevance 2. Creativity and Originality 3. Motivation and Inspiration 4. Humor or Informative Value 5. Message Clarity and Execution 6. Professionalism and Adherence to Theme Awards given out during the APhA ASP Closing Ceremony at the APhA Annual Meeting & Exposition include: 1. Best Overall Picture 2. Most Humorous 3. Most Informative A panel of judges will evaluate all entries and select the Top 10 videos, which will consist of the Top 5 videos from each of the two submission categories. The Chapter Delegate from each APhA ASP Chapter and each member of the APhA ASP National Executive Committee will cast a vote for the top entry in each category during the APhA ASP House of Delegates at APhA2015. 2
C A M P A I G N R U L E S, Q U E S T I O N S & A N S W E R S Q: What is the prize? A: The Top 10 winners will receive certificates and will be recognized during the APhA ASP Closing Ceremony of the APhA Annual Meeting & Exposition on Monday, March 30, 2015. The winners of each category (Most Humorous and Most Informative) will each receive a certificate and the Best Picture winner will receive the trophy. The top 10 videos will also be showcased during the 2015 APhA Annual Meeting & Exposition in San Diego, California, so, get creative and work together to discover your voice! Q: Has the competition changed this year? A: No. Chapters will have the opportunity to submit their video into one of two categories, informative or humorous, based on their approach to the theme Voice Your Value. Chapters will indicate their video s category on the Video Submission Form. Only one submission will be accepted from each chapter. Q: How will the winner be determined? A: A panel of judges will choose the Top 10 entries, which will consist of the Top 5 videos from each of the two submission categories. The Chapter Delegate from each APhA ASP Chapter as well as each voting member of the APhA ASP National Executive Committee will cast a vote for the top entry in each category and Best Overall Picture during the APhA ASP House of Delegates at APhA2015. Q: Do I have to obtain written releases from everyone that appears in my video, including crowd scenes? A: Written consents are required if you are interviewing someone, show someone looking at the camera (who can be identified by viewers), or use an actor. If you are using a minor, you will need to get permission from their legal guardian. No written releases are needed for wide angle shots of crowds, people walking down the street, or a huddle of people. Please refer to the Authorization and Release Form for sample permission/release form and submission information. Helpful Hint: Fill out the written release form prior to filming. Q: Are there any restrictions on content? A: Please keep all videos professional, as they will represent you, your school, your chapter, APhA, and the profession. APhA retains the right to refuse use of any video on the APhA ASP YouTube Group Page and pharmacist.com that is deemed unsuitable for public viewing. This includes the use of music without the written permission of its owner and videos containing explicit material, use of subjective referencing, and use of material which conflicts with the goals and standards of APhA. Q: Should I include titles and credits? A: You can include a title slide at the beginning and credits at the end of your film, if you choose to recognize the individuals that assisted with your video. The title and credits will count in your 90 second time limit for your video. Use of any APhA logos including the logo will not be permitted for videos that are submitted without APhA approval. For prior approval, please send a copy of your video to Keith Marciniak, APhA Group Director of Student & New Practitioner Development at KMarciniak@APhAnet.org. Note: If using the logo, use the new version (with stars in color). Q: What kind of music can I use? A: Since the videos will be shown publicly, you must have the rights to use any music you include in your video. You can accomplish this in different ways. 3
Use music that you create yourself. There are many different computer programs like Garage Band or Midi Player that can help you to do this. Use original music of artists that give you expressed, written permission to use it in this video. Try local musicians. Use music that is in the public domain. This is music for which the rights have expired (typically older than 70 years) or the artists have explicitly placed a piece of work into the public domain. Sites like http://www.pdinfo.com/index.php might start you in the right direction. Use royalty free music. This is typically studio or production music that is produced for use in films, commercials, etc. There are many online sources such as http://www.royaltyfreemusic.com. Some tracks can be downloaded for free, although most require a small fee. Please note that purchasing or downloading music does not permit you to use it for your video according to copyright laws. The music for your video must be exempt from copyright law (original work that belongs to you, public domain, or royalty free) or you must ask permission from the creator of that specific piece of music. Q: I have never edited a film. Is there a special computer program that I need? A: No, any video editing program should do. All current computer operating systems have a built in movie maker. Mac has imovie and Windows has Movie Maker. Video cameras are also normally packaged with a videoediting program. You can also reach out to the IT or Creative Services departments at your school for equipment and advice. For a really short film, editing may not even be needed. For more information or advice, try visiting http://www.4docs.org.uk. Q: What will APhA do with my video? A: Videos may be posted through various mediums, including (but not limited to): pharmacist.com, APhA ASP YouTube page, APhA ASP Facebook Page, and at Midyear Regional Meetings. The Top 10 videos will be shown during the APhA ASP House of Delegates and the winners will be announced at the APhA ASP Closing Celebration at the APhA Annual Meeting & Exposition. Q: Is there a sample video available? A: Yes. Visit last year s top videos http://www.youtube.com/user/aphaasp under playlists. Please keep in mind that: 1. The theme was different for the year 2013. 2. Your choice of style, theme, or message should not be limited by what was submitted last year. Please refer to the judging criteria for further clarification. Q: Will I receive a confirmation e mail? A: Yes, you will receive an e mail by December 15 th, notifying you if your submission is complete and will be accepted. Q: Should I go to APhA2015 in San Diego, CA? A: Yes! If your chapter s video wins, you will want to be there to accept the award. Q: How do I submit my Chapter s Pharmflix forms? A: Uploads it via the Video Contest Form https://fs8.formsite.com/apha ASP/form85/index.html.. Q: How do I submit forms via Dropbox? A: Open your Chapter Dropbox account. Click the upload button, then select Choose files. Select the files where the forms are saved on your computer and press Open. 4
Q: Who should I contact with Questions? A: If you need assistance, have questions, or need more information, please contact Crystal Atwell, Director, Student Development by phone (800) 237 APhA ext. 7586, or via e mail at catwell@aphanet.org. IMPORTANT DATES July 20, 2014: December 1, 2014: March 6, 2015: March 30, 2015: Launch of theme at APhA ASP Summer Leadership Institute All video submission forms due by 11:59 PST to APhA ASP@APhAnet.org Top 10 videos for each category are announced National winner announced at APhA2015 in San Diego, California 5
Authorization and Release Form I hereby grant to ( Video Maker ) permission to photograph, film, and/or record on film, tape, or otherwise, my image, likeness, and/or voice for use in the video (the Video title.) I hereby authorize Video Maker to edit at his/her discretion and to include it with the performance of others and with sound effects, special effects, and/or music and to submit the video to the Video Contest by December 1, 2014. I further acknowledge that Video Maker owns all rights in and to the results and proceeds of my services rendered in connection with the Video, and that the American Pharmacists Association, owns all rights in and to any compilation video that includes the Video. I hereby release and waive to Video Maker and the American Pharmacists Association any and all rights and privileges, including without limitation the rights of privacy and publicity, that I may have in or arising out of my participation in the Video, and waive any right that I may have to inspect or approve the finished products or the use to which they may be applied. I agree to hold Video Maker and the American Pharmacists Association harmless for any liability to others arising from anything I may say or do in the Video except as set forth in a written script provided by the Video Maker. Name (Print): Signature: Address: Telephone: E mail: Date:, 20 Name and signature of parent or guardian if above named person is a minor: Name (Print) Signature: 6
Submission Instructions Once you have completed your video, follow the steps below to submit your video to APhA ASP. UPLOAD VIDEO TO YOUTUBE Upload your video to your own YouTube account. The link to the YouTube page containing your video must be included on the Video Submission Form that you will upload to your chapter s Dropbox account. 1. Click the Upload link at the top of any YouTube page. 2. Click the Upload video button to browse for the video file you would like to upload. Select the file you want to upload and click Open. 3. As the video file is uploading: a. Enter the title of your video which must match the submission form b. The link must be public. c. Add the following tags: i. APhA ii. APhA ASP iii. National Entry iv. Voice Your Value v. Humorous/Informative vi. <<Insert Your Chapter s name>> 4. Click the Save changes button to save the updates you have made to the file. 5. Make sure your video is public. If the video is public, a white globe on a blue square will appear to the right or the video in the video manager screen. If a white lock on a blue square is there instead, click on it and use the drop down menu in the lower right corner of the new screen to select public. APhA is not responsible for incorrect URL submissions or inaccurately labeled videos. SUBMISSION Once you have uploaded your video to YouTube and filled out all information the Authorization and Release Form(s) then submit the Video Submission Form: o Scan or create a PDF of all of your forms into ONE document. REQUIRED DOCUMENTS Failure to submit the Authorization and Release Form via your chapter s video submission will disqualify your entry: https://fs8.formsite.com/apha ASP/form85/index.html. VIDEOS SELECTED FOR TOP 10 7
APhA will request your video only in.mpg or.mp4 format. You will receive detailed instructions from APhA by March 6, 2015 should this be the case. If you need assistance, have questions, or need more information, please contact Crystal Atwell, Director, Student Development by phone (800) 237 APhA ext. 7586, or via e mail at catwell@aphanet.org. 8