UniPrint User s Guide

UniPrint User s Guide UniPrint Client Version 4.0 Released: June 2009 Revised: 8 June 2009 11:55 am

ii UniPrint Client Version 4.0 Copyright Notice UniPrint, a division of GFI Business Solutions Inc. and its affiliates, makes no representations or warranties with respect to the contents or use of this publication. UniPrint, a division of GFI Business Solutions Inc. specially disclaims any expressed or implied warranties, merchantability or fitness for any particular purpose. UniPrint, a division of GFI Business Solutions Inc. reserves the right to make any changes in specifications and other information contained in this publication without prior notice and without obligation to notify any person or entity of such revisions or changes. Copyright 1999-2009 UniPrint, a division of GFI Business Solutions Inc. All rights reserved. Information in this document is subject to change without notice. Companies, names and data used in examples herein are fictitious unless otherwise noted. Other than printing one copy for personal use, no part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purposes, without the expressed written consent of: UniPrint, a division of GFI Business Solutions Inc. 1 Eva Road, Suite 309 Toronto, Ontario Canada M9C 4Z5 (416) 503-9800 Toll Free: 1 (866) 488-3188 (North America only) www.uniprint.net Trademark Acknowledgements UniPrint is a trademark of UniPrint, a division of GFI Business Solutions Inc. United States Patent No. 7,064,856. Microsoft, Windows, Windows NT, Windows 2000/2003/2008, Windows XP, Vista, Microsoft Access, Microsoft Word, Remote Desktop Protocol (RDP), ASP.NET and Active Directory are either registered trademarks or trademarks of Microsoft Corporation. Citrix, MetaFrame, Presentation Server, XenApp, and ICA (Independent Computing Architecture) are registered trademarks of Citrix Systems. Adobe, Acrobat, Reader are registered trademarks of Adobe Systems Inc. Foxit, Foxit Reader, Foxit PDF are either registered trademarks or trademarks of Foxit Software Company, LLC. All other trademarks and registered trademarks are the property of their owners.

iii Table of Contents Introduction... 1 What s New in Version 4.0... 1 Completely redesigned user interface... 1 Option to use Foxit or any other PDF application as the print engine... 1 User-defined rules to assign specific form size to a specified printer... 1 Option to edit the PDF file name when sending a print job as an e-mail attachment... 1 Fully Windows Vista compatible... 2 Advanced settings can be changed without re-starting UniPrint Client... 2 Installation, Upgrade & Removal... 3 Minimum System Requirements... 3 Installing UniPrint Client...3 Installing UniPrint Client.msi Version... 3 Upgrading UniPrint Client... 8 Determining the UniPrint Client software version... 8 Upgrading to UniPrint Client 4.0 from UniPrint Client 3.6.3.1 or earlier... 9 Removing UniPrint Client... 9 Setting User Preferences...11 UniPrint Client Settings Buttons...11 General Settings...12 Print Engine...12 Use UniPrint application...12 Use Foxit application...12 Use Acrobat application...12 Use other PDF application...12 Previewing...13 No Preview...13 Preview with UniPrint...13 Preview with Acrobat Reader...14 Display Print Dialog...14 Help...14 Use local help file...14 Use online help...14 Advanced Settings...15 Options Tab...15 Enable advanced options...15 Enable printer properties...15 Enable email option...15 Enable exit option...15 Enable save option...15 Enable spool and print progress bar...16 Enable tray map settings...16 Enable rules...16 Close previewer after print...16 UniPrint previewer always on top...16 Local Spool Path...16

iv UniPrint Client Version 4.0 Debug Options... 16 Tray Mapping Tab... 17 Show Physical Tray Values... 17 Default Settings... 17 Changing Tray Mapping Settings Manually... 17 Rules Tab... 18 To create a Rule... 18 To Edit a Rule... 20 To Enable or Disable a Rule... 20 To Delete a Rule... 20 Help And Support... 21 UniPrint Support... 21 UniPrint Forum... 21 Provide Feedback... 21 UniPrint Online... 22 Check for Updates... 22 Set Default Settings... 22 Using UniPrint... 23 UniPrint Properties...24 Configuration Tab... 25 Paper Size... 25 Resolution... 25 Orientation... 26 Paper... 26 Image Compression Tab... 26 Algorithm... 27 Advanced Tab... 29 Postscript emulation... 29 Font embedding options... 29 Convert colors to gray scale... 30 Physical margins (in millimeters)... 30 Save Tab...31 Save to PDF file... 31 About Tab... 32 Contact and Support... 33 Glossary... 35

CHAPTER 1 UniPrint Client Version 4.0 Introduction Introduction UniPrint is a Portable Document Format (PDF) compatible printer driver. When you print with the UniPrint Printer Driver, a PDF document is created on the Citrix/Terminal Server and is then sent to the UniPrint Client. The UniPrint Client software can be configured to print automatically, preview, e-mail or save the PDF document. Since the PDF format is truly portable, you can print any document rendered by UniPrint to any accessible printer. What s New in Version 4.0 Completely redesigned user interface In keeping with the look and feel of all UniPrint 6.x products, the user interface for UniPrint Client 4.0 is similar to the UniPrint Management Console. Presenting a standardized user interface will make it easier for both network administrators and users alike to find the settings and options they need, in order to change how their documents are printed. Option to use Foxit or any other PDF application as the print engine Users are no longer restricted to only UniPrint and Adobe PDF print engines. UniPrint Client 4.0 has expanded its range of PDF engines to include Foxit, an incredibly small and fast PDF generator or any PDF application of the user s choice. User-defined rules to assign specific form size to a specified printer Users and administrators can now define rules whereby documents of a specified form size can be sent to only print to a specific printer. Option to edit the PDF file name when sending a print job as an e-mail attachment Users can change the file name of the PDF file attached to e-mail when the Email button is clicked in UniPrint Preview.

2 UniPrint Client Version 4.0 Fully Windows Vista compatible UniPrint Client 4.0 is now fully Windows Vista compatible. It easily installs and functions on Windows Vista. Advanced settings can be changed without re-starting UniPrint Client Changes to the UniPrint Client Advanced Settings does not require the client machine to restart in order for these changes to take effect.

CHAPTER 2 UniPrint Client Version 4.0 Installation, Upgrade & Removal Installation, Upgrade & Removal Minimum System Requirements Installing UniPrint Client UniPrint Client 4.0 requires the following: Microsoft Windows 2000 SP4/XP/2003/Vista/2008 Microsoft.NET Framework 2.0 Citrix ICA Client 8.0 or later or Microsoft Terminal Services Client 5.1 or later Optional: Adobe Reader version 5 or later These instructions assume that you are using Windows XP Professional. The exact steps may vary depending on the client operating system and the version of UniPrint Client. Refer to the product documentation for your operating system to complete these steps. Installing UniPrint Client.msi Version 1. Log on to the client workstation. 2. Run the installation program UniPrintClient4xx.msi.

4 UniPrint Client Version 4.0 3. In the Welcome to the UniPrint Client 4.0 Installation Wizard dialog box, click Next to start the installation process. 4. In the License Agreement dialog box, select I accept the license agreement and then click Next.

Chapter 2: Installation, Upgrade & Removal 5 5. In the User Information dialog box, click Next. NOTE To install UniPrint Client on the workstation for all users who share this workstation, you must be logged in with administrative rights.

6 UniPrint Client Version 4.0 6. In the Select Features dialog box, choose the features to install and then click Next. 7. If you have Citrix ICA client installed on this workstation, you will receive the following dialog box, click OK.

Chapter 2: Installation, Upgrade & Removal 7 8. In the Ready to Install the Application dialog box, click Next to begin the installation. UniPrint Setup will now copy files to your hard disk drive and configure UniPrint settings. WARNING You will receive the following dialog box, if you have Citrix ICA installed on your workstation. If Current user is selected, Citrix ICA will no longer function properly.

8 UniPrint Client Version 4.0 Click The following user and contact your Network Administrator to enter in administrative credentials. 9. Click Finish in the UniPrint Client 4.0 has been successfully installed dialog box to complete the installation. Upgrading UniPrint Client NOTE Speak to your Network Administrator before upgrading the UniPrint Client. You will need to have administrative rights to your computer and your computer will need to be restarted to complete the upgrade process. Determining the UniPrint Client software version UniPrint Client software can be downloaded from our Web site, www.uniprint.net. To determine the version of UniPrint Client software For versions older than UniPrint Client 4.0 on your computer follow the steps outlined below. 1. In the notification area, right-click and then click About.

Chapter 2: Installation, Upgrade & Removal 9 2. The About UniPrint dialog box appears and the Version number is displayed. Upgrading to UniPrint Client 4.0 from UniPrint Client 3.6.3.1 or earlier The steps for upgrading to UniPrint Client 4.0 depends on whether an executable file (.exe) or a Microsoft Installation package (.msi) was used to install the older version of UniPrint Client. If a Microsoft Installation package was used, simply run UniPrintClient4xx.msi. If an executable file was used, you need to first uninstall the older version of UniPrint Client. Previous upgrade process is not supported in this version. Removing UniPrint Client NOTE Speak to your Network Administrator before uninstalling the UniPrint Client. You will need to have administrative rights to your computer. 1. Log off all sessions to the Citrix/Terminal Server. 2. If UniPrint Client is still running, in the notification area, right-click the UniPrint icon and then click Exit. 3. Click Start, point to Settings and then click Control Panel.

10 UniPrint Client Version 4.0 4. Click Add or Remove Programs. 5. From the Currently installed programs list, click UniPrint Client 4.0 and then click Remove. 6. Click Yes in the Are you sure you want to remove UniPrint Client 4.0 from your computer dialog box to launch the uninstall wizard.

CHAPTER 3 UniPrint Client Version 4.0 Setting User Preferences Setting User Preferences UniPrint Client automatically starts whenever a connection is made to the Citrix/Terminal Server. To change the client settings do one of the following: In the notification area, double-click. Right-click, and then click Settings. Within the Settings dialog box there are three categories General Settings, Advanced Settings and Help and Support. To view a tool tip of an option, hover the mouse over any enabled option. UniPrint Client Settings Buttons Saves and applies changes to the Settings. Closes UniPrint Client Settings dialog box without saving any changes. Opens either the locally installed Microsoft HTML Help file or launches a Web browser to www.uniprint.net for the most recent Help file. This depends on which Help option is selected in General Settings.

12 UniPrint Client Version 4.0 General Settings Print Engine Use UniPrint application Eliminates the need to install Adobe Reader on the workstation when printing PDF files created by the UniPrint. UniPrint Client uses its proprietary process to send print jobs to designated printer(s). Print page scaling Scales the pages of the document to fit the paper size of the selected printer. The options available are None, Horizontal, Vertical or Both. Use Foxit application Use Acrobat application Use other PDF application Uses Foxit Reader to send print jobs to designated printer(s). Foxit does not need to be installed first since it is included in the UniPrint Client Version 4.0 installation package. Uses Adobe to send print jobs to designated printer(s). This option is disabled if Adobe Reader 5.0 or later is not installed on the client workstation. Uses any other PDF reader to send print jobs to designated printer(s). The PDF application must already be installed on the client workstation. Click

Chapter 3: Setting User Preferences 13 to locate the PDF application executable file. Previewing is not available when this options is selected Previewing No Preview Preview with UniPrint If the Display Print Dialog check box is selected, the Print dialog box will open first, allowing users to select printer specific options. If the Display Print Dialog check box is cleared, UniPrint sends print jobs directly to the default printer defined on the client workstation without previewing it first. Displays the print job(s) in the UniPrint Preview dialog box where users can utilize such features as saving the print job as a PDF document or sending it as an e-mail attachment. Each print job is added as an tab at the top where users can selectively print, save or e-mail multiple jobs at the same time.

14 UniPrint Client Version 4.0 Preview with Acrobat Reader Loads the print job in Adobe Reader where users have access to Adobe specific features. This feature is disabled if Adobe Reader 5.0 or later is not installed on the client workstation. NOTE This option is available only when Use Acrobat Application is set as the print engine. Display Print Dialog Allows users to have access to the Print dialog box and select printer specific features. NOTE This setting does not apply when the Preview with Acrobat Reader option is selected. Help Use local help file Use online help Opens a locally installed Microsoft HTML help file. Launches a local Web browser and navigates to www.uniprint.net for the most up-to-date assistance.

Chapter 3: Setting User Preferences 15 Advanced Settings Options Tab Enable advanced options Enable printer properties Enable email option Enable exit option Enable save option Displays the Advanced Settings category. This option may be disabled by your network administrator preventing users from accessing it. Sets local printer properties based on the properties selected on the UniPrint Properties dialog box within Citrix/Terminal Server sessions. Enables the E-mail feature within the UniPrint Preview dialog box, allowing users to send the printed document(s) as e-mail attachment(s) using Microsoft Outlook. Enables the Exit option when users right-click the UniPrint icon located in the notification area. This allows users to manually terminate the UniPrint Client. Enables the Save feature within the UniPrint Preview dialog box, allowing users to save the printed document as a PDF file to any network accessible location.

16 UniPrint Client Version 4.0 Enable spool and print progress bar Displays a spool progress bar which indicates the status of print jobs arriving at the client workstation and a print progress bar which indicates the status of print jobs sending to the printer. Enable tray map settings Enable rules Close previewer after print UniPrint previewer always on top Local Spool Path Debug Options Displays the Tray Mapping tab. This allows users to define printer trays that may not use standard tray IDs for specific printers. Displays the Rules tab. This allows users to send a print job to specific printer based on the document form name or size. Closes the UniPrint Preview dialog box after printing is complete. Ensures that the UniPrint Preview dialog box is always on top and prevents the focus from changing to other windows. Changes the local spool directory. By default UniPrint Client is configured to monitor incoming print jobs in the user temp folder, for example, C:\Documents and Settings\JDoe\Local Settings\Temp or in Windows Vista, C:\Users\JDoe\AppData\Local\Temp. Two different measures of UniPrint Client performance can be tracked by selecting the options in this section. Each option writes a log file containing process information to its related area. UniPrint Client Log (UPClient_###.log) ICA/RDP Virtual Channel Log (For ICA: vduniprint6-<userid>-sid<#>_<date>.log) (For RDP: RDPClient-<UserID>-SID<#>_<date>.log) All log files are stored in the User s temp directory for example, \\Document and Settings\Administrator\Local Settings\Temp\. Network Administrators will need to access this information for troubleshooting purposes.

Chapter 3: Setting User Preferences 17 Tray Mapping Tab The Tray Mapping tab is used to map printer paper trays defined on the UniPrint printer to physical printer paper trays. This utility ensures that UniPrint utilizes the correct paper tray as defined by the user through UniPrint Properties dialog box. Red boxes under UniPrint Tray, indicate that a particular mapping is unsupported and requires manual mapping. Yellow boxes indicate that the UniPrint paper tray description does not match the physical paper tray description and requires manual mapping. Show Physical Tray Values Default Settings Changing Tray Mapping Settings Manually Displays the printer tray values associated with the physical printer in the table. Reverts all settings to the default values set during installation. This action is irreversible. Any previous settings will be lost. To change the tray mapping setting manually: 1. From the printers list, click the printer that you want to map trays for.

18 UniPrint Client Version 4.0 2. In the UniPrint Tray list, beside the Description that you want to map to click, then click the desired tray description that best corresponds to the Description. Click Save to save the settings. Rules Tab Newtork administrators and users can use the Rules tab to create rules whereby user-defined form sizes are always sent to a particular printer. Custom form sizes can also be used to create rules. To create a Rule 1. In the notification area, right-click and then click Settings. 2. Click Advanced Settings and then click the Rules tab. 3. Click New to create a new rule. The Rules Wizard will be invoked.

Chapter 3: Setting User Preferences 19 4. Click Send job to printer based on form type and then click Next. 5. Select a Form name and preferred printer that you want to send that particular form size to.

20 UniPrint Client Version 4.0 For custom forms, select the Custom form name, Units and then define the Width and Height. Click the preferred printer that you want to send custom forms to. 6. Click Finish. The rule should appear on the Rules tab. 7. Click Save. To Edit a Rule 1. Click the rule that you want to edit to highlight it. 2. Click Edit. Make the necessary changes to the rule and then click Finish. 3. Click Save. NOTE You cannot edit multiple rules at the same time. To Enable or Disable a Rule 1. Click the check box beside the rule to enable or disable the rule. If the check box is cleared, the rule is disabled. 2. Click Save. To Delete a Rule 1. Click the rule that you want to delete to highlight it. 2. Click Delete and then click Save.

Chapter 3: Setting User Preferences 21 NOTE To select multiple rules hold down either SHIFT to select a block of rules or CTRL to select individual rules. Help And Support UniPrint Support UniPrint Forum Provide Feedback Launches a Web browser and connects to the UniPrint Support page on the UniPrint Web site, www.uniprint.net/support.asp. Launches a Web browser and connects to the UniPrint Forum page on the UniPrint Web site, www.uniprint.net/forum.asp. Launches a local Web browser and navigates to the Customer Feedback page on the UniPrint Web site, www.uniprint.net.

22 UniPrint Client Version 4.0 UniPrint Online Check for Updates Launches a Web browser and connects to the UniPrint Web site, www.uniprint.net. Checks the Internet for upgrades to UniPrint Client 4.0. You must be connected to the Internet and have a functioning WinSock layer for this to work. Set Default Settings Reverts all settings to the default values set during installation. This action is irreversible. Any previous settings will be lost.

CHAPTER 4 UniPrint Client Version 4.0 Using UniPrint Using UniPrint 1. Log on to the Citrix/Terminal Server and ensure that the UniPrint icon appears in the notification area. 2. Click the print function from any application (for example, Microsoft Word). 3. From the Printer list in the Print dialog box, select UniPrint and then click OK. NOTE If UniPrint is set as the default printer in the session then clicking the printer icon will send the print job directly to the UniPrint printer. 4. You can change any of the settings in the Page range, Copies, Print what and Zoom areas. These options can, however, be applicationspecific.

24 UniPrint Client Version 4.0 5. Optionally, click Properties to bring up the UniPrint Properties dialog box where you can change printer properties such as Configuration, Image Compression, Advanced Options and Save Options. NOTE On Windows Vista, contact your Network Administrator to change UniPrint Properties. 6. Click OK. UniPrint Properties Depending on your UniPrint Client settings, the document will either be printed directly to your default printer, or appear in one of the preview windows, UniPrint Preview, Foxit Reader or Adobe Reader. You can change UniPrint s properties on a job-by-job basis. These affect how the PDF file is created. In some cases, printer properties (for example, orientation) may be automatically changed by the application you are printing from. The following instructions and screen shots display a typical Windows Print dialog box from a Windows XP operating system. Refer to your operating system and/or application documentation for instructions on accessing printer properties if you see a different screen. However, once you have access to the printer properties, the UniPrint tabs and functions will be the same. NOTE On Windows Vista, contact your Network Administrator to change UniPrint Properties. When you are ready to print your document, click File and then click Print. The Windows Print dialog box will appear. To access the UniPrint Properties dialog box, click Properties.

Chapter 4: Using UniPrint 25 Configuration Tab Paper Size This option sets the paper size for this print job. The various paper sizes and forms listed match those supported by UniPrint and include standard sizes as well as any custom forms defined on the Citrix/Terminal Server. To define a custom paper size for a specific print job: 1. From the Paper size list, select Custom. 2. Under Custom paper size (in millimeters), enter the appropriate Width and Length. 3. Click OK to close the UniPrint Properties dialog box. Resolution The resolution for a document can be set to 75, 150, 300, 600, or 1200 dpi. This option mainly affects image resolution, but text precision can also be improved by increasing this value. The designated printer must be capable of printing at the desired resolution setting.

26 UniPrint Client Version 4.0 Orientation Paper The orientation of a document can be set to either Portrait or Landscape. Portrait orients the print job vertically while Landscape orients the print job horizontally. Applications that set this parameter internally take precedence. Microsoft Word, for example, sets the Layout Orientation internally. Source This option sets the paper tray source. The available options are Auto Select, Manual Feed, Envelope Feed and up to six Tray selections. If your Network Administrator has disabled this feature then the option will appear greyed out. Image Compression Tab Duplex This option sets the duplex mode. The available options are Single page, Double-sided Horizontal and Double-sided Vertical. The printer must have duplexing capabilities. If your Network Administrator has disabled this feature then the option will appear greyed out. These options set the desired image compression for both black and white and color images.

Chapter 4: Using UniPrint 27 Algorithm Default Compression The default image compression makes use of color palettes to reduce the overall size of all images. This algorithm works well as long as the number of colors does not exceed 256. CCITT Fax Group 4 The CCITT Fax Group 4 algorithm is recommended to reduce the size of black and white images. Image quality is not affected by this type of compression but file sizes can be greatly reduced. 256 color compression The 256 color compression algorithm calculates the most used 256 colors in an image and replaces all other color pixels by their closest match. This lossless compression algorithm usually works very well with most applications but is relatively slow on large images with a greater number of colors. JPEG compression This lossy compression algorithm produces excellent results for real life true color images with a small distortion of the source image. Since it removes image data and may reduce image quality, compressing images that have already been compressed using JPEG compression will lead to additional loss of information. It is, therefore, not recommended for graphics other than photographs. When JPEG compression is selected, the JPEG Image Quality Level selection box appears, allowing you to choose from level 1 to 9. Level 1 produces poor quality images with very large compression ratio, whereas level 9 produces good quality images with medium compression ratios. The default level is 7, which produces image quality suitable for most situations.

28 UniPrint Client Version 4.0 Automatic With this compression algorithm, each image is analyzed separately to determine the best suited compression algorithm. The best suited compression algorithm is then applied to the individual image. When Automatic compression is selected, the Image quality selection box appears, allowing you to choose between Maximum, High, Medium, Low and Minimum. The default level is Maximum, which will provide optimal results.

Chapter 4: Using UniPrint 29 Advanced Tab Postscript emulation Font embedding options When this option is enabled, the UniPrint driver will recognize a PostScript interpreter that is not from Adobe Systems, Inc. Fonts are software and subject to license restrictions. Standard fonts are commonly found within operating systems and applications, and are legally transferable. Licensed fonts are, however, generally specialized fonts that are purchased and subject to license agreement terms and conditions. In UniPrint, enabling any font embedding option enables the driver to include all True Type and Type1 (PostScript) fonts used by the document in the output PDF file. This results in larger files but ensures a consistent look of the document on any platform. Enable font embedding By enabling this option, the UniPrint driver will embed only portions of the font file that are used by the document.

30 UniPrint Client Version 4.0 Embed standard fonts If enabled, the UniPrint driver will embed the Arial and Times New Roman font files. These fonts are not embedded by default as they are provided with Adobe Reader. Embed licensed fonts If enabled, the UniPrint driver will embed licensed fonts that are installed on the Citrix/Terminal Server. However, the fonts may not be embedded if the font license agreement prohibits embedding. Multi-language (Unicode) character support If enabled, the UniPrint driver will convert characters that are not in Western European or US character sets (such as Eastern European and Far Eastern characters). This conversion tends to increase the file size. Convert colors to gray scale Physical margins (in millimeters) Enabling this setting instructs the UniPrint driver to render the print job in grayscale. This reduces the file size if the document was originally created in color. Most printers have a minimum physical margin below which they cannot generate any output. Each printer s mechanical design dictates the size of this printable area and the size of the margins. Applications use this value to prevent users from drawing outside the printable area. Horizontal specifies the margin from the top and bottom edge of the paper. Vertical specifies the margin from the left and right edge of the paper.

Chapter 4: Using UniPrint 31 Save Tab NOTE If you do not see a Save tab, then it has been disabled by your Network Administrator. Save to PDF file If Save document as PDF file is selected, then the UniPrint driver will convert the document into a PDF file and then save it to a network drive specified in the field below instead of sending the print job to UniPrint Client. Click Browse to change the location.

32 UniPrint Client Version 4.0 About Tab The About tab contains information about the UniPrint printer driver version and license information. If the license information box is blank, a watermark banner will be printed across each page.

CHAPTER 5 UniPrint Client Version 4.0 Contact and Support Contact and Support UniPrint Support Have your Network Administrator contact us if you experience any problems with the UniPrint Client 4.0 product. North America Hours of Operation 06:00-19:00 Eastern Time (UTC -5) Monday to Friday Toll Free Phone Number (North America only) (866) 488-3188 option 3 Phone Number (416) 503-9800 option 3 Europe, Middle East, and Africa Hours of Operation 09:00-24:00 Coordinated Universal Time (Greenwich Mean Time) Monday to Friday Phone Number (44) 0134 420 6144 E-mail support@uniprint.net Office Location Head Office UniPrint, a division of GFI Business Solutions Inc. 1 Eva Road, Suite 309 Toronto, ON M9C 4Z5 Canada Phone Number (416) 503-9800 Toll Free Phone Number (North America only) (866) 488-3188

34 UniPrint Client Version 4.0

APPENDIX A UniPrint Client Version 4.0 Glossary Glossary CCITT Fax Group 4 check box client compression dialog box duplex embed high resolution image quality One of a set of four standards recommended by the Comité Consultatif International Télégraphique et Téléphonique (International Telegraph and Telephone Consultative Committee) for the encoding and transmission of images over fax machines. Group 4 supports images of up to 400 dpi and supports data compression based on a beginning row of white pixels (dots), with each succeeding line encoded as a series of changes from the line before, compressing images to 3 to 10 percent of the original size. An interactive control often found in graphical user interfaces. Check boxes are used to enable or disable one or more features or options from a set. When an option is selected, an x or a check mark appears in the box. On a network, a computer that accesses shared network resources provided by another computer (called a server). A means of reducing the amount of space or bandwidth needed to store or transmit a block of data, used in data communications, facsimile transmission, file storage and transfer. In a graphical user interface, a special window displayed by the system or application to solicit a response from the user. Printing on both sides of the page. To insert information created in one program into another program. After the object is embedded, the information becomes part of the document file. The capability for reproducing text and graphics with relative clarity and fineness of detail. High resolution is achieved by using a large number of pixels (dots) to create an image in a given area. In printing, resolution refers to the number of dots per inch (dpi) produced by the printer, such as 300 to 600 dpi for a laser or ink-jet printer or 1000 to 2000 dpi for a production-quality imagesetter. The quality and clarity of an image produced by a printer. Image quality varies with the type of printer; in general, dot-matrix printers produce lowerquality output than laser printers.

36 UniPrint Client Version 4.0 landscape mode low resolution network administrator network drive operating system PDF pop-up description portrait mode PostScript A horizontal print orientation in which text or images are printed sideways that is, the width of the image on the page is greater than the height. Appearing in relatively coarse detail, used in reference to text and graphics in raster-oriented computer displays and printing. Low-resolution printing is comparable to draft-quality dot-matrix output printed at 125 dots per inch or less. The person in charge of operations on a computer network. The duties of a network administrator can be broad and might include such tasks as installing new workstations and other devices, adding and removing individuals from the list of authorized users, archiving files, overseeing password protection and other security measures, monitoring usage of shared resources, and handling malfunctioning equipment. On a network, a disk drive whose disk is available to other computers on the network. Access to a network drive might not be allowed to all users of the network. Many operating systems contain security provisions that enable a network administrator to grant or deny access to part or all of a network drive. The software that controls the allocation and usage of hardware resources such as memory, central processing unit (CPU) time, disk space, and peripheral devices. The operating system is the foundation software on which applications depend on. Popular operating systems include Windows XP, Windows 2000, Mac OS, Linux and UNIX. Acronym for Portable Document Format, a file format that describes documents containing any combination of text, graphics, formatting, and images in a device-independent and resolution independent format. PDF files can be sent and viewed on any platform regardless of the original application, hardware or software used to create the original document. Messages that appear as pop-up balloons when the user clicks or hovers the mouse on a topic or area of the screen about which a description of the function is desired. A vertical print orientation in which a document is printed across the narrower dimension of a rectangular sheet of paper. This is the print mode typical of most letters, reports, and other such documents. A page-description language from Adobe Systems that offers flexible font capability and high-quality graphics. PostScript uses English-like commands to describe page layout and to load and scale outline fonts.

Appendix A: Glossary 37 preview printer driver print job render resolution session server spool workstation In word processors and other applications, the feature that formats a document for printing but displays it on the video monitor rather than sending it directly to the printer. A software program designed to enable other programs to work with a particular printer without concerning themselves with the specifics of the printer s hardware and internal firmware. Application programs can communicate properly with a variety of printers by using printer drivers, which handle all of the subtleties of each printer so that the application program doesn t have to. A batch of characters printed as a unit. A print job usually consists of a single document, which can be one page or hundreds of pages long. To avoid having to print individual documents separately, some software can group multiple documents into a single print job. To produce a graphic image from a data file on an output device such as a monitor or printer. The fineness of detail attained by a printer or a monitor in producing an image. For printers that form characters from small, closely spaced dots, resolution is measured in dots per inch, or dpi, and ranges from about 125 dpi for low-quality dot-matrix printers to about 600 dpi for some laser and inkjet printers (typesetting equipment can print at resolutions of over 1000 dpi). See also high resolution, low resolution. The time during which a program is running. In most interactive programs, a session is the time during which the program accepts input and processes information. 1. A computer running administrative software that controls access to the network and its resources, such as printers and disk drives, and provides resources to computers functioning as workstations on the network. 2. A software program that responds to commands from a client. For example, a file server may contain an archive of data or program files; when a client submits a request for a file, the server transfers a copy of the file to the client. See client. To store a data document in a queue, where it awaits its turn to be printed. Spool is an acronym created from simultaneous peripheral operations on line. A desktop, laptop or terminal connected to a network.