Coordinating TMS Cataloging with data harvesting requirements. David Parsell Yale Center for British Art

Coordinating TMS Cataloging with data harvesting requirements David Parsell Yale Center for British Art

Yale Center for British Art Coordinating TMS Cataloging with data harvesting requirements

2008 Collections Information and Access (CIA) Basic TMS Cataloging Searchable collection on website Share collection & research data

Yale Center for British Art Morphing Objectives Basic TMS Cataloging Cataloging CDWA Lite schema Cataloging LIDO schema 2008-9 2010 2011

Yale Center for British Art Morphing Objectives Basic TMS Cataloging Cataloging CDWA Lite schema Cataloging LIDO schema Cataloging linked data 2008-9 2010 2011 2012

Yale Center for British Art CI 2009 z3950 for TMS Retrieve on-line bibliography data, insert into TMS CI 2010 MediaTools for TMS & DAM Insert media records, screen/thumb images into TMS CI 2012 COBOAT - tool for data export Extensive TMS cataloging Expose data in CDWA Lite and LIDO schemas

Yale Center for British Art 1 st step cataloging TMS Cataloging TMS Export tools Expose data for harvesting

Catalog tombstone fields Control

Catalog constituent fields Nationality Modify

Catalog constituent fields Alternate Names Text Entries

Catalog constituent fields

Alternate Object Name = Work Type

Alternate Object Name fields work type

Dimensions Dimensions

Dimensions drill down for individual elements LIDO CDWA Lite

Rights & Reproduction Copyright = thumbnail External use

Text Entries linking convenient place for large amounts of data

Text Entries linking convenient place for large amounts of data LIDO

Documentation tab

2010 began using MediaTools to import images to TMS and Artesia DAM MediaTools

Geography section not used

Geography Xrefs

Related tab

Keywords AAT attributes subject person concept place

AAT YCBA local attributes Sitters

TGN Greater London GIS

Bibliography tab

2009 Z3950 tool to import bibliographic records to TMS LC control number Google books Worldcat

Registrar Exhibition History in TMS

Classifications table existing fields linked data Problem AATCN AATID

New table to supplement TMS cataloging linked data Work Type Culture Period

AAT local terms enter ULAN SourceTermID for local terms

External data to supplement TMS cataloging

Yale Center for British Art 2 nd step Export data Catalog TMS Export tools Using the data

Map TMS fields to LIDO schema fields

Yale Center for British Art Firewall TMS server COBOAT Web server MySQL Apache Tomcat OAIcatmuseum Harvesters xml documents

Open source tools for exporting data oclc.org COBOAT CDWA Lite - LIDO

Open source tools for exporting data COBOAT license COBOAT Free License

COBOAT license extended to include LIDO COBOAT CDWA Lite - LIDO "Cogapp has been working in the field of museum collection data for over twenty years, and has long supported efforts to facilitate cross-museum searching and the exchange of metadata between museums. In support of this we are delighted to renew our offer of no-cost licenses to museums wishing to use COBOAT to publish a LIDO repository of information on their collections, as we previously did in relation to CDWA Lite. Any institution with an existing license to use COBOAT to publish CDWA Lite data is hereby authorised to use it additionally or instead to generate LIDO data for publication. Ben Rubinstein benr@cogapp.com

Yale Center for British Art Overview Cataloging TMS COBOAT Harvesters Yale CCD Search YCBA collection on web site MySQL OAIcat Apache Tomcat

Yale Center for British Art

COBOAT configuration script LIDObuildMySQL.cbcs processing longtext

Yale Center for British Art COBOAT TMS data extraction Script 1 TMSretrieve Script 2 1 st pass Script 3 2 nd pass Munge -> build xml doc. Notepad++ Notepad++ Notepad++ Oxygen MySQL OAIcatmuseum

Yale Center for British Art COBOAT prep for Munge Script 1 TMSretrieve Script 2 1 st pass Script 3 2 nd pass Munge -> build xml doc. Notepad++ Notepad++ Notepad++ Oxygen MySQL OAIcatmuseum

Yale Center for British Art COBOAT xml template Script 1 TMSretrieve Script 2 1 st pass Script 3 2 nd pass Munge -> build xml doc. Notepad++ Notepad++ Notepad++ Oxygen MySQL OAIcatmuseum

COBOAT xml document template validate in Oxygen Problems

COBOAT xml document template validate in Oxygen

Yale Center for British Art COBOAT process TMS data Script 1 TMSretrieve Script 2 1 st pass Script 3 2 nd pass Munge -> build xml documents MySQL OAIcatmuseum

Yale Center for British Art Munge functions Build and export xml documents Incremental export to OAIcatmuseum Delete released object records

COBOAT delete function, send blank xml document to OAIcatmuseum deleted

Yale Center for British Art Firewall TMS server COBOAT Web server MySQL Apache Tomcat OAIcatmuseum Harvesters xml documents

Yale Center for British Art OAIcatmuseum COBOAT MySQL database OAIcat- museum Harvest data OAI-PMH Apache Tomcat

http://www.oclc.org/research/activities/oaicatmuseum/

Open source tools supporting OAIcatmuseum

OAI-PMH specifications Metadata Exchange

LIDO-schema.org

LIDO xml document from OAICatmuseum

LIDO xml document from OAICatmuseum YCBA GIS data

LIDO xml document from OAICatmuseum Greater London GIS data

LIDO xml document from OAICatmuseum Text Entries

LIDO xml document from OAICatmuseum AAT attributes keywords subject person concept place

LIDO xml document from OAICatmuseum

Yale Center for British Art 3 rd step Harvesting Catalog TMS Export tools Use the data

Yale Center for British Art Overview Cataloging TMS COBOAT Harvest data - Yale CCD Search YCBA collection on web site MySQL OAIcat Apache Tomcat

http://britishart.yale.edu

http://britishart.yale.edu/collections/search

AAT attributes keywords

http://discover.odai.yale.edu/ydc/

http://discover.odai.yale.edu/ydc/ Advanced search

Google Art Project launched April 2012

ARTSTOR and artfinder artfinder ARTstor

Yale Center for British Art Future Share Data for Research Cataloging TMS COBOAT Harvest data - Yale CCD Search YCBA collection on web site OAIcat MySQL Apache Tomcat CRM Linked Data

Yale Center for British Art Future Share Data for Research Ontologies used to model LIDO data COBOAT OAIcatmuseum LIDO Xml documents British Museum RDF SPARQL endpoint Triples data base

Yale Center for British Art Cataloging the Future is now TMS wish list Set up many TMS fields to allow linking; AAT, TGN, ULAN, other controlled vocabularies Critical for YCBA; Classification, Culture, Period, Object Name Provenance field link constituents AAT search by and edit SourceTermID Catalog linked data (unique identifier and source)

Q&A David Parsell david.parsell@yale.edu Emmanuelle Delmas-Glass emmanuelle.delmas-glass@yale.edu britishart.yale.edu